June 28 Wilmington Art Walk Vendor Submission

Thank you for your interest in Wilmington Art Walk's Waterfront Summer!

Date: Saturday June 28, 2025

Time: 3pm-8pm

Location:Wilmington Waterfront Promenade

301 S Avalon Blvd, Wilmington CA 90744

Please read the guidelines below. Please note this is an OUTDOOR DAYTIME event! No Electricity will be available.

Here are the VENDOR GUIDELINES:
- Vendors will be provided with: 10 x 10 area (piece of land). You will need to bring your own tables, chairs and canopies. All Canopies will need weights. It can get very windy on the waterfront.
- Vendors and Guests are encouraged to wear masks but it will not be required. If you have any underlying conditions or high risks in reference to covid we ask that you not participate as a vendor at this time.
- Please provide a bottle of hand sanitizer for guests at your booth.
- Only original art work and handmade craft items may be displayed/sold. Exceptions include: T shirts made with original designs, certain vintage items such as records, clothes and toys. Please inquire if you are not sure if your shop qualifies. Art Vendors will have priority and a set number of booths will be reserved for this. Absolutely no resale of manufactured or used items. No selling of food or drinks allowed unless inside a designated Food Vendor Booth. All Food Vendors must have a fire extinguisher. Local businesses and organizations will be considered on a case by case basis.
- No DJ setups allowed in Booths.
- NO ALCOHOL in booths. LA Port Police and our private security will be strictly enforcing this! There will be an onsite beer garden. No persons under the age of 21 will be permitted in the designated beer garden area.
- There will me no onsite parking, please arrive early to secure street parking.
- YOUR BOOTH IS NOT SECURED UNTIL YOUR VENDOR FEE IS PAID!
The fees are as follows:

$60 for Art/Craft Vendor booths

$60 Pre Packaged Food, Dessert and Drink Vendors (non perishable offsite prep)

$75 for Food Trucks

NO LIGHTING, EXTENSION CORDS, CHAIRS OR TABLES WILL BE PROVIDED. Please bring your own chairs, tables and canopies!

In order to provide guests with a quality experience we may limit the number of vendors selling similar products. If we are unable to accept you as a vendor we will notify you soon after your submission. You must include a link for us to view your work. Please make sure all FB or IG profiles are set to public. If you do not have a link please email us your work to WAWvendors@gmail.com Failure to provide link will disqualify application.

If accepted, you will receive an invoice through Square. Please be sure to regularly check your SPAM folder. Please do not send any payments to us before you receive an invoice. All booth fees must be paid within 48 hours.

Once you complete registration and pay the booth fee you are CONFIRMED for the Art Walk. You will receive a confirmation email as well. Detailed set up instructions and booth assignments will be sent to you closer to the date of the event. Booth Fees are non-refundable.

The event will run from 3pm-8pm. No early clean ups!

Vendor set up begins at 12pm.

All vendors must arrive by 200pm and be set up by 230pm. Food Vendors may need to arrive earlier due to Fire Marshal Inspection. If you have open flame in your booth you will need a fire extinguisher.

We are doing our best to provide a safe and quality event. We appreciate your understanding and support. All information will be sent out in the vendor set up instructions the week of the event.
Full Name*

First NameLast Name
E-mail*
New VendorReturning Vendor
Store Name*
Fine Art/ Art Prints (original art work only)JewelryRetro/Vintage ItemsClothing/ Apparel (Handmade or Original Designs Only)Stationary/ Paper Goods/ BooksKnit/Crochet ItemsHome GoodsCeramics/PotteryHandbags/Totes/PursesBath + Body/ Scrubs/ soapsCandlesHair/Women's AccessoriesPet GoodsOther/Additonal (describe below)
Describe what you will be selling/displaying*
Instagram/Website/ Store Link *
1 Art and Craft 10x10 Booth $601 Pre Packaged Food Vendor $601 Food Truck $751 Organization Booth (Local Non Profit NO Selling)*1 Organization Booth (Local Non Profit Selling/ Non Local No Selling*)
* Organizations will be considered on a case by case basis. To qualify for a Free organization booth you must be :
- Non Profit located in Wilmington
- Not Selling anything from booth.
- Offering an interactive craft/activity
Organizations that do not qualify for a free booth will be given a discount of 50% off.
Artist Spotlight

