November 1 2025 Wilmington Art Walk Vendor Submission

Thank you for your interest in Wilmington Art Walk's Dia de los Muertos & 10th Anniversary!

Date: Saturday November 1, 2025

Time: 5pm-10pm

Location: Avalon Blvd from G St to E St.

Please read the guidelines below. Please note this is an OUTDOOR NIGHT event!

Here are the VENDOR GUIDELINES:

Vendors will be provided with: 10 x 10 area (piece of land). You will need to bring your own tables, chairs and canopies. Vendors must bring battery powered lighting for the interior of their booths. There will be NO electricity available.
Only original art work and handmade craft items may be displayed/sold. Exceptions include: T shirts made with original designs, certain vintage items such as records, clothes and toys. Please inquire if you are not sure if your shop qualifies. Art Vendors will have priority and a set number of booths will be reserved for this.
Absolutely no resale of manufactured or used items. No selling of food or drinks allowed unless inside a designated Food Vendor Booth.
All Food Vendors must have a fire extinguisher rated for what they are cooking.
Local businesses and organizations will be considered on a case by case basis.
No DJ setups allowed in Booths.
NO ALCOHOL in booths. LAPD and our private security will be strictly enforcing this!
Absolutely NO CARS OR VEHICLES in the designated fire lanes. NO VEHICLES will be allowed in event from 4-10:30pm. Fire Marshall will let vendors know when it is safe to bring in vehicles.
No persons under the age of 21 will be permitted in the designated beer garden area.
YOUR BOOTH IS NOT SECURED UNTIL YOUR VENDOR FEE IS PAID!

The fees are as follows:

$60 for Art/Craft Vendor booths

$60 Pre Packaged Food, Dessert and Drink Vendors (non perishable offsite prep)

FULL for Food Vendors (onsite cooking and prep)

$30 Organization Booth

* Organizations will be considered on a case by case basis. To qualify for a Free organization booth you must be :

Non Profit located in Wilmington
Not Selling anything from booth.
Offering an interactive craft/activity
Organizations that do not qualify for a free booth will be given a discount of 50% off.

If you are interested in an Altar Booth please CLICK HERE to go to the altar booth sign up.

NO ELECTRICITY, LIGHTING, CHAIRS OR TABLES WILL BE PROVIDED. Please bring your own chairs, tables and canopies! Bring weights for all canopies.

ALL FOOD VENDORS WITH OPEN FLAME MUST HAVE A FIRE EXTINGUISHER PER THE FIRE MARSHALL. No generators allowed inside the booth, fumes emitted are harmful to other vendors. All generators must be placed at least 20 feet from the booth. Please specify in the application if you are bringing a generator so we can place you in an appropriate spot. If you are bringing a generator be sure to bring the proper length of power cord along with a cord cover. All open flame cooking will have to be done outside the booth per the fire marshall. If you are a Hot Food Vendor we will provide you with more details and requirements.

In order to provide guests with a quality experience we may limit the number of vendors selling similar products. If we are unable to accept you as a vendor we will notify you soon after your submission. You must include a link for us to view your work. Please make sure all FB or IG profiles are set to public. If you do not have a link please email us your work to WAWvendors@gmail.com Failure to provide link will disqualify application.

If accepted, you will receive an invoice via your requested payment method. Please be sure to regularly check your SPAM folder. Please do not send any payments to us before you receive an invoice. All booth fees must be paid within 48 hours.

Once you complete registration and pay the booth fee you are CONFIRMED for the Art Walk. You will receive a confirmation email as well. Detailed set up instructions and booth assignments will be sent to you closer to the date of the event. Booth Fees are non-refundable.

The event will run from 5pm-10pm. No early clean ups!

Vendor set up begins at 1pm. Car Entry ends at 3pm.

All vendors must arrive by 330pm and be set up by 4:00pm.

Please note: as this is a street event the streets surrounding the event will be closed off. Please be sure to allow yourself enough time to find parking. All information will be sent out in the vendor set up instructions the week of the event.

We are doing our best to provide a safe and quality event. We appreciate your understanding and support.

