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  • Music in the Park Festival Fundraiser — Vendor Contract & Sign-Up

  • Event Name: Music in the Park Festival Fundraiser

    Location: Bushkill Park & Grove

    Address: 2100 Bushkill Park Drive, Easton, PA 17801

    Event Dates: Friday–Sunday, September 11–13, 2026

    Purpose: Fundraising for Bushkill Park restoration

  • Section A — Vendor / Contact Information

    Please complete all fields in this section to provide your contact details and a brief description of your business. If you do not have a business name, enter your full name. This information is crucial for us to confirm your participation and communicate essential details about the event.

  • Section B — Event Age & Ticket Policy
    Our festival is family-friendly and welcomes guests of all ages. Children aged 3 and under can enter the festival for free, as they are not required to pay the $5 gate fee. All other attendees must purchase a $20 all-day ride and skate pass to enjoy those activities. The gate fee also includes access to our visiting vendors and performances by DJs, bands, and other activities throughout the park. Please be aware that the Saturday night after-party is exclusively for guests aged 21 and over, and ID checks will be strictly enforced.

  • Section C — Event Schedule & Setup
    Adherence to the schedule is essential for the smooth operation of the festival. Vendors must arrive and set up according to the specified times for each day. For Friday, DJs and vendors can set up from 5:00 PM, while Saturday and Sunday have designated arrival and setup windows. Please ensure all equipment is loaded out by the specified times to maintain a clean and safe environment.

    Follow Times Precisely

    Friday: DJs & Vendors Only (No Vendor Fee)

    Event Time: 8:00 PM – 10:00 PM
    Vendor Setup: From 5:00 PM (be ready by 7:45 PM)
    DJs: Set up from 6:00 PM inside the skating rink.
    Load-Out: After 10:00 PM; must be cleaned by 11:00 PM or remain set up for Saturday.

    Saturday: Full Festival

    Event Time: 12:00 PM – 7:00 PM (everyone must clear by 8:00 PM)
    Vendor Setup: From 9:30 AM; fully set up by 11:45 AM
    Car Clubs: Please arrive by 11:00 AM and be parked by 12:00 PM.
    DJs: Arrive by 10:30 AM.
    Bands: Arrive at least 2 hours before your performance.
    Load-Out: After 7:00 PM; cleared by 8:00 PM or remain set up for Sunday.

    Sunday: Wrap-Up Day

    Event Time: 12:00 PM – 6:00 PM (everyone must clear by 7:00 PM)
    Vendor Setup: From 9:30 AM; fully set up by 11:45 AM
    Car Clubs: Arrival window starts at 11:00 AM; be parked by 12:00 PM.
    DJs: Arrive by 10:30 AM.
    Bands: Arrive at least 2 hours before your performance.
    Load-Out: After 6:00 PM; cleared by 7:00 PM.

  • Section D — Vendor Types, Fees & Contribution Percentages
    This section outlines the various vendor types, associated fees, and required contribution percentages based on sales. Please select the vendor type that applies to you, and be aware of any prohibited items you cannot sell. Understand that your space is reserved only after payment is received, and contributions will aid in supporting festival beneficiaries.

    Craft / Non-Food Vendors

    One Day: $25
    Two Days: $40 (Save $10)
    Contribution: 3% of sales donated to festival beneficiaries.

    Food Vendors (Non-Truck)

    One Day: $30
    Two Days: $50 (Save $10)
    Contribution: 5% of sales donated to festival beneficiaries.

    Prohibited Items: Food vendors may NOT sell:

    • Hot Dogs,
    • Hamburgers,
    • Popcorn,
    • Soft Pretzels,
    • Ice Cream,
    • Snow Cones,
    • Water, Or
    • Soda.

    Food Trucks

    One Day: $50
    Two Days: $75 (Save $50 vs. two single-day fees)
    Contribution: 7% of sales donated to festival beneficiaries.

    Prohibited Items: Food vendors may NOT sell:

    • Hot Dogs,
    • Hamburgers,
    • Popcorn,
    • Soft Pretzels,
    • Ice Cream,
    • Snow Cones,
    • Water, Or
    • Soda.

    Beer Tents & Alcohol Sellers

    One Day: $65
    Two Days: $100 (Save $30)
    Contribution: 10% of sales donated to festival beneficiaries.

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    Note: Musical acts have complimentary vendor space for merchandise.

    Space Reservations: Spaces are reserved on a first-come, first-served basis and are confirmed only after payment is received.

  • Section E — Payment Methods, Deadlines & Drop-Off Windows
    It is essential to note the payment deadlines to confirm your reserved space. Payments should be made by July 1, 2026. Accepted payment methods include checks, cash, or an online invoice. Please use the designated drop-off windows for in-person submissions and reach out with any questions regarding payment.

    Important Deadlines

    Payment Deadline: July 1, 2026. Late or missing payments will forfeit your reserved space.
    Late Sign-Ups: Between July 2 and September 11, 2026, must be invoiced online and paid within 48 hours to hold your space.

