Site/Building Liability Release

1. Furniture cannot be moved in any capacity. 
2. Staff desks are to remain untouched
3. The agent/person reserving the space is responsible for all clean-up post-event, including trash removal and setting the space back to the way it was found.
4. Alcoholic beverages can not be served.
5. The doors to the building are locked while in use for children/Club activities and when not in use.  The agent/person reserving the space must provide an individual to be present at the entrance, to open the doors for guests. Doors can not be propped open as it is a security concern. 
6. A security deposit of $250, must be made to BGCWSA along with a card being placed on file. Nonprofit and BGCWSA staff events may pay a lower deposit or have the deposit waived, if approved by the CEO. This will be returned post-event provided there are not any damages.  
7. All decor, disposable plates, napkins, glasses, cups, and cutlery must be provided by the agent/person reserving the space or your vendor that is providing service for the event.  
8. The BGCWSA kitchen cannot be used unless utilizing approved BGCWSA staff.
9. All used spaces must be cleaned, in decent order, and trash removed at the end of the event.
10. FEES: $100 Non-Refubdable Reservation Fee (for calendar reservation, access to building, building check following use, and office processing) plus $75 per hour of event (covers key holder and building costs). The Reservation Fee is due at booking and the hourly event fee is due 5 business days prior to the event. Nonprofits may receive additional discounts at the discretion of the CEO. Current staff members are able to schedule use of the Waynesboro Club building up to 2 times per year as a staff incentive. 
11. An additional fee of $75 per 30 mins  will be charged to the card on file for any event not finished by the agreed upon reservation time. An event is not considered finished unless all persons are offsite and the venue is cleaned. This will be determined by the key holder completing end of event inspection.

 

*The space is not reserved until all requirements are fulfilled. A reservation confirmation will be sent upon completion. 

If applicable, you will be contacted by BGCWSA staff to determine if your request can be granted, review of expectations, and collection of payment following the completion of this form. Pplease note that this request does not guarantee availability or approval.

Please sign below to complete your request and agree to the below Liability Waiver.

LIABILITY WAIVER

As a event space renter of BGCWSA, I release and hold harmless Boys & Girls Club of WSA, and their staff, Board of Directors, and successors, from any and all claims, costs, suits, actions, judgments or expenses upon any damage, loss or injury to me, my attendees, or to my property which may arise from this event.

I acknowledge that I am fully aware of any and all risks posed by these activities, detailed above, and use of the BGCWSA building.

In signing below, I acknowledge that I have read and understand this waiver for myself and those I represent as a part of this request.