Full Name*

First NameLast Name

E-mail*

example@example.com

Are you a

New VendorReturning Vendor

Store Name*

What category/categories do your products fit into? Choose all that apply.*

Describe what you will be selling/displaying*

Instagram/Website/ Store Link *

What kind of Booth do you need?:*

1 Art and Craft 10x10 Booth $601 Pre Packaged Food Vendor $601 Organization Booth (Local Non Profit NO Selling)*1 Organization Booth (Local Non Profit Selling/ Non Local No Selling*)

NO longer accepting submissions for Hot Food Vendors.

Add an Altar/Ofrenda booth by going to this link: https://www.zeffy.com/en-US/ticketing/dia-de-los-muertos-altar-space

Food Vendors: Will you be bringing a Generator?

Yes: Please note no generators are allowed inside the booth. They must be placed 20 feet from all Booths. Please be sure to bring proper power cords and cord covers.No, Please note if you mark NO and bring a generator we will not be able to accommodate it in the layout.

Artist Spotlight

We like to provide the public with an idea of what vendors/artists will be attending our events. In order to be featured as a spotlight artist on social media we ask that you email the following information and pictures to wawvendors@gmail.com

2-3 images of your art/craft
Your store Logo
Best link to post with your shout out.

Optional:

Please Feature me as an Artist Spotlight on social media

Become an AACA volunteer

Help pass out flyers in the weeks leading up to the eventHelp with event set upHelp with event clean upCreating Decor (Aug-Oct)

Please read the following and initial below. You must agree to these terms to participate in the event. If you have any questions please contact us.

I understand all that will be provided to me will be a 10”x10” designated area. I am responsible for bringing my own battery powered lighting. I understand I am responsible for my own set up and must provide all materials (tables, chairs, canopy, table cloths, etc). Generators are NOT allowed inside booths and are only allowed for approved Food Vendors. Be sure to indicate if you are bringing one so we can place you in the appropriate space.*

Initials

I understand this event only allows the selling/displaying of art work and handmade items and pre-approved items. I understand I am not allowed to sell any food or beverages in my booth unless I am a pre approved Food Vendor.*

Initials

I am the artist or creator of all items I will be selling and/or displaying. I understand my work cannot be obscene or pornographic in nature. Any artwork displaying mature content must be clearly marked at entrance of booth.*

Initials

I understand that setup begins at 1:00pm on the day of the event. I understand all vendors must arrive by 330pm. I understand if I am late I may forfeit my spot and all fees paid. *

Initials

I understand vendors that are a no show and do not submit notice may not be allowed to return. All fees paid are non refundable and non-transferrable. Event will take place rain or shine. Please let us know ASAP if you will not be attending.*

Initials

I understand the event hours are from 5:00pm-10:00pm. Clean up begins at 10 PM, no packing up of booth prior to 10pm. Vendors who leave early will not be allowed back at future events. *

Initials

I understand I am not allowed to have alcoholic beverages at my booth. This will be strictly enforced by LAPD and private security. All ice chests and booths are subject to inspection by LAPD. Anyone caught with alcoholic beverages will be escorted out of event. LAPD will ask vendors with alcohol in their booths to leave even if the vendor is not the one drinking. You are responsible for the people in your booth.*

Initials

I understand no amplified music will be allowed in booths.No DJ setups in booths. *

Initials

I agree to abide by all rules and instructions of Art Walk officials. Any vendor that does not abide by guidelines will not be allowed to return. Any vendors that are verbally or physically abusive to any of the Art Walk staff, volunteers or fellow vendors will be asked to leave immediately and will not be welcome back.*

Print Full Name

Questions or Comments? (If you would like to request to be next to a particular vendor please list it here. No changes will be made once booth assignments are sent out)

You will receive an invoice via email. Please make sure the email address listed in this form is current and free of typos. Please add Wilmingtonartwalk@gmail.com and WAWvendors@gmail.com to your address book to avoid important emails going to your spam folder. INVOICES MUST BE PAID BY THEIR DUE DATE OR THEY WILL CANCELLED. YOU ARE NOT CONFIRMED UNTIL YOUR INVOICE IS PAID AND YOU RECEIVE CONFIRMATION EMAIL!

THANK YOU FOR SUPPORTING THE WILMINGTON ART WALK!!!!

Volunteers