St Joseph's Nudgee College - Esports Tournament Registration Form

Event Information

Event Date: October 21, 2026

Schedule: 9:30am to 2:30pm (arrive between 9 - 9:30AM)

Location: 2199 Sandgate Rd, Brisbane Queensland 4034 

Year Groups: 5-12

Event Code: NC 20261021 - this will appear on your invoice

Thank you for partnering with the Australian Esports League (AEL) to take part in an interschool esports event hosted by St Joseph's Nudgee College.

This agreement outlines the key details, expectations, and terms related to your school’s participation with Critical Hit Entertainment Pty Ltd ABN 82 624 361 968 trading as the Australian Esports League (the “AEL”) for this event.

Please read through each section carefully. By confirming and submitting this agreement, you acknowledge that you understand and agree to these terms. We look forward to working with you to create an exciting, safe, and memorable experience for your students and school community.

 

Invoicing and Payment

• Submission of this registration form constitutes a binding commitment by the school to participate and accept the associated entry fees.
• Upon confirmation, an official invoice will be generated and sent to the Supervising Educator's nominated email address.
• Payment must be settled strictly within 14 days of invoice issuance or prior to the event date, whichever is earlier.

2. Cancellations and Modifications

• Any changes to selected competition titles or participant substitutions must be communicated to the AEL in writing no later than 7 days prior to the event.
• Cancellations made within 7 days of the event date are non-refundable and remain fully chargeable to cover incurred administrative and operational costs.

3. Duty of Care and Conduct

• The nominated Supervising Educator retains full duty of care and is entirely responsible for the conduct, safety, and direct supervision of their students throughout the duration of the event.
• All participants are expected to uphold a high standard of sportsmanship and adhere strictly to venue rules and the AEL code of conduct.
   

4. Media and Photography

• The AEL may capture photography, video, and broadcast footage during the tournament for promotional and reporting purposes.
• It is the strict responsibility of the Supervising Educator to notify AEL staff in writing prior to the event commencement regarding any specific students who do not possess parental consent to be photographed.

5. Liability

• The AEL accepts no liability for personal property loss, damage, or injury sustained during the event, except where explicitly required by Australian Consumer Law.
• AEL takes all reasonable care in the delivery of esports events. However, AEL is not liable for any injury, loss, or damage arising from participation, except where required by law.
• The school is responsible for the safety and conduct of its students during participation.

6. Force Majeure

• AEL is not liable for delays or cancellations due to circumstances beyond its reasonable control, including but not limited to natural disasters, government restrictions, or technical failures.
• In such cases, AEL will make reasonable efforts to reschedule or provide an alternative participation opportunity.

7. Fees and Payment

Tournament Entry: $600 per school
This fee allows your school to compete in all events covering Rocket League team entry, Minecraft team entry, Smash Bros and Mario Kart with a maximum combined total of 25 students across these games.

An invoice will be sent to you for payment after order is confirmed by the AEL team.

You consent that the AEL, event organisers, or accredited media representatives may take photographs, video, or audio recordings during the event that might include your school’s name, students, or staff.

You hereby grant the AEL the irrevocable right to use, reproduce, publish, and distribute such media for promotional, educational, and archival purposes (e.g., websites, social media, print, future event promotion) without compensation. Your school is responsible for ensuring that any students with restricted media consent are not included in such recordings.

By clicking ‘Submit’, I declare that the information provided in this form is accurate. I confirm that I have carefully read, fully understood, and voluntarily agree to all terms, conditions, acknowledgements, and waivers outlined in this agreement concerning our school’s participation in the AEL School Esports Event.