These instructions explain how to complete the Simplified Audit Certification Form (ACF) Online. Unlike the previous ACF Online Submission form, the subrecipient (City or County) is asked to answer a series of questions to determine whether a full accounting of all expenditures is required by TDA for a given fiscal year.
1. Select the Subrecipient Name - Select subrecipient submitting ACF from drop-down box.
2. Name - Enter the First and Last name of the person completing the form
3. Title - Enter the Title of the person completing the form
4. Phone Number - Enter the Phone Number of the person completing the form
5. Email Address - Enter the Email Address of the person completing the form. Ensure that the email address is correct as this is where the subrecipients copy of the submission will be sent.
6. Select a fiscal year for submission - Select the Fiscal Year from the drop-down box for this submission. NOTE: If a subrecipient is delinquent on multiple fiscal year ACFs, then a new submission is required for each fiscal year. E.g. If a subrecipient is delinquent on FY2016 and FY2017, the form must be completed once for FY2016 and completed again for FY2017.
7. Select Month of Fiscal Year End - Select the month of the fiscal year end. E.g. – a subrecipient with a fiscal year end of 9/30 would select “September”
8. Did the subrecipient exceed the SA expense threshold for FY20XX?
- Select Yes if the subrecipient exceeded the federal expenditure threshold for the selected fiscal year. Selecting Yes will provide further information on how to submit the Single Audit to TDA, including the deadline for upload to the Federal Audit Clearinghouse. Please be sure to click the Submit button certify that the information is correct and so that TDA and the subrecipient can log the submission.
- Select No if the subrecipient did NOT meet or exceed the $750,000 federal expenditure threshold that would require a Single Audit or a Program Specific Audit to be performed for this fiscal year. Selecting No will ask for additional information as follows.
9. Select the TOTAL amount of ALL federal expenditures for FY20XX - Select the range of expenditures for the selected fiscal year. Using the drop-down box, select either $0 - $500,000 or $500,001 - $749,999.
10. Did the subrecipient expend funds from non-TxCDBG agencies/programs for FY20XX?
- Select Yes if the subrecipient expended funds from non-TxCDBG agencies/programs for the selected fiscal year. Selecting Yes will provide a table to report all federal expenditures for the selected fiscal year. Only enter numbers and decimals in the Expenditures fields. After completing entry for all federal expenditures, please be sure to click the Submit button certify that the information is correct and so that TDA and the subrecipient can log the submission.
- Select No if the subrecipient did NOT expend funds from non-TxCDBG agencies/programs for the selected fiscal year. If the subrecipient selected $0 - $500,000 in step 9 and No for step 10 then be sure to click the Submit button so that TDA and the subrecipient can log the submission. TDA will contact the subrecipient if additional information is needed.
- If the subrecipient selected $500,001 - $749,999 in Step 9 and No for Step 10 then complete the table to report all federal expenditures for the selected fiscal year. Only enter numbers and decimals in the Expenditures fields. After completing entry for all federal expenditures, please be sure to click the Submit button to certify that the information is correct and so that TDA and the subrecipient can log the submission.
For assistance or questions completing the Simplified ACF Online Submission, please contact Rosalinda Hamilton by email at Rosalinda.Hamilton@TexasAgriculture.gov or by calling (512) 936-6724.