Simplified ACF Online Submission

The Texas Department of Agriculture (TDA) Office of Rural Affairs, Compliance Audit must ensure that its subrecipients meet applicable audit requirements. All subrecipients with open grant(s) are required to complete and submit a statement notifying TDA if the Single Audit (SA) expense threshold of $750,000 was met or not for each applicable fiscal year. The ACF reporting obligation begins with the subrecipient’s fiscal year occurring during the grant contract start date. The reporting obligation ends at the conclusion of the fiscal year during which TDA receives an acceptable Project Completion Report from the subrecipient.

This form is ONLY to be used by an authorized representative of the community to certify expenditures; use by any other party, including Administrators, is STRICTLY PROHIBITED.

YesNo

These instructions explain how to complete the Simplified Audit Certification Form (ACF) Online. Unlike the previous ACF Online Submission form, the subrecipient (City or County) is asked to answer a series of questions to determine whether a full accounting of all expenditures is required by TDA for a given fiscal year.

1. Select the Subrecipient Name - Select subrecipient submitting ACF from drop-down box.

2. Name - Enter the First and Last name of the person completing the form

3. Title - Enter the Title of the person completing the form

4. Phone Number - Enter the Phone Number of the person completing the form

5. Email Address - Enter the Email Address of the person completing the form. Ensure that the email address is correct as this is where the subrecipients copy of the submission will be sent.

6. Select a fiscal year for submission - Select the Fiscal Year from the drop-down box for this submission. NOTE: If a subrecipient is delinquent on multiple fiscal year ACFs, then a new submission is required for each fiscal year. E.g. If a subrecipient is delinquent on FY2016 and FY2017, the form must be completed once for FY2016 and completed again for FY2017.

7. Select Month of Fiscal Year End - Select the month of the fiscal year end. E.g. – a subrecipient with a fiscal year end of 9/30 would select “September”

8. Did the subrecipient exceed the SA expense threshold for FY20XX?

Select Yes if the subrecipient exceeded the federal expenditure threshold for the selected fiscal year. Selecting Yes will provide further information on how to submit the Single Audit to TDA, including the deadline for upload to the Federal Audit Clearinghouse. Please be sure to click the Submit button certify that the information is correct and so that TDA and the subrecipient can log the submission.
Select No if the subrecipient did NOT meet or exceed the $750,000 federal expenditure threshold that would require a Single Audit or a Program Specific Audit to be performed for this fiscal year. Selecting No will ask for additional information as follows.

9. Select the TOTAL amount of ALL federal expenditures for FY20XX - Select the range of expenditures for the selected fiscal year. Using the drop-down box, select either $0 - $500,000 or $500,001 - $749,999.

10. Did the subrecipient expend funds from non-TxCDBG agencies/programs for FY20XX?

Select Yes if the subrecipient expended funds from non-TxCDBG agencies/programs for the selected fiscal year. Selecting Yes will provide a table to report all federal expenditures for the selected fiscal year. Only enter numbers and decimals in the Expenditures fields. After completing entry for all federal expenditures, please be sure to click the Submit button certify that the information is correct and so that TDA and the subrecipient can log the submission.
Select No if the subrecipient did NOT expend funds from non-TxCDBG agencies/programs for the selected fiscal year. If the subrecipient selected $0 - $500,000 in step 9 and No for step 10 then be sure to click the Submit button so that TDA and the subrecipient can log the submission. TDA will contact the subrecipient if additional information is needed.
If the subrecipient selected $500,001 - $749,999 in Step 9 and No for Step 10 then complete the table to report all federal expenditures for the selected fiscal year. Only enter numbers and decimals in the Expenditures fields. After completing entry for all federal expenditures, please be sure to click the Submit button to certify that the information is correct and so that TDA and the subrecipient can log the submission.

For assistance or questions completing the Simplified ACF Online Submission, please contact Rosalinda Hamilton by email at Rosalinda.Hamilton@TexasAgriculture.gov or by calling (512) 936-6724.

Select Subrecipient Name*

Name*

First NameLast Name

Title*

Enter the title of the person submitting

Phone Number*

Format: (000) 000-0000.

Email Address*

example@example.com

Select a fiscal year for submission. NOTE: Beginning with FY 2022, ACF submissions must be submitted through TDAGO!*

A separate simplified ACF must be submitted for EACH fiscal year. E.g. If an city is delinquent on ACF submissions for FY2018 and FY2019. Complete the simplified ACF submission once for FY 2018 and another submission for FY2019.

Select Month of Fiscal Year End*

E.g. If a subrecipient's fiscal year end date is 9/30, then select September.

Yes,the subrecipient has met or exceeded the federal expenditure threshold of $750,000.No, the subrecipient did not meet or exceed the $750,000 federal expenditure threshold that would require a Single Audit or a Program Specific Audit to be performed this fiscal year.

Select the TOTAL amount of ALL federal expenditures for {listAll13}. *

NoYes

Based on your responses, no additional action is required at this time. TDA will contact the subrecipient if additional information is needed.

Please complete the below table for all federal expenditures in {listAll13}.

Please complete the below table for all federal expenditures in {listAll13}. The ACF reporting obligation begins with the subrecipient’s fiscal year occurring during the grant contract start date. The reporting obligation ends at the conclusion of the fiscal year during which TDA receives an acceptable Project Completion Report from the subrecipient. (Enter only numbers or decimals for Expenditure column, do not use dollar signs [$]) NOTE: The Catalog of Federal Domestic Assistance (CFDA) number for TxCDBG contracts is 14.228.

Based on your responses, this fiscal year requires completion of a single audit. Additional information on single audit requirements can be found in the Texas Community Development Block Grant Implementation Manual, Chapter 14 Audit Requirements. Chapter 14 may be found on the Texas Department of Agriculture's website HERE. NOTE: The Single Audit must be uploaded to the Federal Audit Clearinghouse (FAC), NOT sent directly to TDA. The link to the FAC may be found HERE.

The SA must be uploaded to the Federal Audit Clearinghouse by the end of:

As an authorized representative of the subrecipient jurisdiction, by clicking Submit I certify that:
The expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812).