Warning!
To avoid you receiving duplicate emails, you cannot enter the same email address for a member as their parent/guardian. If {firstName} does not have {possessive} own email address, then please leave the member's email blank but do fill in the parent/guardian email.
Mailings sent to children automatically have the parent/guardian's addresses added to the list.

Because {firstName} is under 18, please consider adding another emergency contact number to assist with our safeguarding protocolsis.

It is appreciated that this may not be a decision you can make on the spur of the moment, so it may temporarily be left blank. On submitting this form you will receive an acknowledgement email with an edit link to make future updates or changes. Please use it to register your second emergency contact.

First and second contact numbers are the sme.
Please give a unique number for the second contact or leave blank.

Photography/Videography (Child

Please indicate below your level of permission for {firstName} {surname} to be included if we take photographs or videos of the band whilst attending rehearsals, concerts or other events. If consented, these images or videos may be used to help publicise events and promote the band through the use of media channels including social media and promotional literature.

Photography/Videography (Adult)

Please indicate below your level of permission to be included if we take photographs or videos of the band whilst attending rehearsals, concerts or other events. If consented, these images or videos may be used to help publicise events and promote the band through the use of media channels including social media and promotional literature.

Membership Undertaking (Adult)
I give my undertaking to become a member of Test Valley Brass and will:

• Attend rehearsals regularly whilst rehearsals are being held unless the committee declare attendance as optional during exceptional circumstances.
• Agree to pay the subscription set at the AGM.
• Agree that any gifts made to the band by the individual or their family are permanent and can not be claimed back upon leaving.

 Band Rules & Constitution
As a charity (registration no.1090095) Test Valley Brass has an agreed constitution and rules together with policies and procedures to keep people safe. Please ensure you have read and understood the constitution and rules and are aware of the band's policies and their location. They are available to read on the website www.testvalleybrass.co.uk, under the tab 'Useful Info'.

GDPR
You have the right not to have your details stored electronically. TVB only hold your data exclusively for the purposes of managing the band and contacting people as necessary in the case of an emergency.
 
Your data will be securely held and not be transferred to, or accessible by, any third party other than that for facilitating the functionality of the form and database. Those assisting with functionality are:

• Jotform (Which collects the data you fill in)
• Air Table (The Database holding your data)
• Muzodo (A diary service through which we keep you updated about rehearsals, concerts and other TVB activities involving your group. Currently senior band only).
• WhatsApp (A way of commumcating with the band. If you join any of the band's chat groups your phone number will be visible to other band members signed up to the group.)

Their GDPR policies can be viewed on their websites. Your data will never be shared for marketing or other commercial purposes. Providing you have consented for Video/photography, your image may be used on Test Valley Brass promotional material including social media, but TVB will never share your personal details.
 
You have the right to view and amend any information we hold about you. To ensure accuracy and updated consent, we will ask you to review/update details we hold about you and re-sign your consent once every year, or sooner if you inform us of a change.

The data we hold is only accessible by band leaders and officers of the band in their respective roles.  We will continue to research latest encryption safeguards and update our database security as deemed necessary.

Consent
I agree that the band may keep my or my personal details for the duration of my membership of the band and use it as appropriate for the functioning of the band. The information will only be available to Trustees, Band Leaders and committee members where their role requires it including the Welfare/safguarding Officer. It will be destroyed/removed electronically as soon as possible after a member leaving the Band, to a maximmum delay of three months. Some information may be retained and archived as required for accountancy (VAT & Gift aid returns etc.)
I give consent for the TVB management team to contact me by telephone or electronic communication for the purposes of band management including the updating of my details, notification of rehearsals, events and meetings.

Membership Undertaking (Child)
I give my consent to my child {firstName} {surname} becoming a member of Test Valley Brass and will:

• Supprt {firstName} to attend rehearsals regularly whilst rehearsals are being held unless the committee declare attendance as optional during exceptional circumstances.
• Agree to pay the subscription set at the AGM.
• Agree that any gifts made to the band by us or our family are permanent and can not be claimed back upon leaving.
• Agree that if over 16, should {firstName} wish to join a band Whatsap group, members of that group may communicate with him/her on the platform. (Parents may also join any band Whatsap group to which their child is a member). 

 Band Rules & Constitution
As a charity (registration no.1090095) Test Valley Brass has an agreed constitution and rules together with policies and procedures to keep people safe. Please ensure you have read and understood the constitution and rules and are aware of the band's policies and their location. They are available to read on the website www.testvalleybrass.co.uk, under the tab 'Useful Info'.

GDPR
You have the right not to have {firstName}'s details stored electronically. TVB only hold your data exclusively for the purposes of managing the band and contacting people as necessary in the case of an emergency.
 
{firstName}'s data will be securely held and not be transferred to, or accessible by, any third party other than that for facilitating the functionality of the form and database. Those assisting with functionality are:

• Jotform (Which collects the data you fill in)
• Air Table (The Database holding your data)
• Muzodo (A diary service through which we keep you updated about rehearsals, concerts and other TVB activities involving your group. Currently senior band only).
• WhatsApp (A way of commumcating with the band. If you join any of the band's chat groups your phone number will be visible to other band members signed up to the group.)

Their GDPR policies can be viewed on their websites. Your data will never be shared for marketing or other commercial purposes. Providing you have consented for Video/photography, your image may be used on Test Valley Brass promotional material including social media, but TVB will never share your personal details.
 
You have the right to view and amend any information we hold about you. To ensure accuracy and updated consent, we will ask you to review/update details we hold about you and re-sign your consent once every year, or sooner if you inform us of a change.

The data we hold is only accessible by band leaders and officers of the band in their respective roles.  We will continue to research latest encryption safeguards and update our database security as deemed necessary.

Consent
I agree that the band may keep {firstName}'s and my own personal details for the duration of {firstName}'s membership and use it as appropriate for the functioning and administration of the band. The information will only be available to Trustees, Band Leaders and committee members where their role requires it including the Welfare/safguarding Officer. In the case of a Whatsap group, a phone number will be visible to members of that group. Infrmation will be destroyed/removed electronically as soon as possible after a member leaving the Band, to a maximmum delay of three months, but some details required for accounting (VAT, Giftaid etc.) will be archived.
I give consent for the TVB management team to contact {firstName} and myself by telephone or electronic communication for the purposes of band management including the updating of my details, notification of rehearsals, events and meetings.