We like to provide the public with an idea of what vendors/artists will be attending our events. In order to be featured as a spotlight artist on social media we ask that you email the following information and pictures to wawvendors@gmail.com
- 2-3 images of your art/craft
- Your store Logo
- Best link to post with your shout out.
Please Feature me as an Artist Spotlight on social media
Volunteers

Would you like to be an AACA street team volunteer and assist us in passing our flyers in the months/weeks prior to the event? Are you able to assist the Wilmington Art Walk committee with event set up or take down the day of the event? (Please note set up for our committee/volunteers ranges from 9am-when vendors arrive. Clean up is typically from 8-10pm)
Help pass out flyers in the weeks leading up to the eventHelp with event set upHelp with event clean up
Please read the following and initial below. You must agree to these terms to participate in the event. If you have any questions please contact us.
I understand all that will be provided to me will be a 10”x10” designated area. There will NO access to electricity. I understand I am responsible for my own set up and must provide all materials (tables, chairs, canopy with weights, table cloths, etc).*
Initials
I am the artist or creator of all items I will be selling and/or displaying. I understand my work cannot be obscene or pornographic in nature. Any artwork displaying mature content must be clearly marked at entrance of booth.*
Initials
I understand this event only allows the selling/displaying of art work and handmade items and pre-approved items. I understand I am not allowed to sell any food or beverages in my booth unless I am a pre approved Food Vendor.*
Initials
I understand that setup begins at 12:00pm on the day of the event. I understand all vendors must arrive by 2:30pm. I understand if I am late I may forfeit my spot and all fees paid. *
Initials
I understand vendors that are a no show and do not submit notice may not be allowed to return. All fees paid are non refundable and non-transferable. Event will take place rain or shine. Please let us know ASAP if you will not be attending.*
Initials
I understand the event hours are from 3:00pm-8:00pm. Clean up begins at 8 pm, no packing up of booth prior to 8pm. Vendors who leave early will not be allowed back at future events. *
Initials
I agree to provide a bottle of hand sanitizer for guests. *
Initials
I understand I am not allowed to have alcoholic beverages at my booth. This will be strictly enforced by LA Port Police and private security. All ice chests and booths are subject to inspection by LA Port Police. Anyone caught with alcoholic beverages will be escorted out of event. LA Port Police will ask vendors with alcohol in their booths to leave even if the vendor is not the one drinking. You are responsible for the people in your booth.*
Initials
I understand no amplified music will be allowed in booths.No DJ setups in booths. *
Initials
I agree to abide by all rules and instructions of Art Walk officials. Any vendor that does not abide by guidelines will not be allowed to return. Any vendors that are verbally or physically abusive to any of the Art Walk staff, volunteers or fellow vendors will be asked to leave immediately and will not be welcome back.*
Print Full Name
Questions or Comments? (If you would like to request to be next to a particular vendor please list it here. No changes will be made once booth assignments are sent out)
You will receive an invoice via email. Please make sure the email address listed in this form is current and free of typos. Please add Wilmingtonartwalk@gmail.com and WAWvendors@gmail.com to your address book to avoid important emails going to your spam folder. INVOICES MUST BE PAID BY THEIR DUE DATE OR THEY WILL CANCELLED. YOU ARE NOT CONFIRMED UNTIL YOUR INVOICE IS PAID AND YOU RECEIVE CONFIRMATION EMAIL!

THANK YOU FOR SUPPORTING THE WILMINGTON ART WALK!!!!
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Volunteers