    Payment Methods

    Checks: Make payable to J & S KLEIN LLC.
    Mail Checks To:
    J & S KLEIN LLC
    1700 Sullivan Trail, Box 190
    Easton, PA 18040


    In-Person Check/Cash Drop-Off (Ask for Corinne or Sue)

    Available Drop-Off Windows:
    Friday: 8:00–10:00 PM
    Saturday: 12:00–2:00 PM & 8:00–10:00 PM
    Sunday: 12:00–2:00 PM

    Online and Virtual Payments: 

    Online Invoice: Request a digital invoice for secure online payment and receive an instant receipt. Please note this will be from the business Positive Peer Mentoring. This is one of our sponsors and auction beneficiaries. However, all monies received from online invoicing will go directly to Bushkill Park.

    Questions or Special Payment Requests?
    Call/text Corinne Pulliam at 610‑905‑7050.

  • Section F — Contribution Collection (Honor System)
    Vendors are required to honor the sales contribution percentages outlined in this section. Contributions will be collected on-site at designated times. It is crucial to keep accurate records of your sales and be prepared to provide the exact amount when Corinne, the Event Director, collects contributions at the end of each festival day.

    Collection Overview

    Contribution Collection Times: Saturday at 7:30 PM and Sunday by 6:30 PM.
    Collection Method: Corinne (Event Director) will circulate with an official cash box to collect contributions on-site.
    Payment Types Accepted: Exact cash (preferred) or check payable to J & S KLEIN LLC. Please do not hand over large bills expecting change.

    Review Section D — Vendor Types, Fees & Contribution Percentages to see your contribution level:

    (3%, 5%, 7% or 10%)


    Note: Keep accurate records of your daily sales totals. Have exact change ready when Corinne collects contributions. If assistance is needed, please get in touch with Corinne.

  • Section G — Vendor Responsibilities & Logistics
    As a vendor, you are responsible for providing your own setup materials, including tables, chairs, and tents. Ensure that you arrive on time to follow the assigned setup and cleanup protocols. Maintaining cleanliness and professionalism throughout the event is crucial for a positive festival experience for both vendors and attendees.

    Vendor Responsibilities

    • Vendors must provide their own tables, chairs, tents/canopies, and extension cords. Electricity and running water will be available. Please remember to bring your extension cords.
       
    • Vendors must be fully set up by the posted deadline each day. Follow staff directions for your assigned space and parking.
       
    • Keep your area clean and dispose of trash properly. Vendors must leave their areas clean each day.
       
    • Vendors may leave booths up overnight from Saturday to Sunday at their own risk.
       
    • Maintain professional and courteous behavior. Organizers may remove vendors for inappropriate conduct without refund.
       
    • Organizers will assign vendor spaces. A load-in map, parking instructions, and final placements will be emailed before the event. Large vehicles and food trucks must follow arrival windows.
  • Section H — Sales, Taxes, Prohibited Items & Health
    Vendors must manage their sales and comply with local and state tax regulations. This section highlights prohibited items that cannot be sold and the requirement for food vendors to adhere to health and safety guidelines. It's essential to be aware of these rules to ensure compliance and a successful vending experience.

    Sales and Compliance Guidelines

    • Vendors handle their own sales, cash, and taxes, and must comply with local and state tax laws.
    • Prohibited items include illegal or dangerous goods, such as weapons, illegal drugs, and counterfeit items.
    • All vendors must avoid selling items that directly compete with Bushkill Park fundraising items.
    • Food vendors must comply with local health department requirements and provide any required documentation.
  • Section I — Insurance & Liability
    Vendors are responsible for their own merchandise and equipment. This section emphasizes that the festival organizers are not liable for any loss, theft, damage, or injury incurred during the event. Vendors are encouraged to carry their own liability insurance as a precaution and may be asked for proof if required.

    Liability Acknowledgment

    Vendors are responsible for their merchandise and equipment.

    The Music in the Park Festival Fundraiser, J & S KLEIN LLC, Positive Peer Mentoring, and Bushkill Park are not liable for loss, theft, damage, or injury. Vendors are strongly encouraged to carry general liability insurance.

    Organizers may request proof of insurance for specific vendors, including food trucks, alcohol sellers, and those with large equipment.

  • Section J — Chinese Auction (Optional Donation)
    Donating is optional, and all proceeds from the auction will benefit the festival and Positive Peer Mentoring. Items can be delivered during vendor check-in or arranged for drop-off with the Park Manager.

    Auction Overview

    • One auction is held each day. Winners will be contacted and may pick up prizes at the park.
       
    • Funding Split: 60% to Bushkill Park, 40% to Positive Peer Mentoring.
       
    • Donating an auction item is optional. If you choose to donate, please include a business card or a short note about yourself or your business.
       
    • Items can be delivered at vendor check-in during setup, or you can arrange for drop-off by calling Sue, the Park Manager.
  • Section K — Community Impact & Promotional Notes
    Your participation in the festival not only promotes your business but also helps support important community initiatives, including park restoration and mental health services (via auction only). This section provides information on how your involvement contributes to local efforts and encourages participation in promotional Local Economy & Small Businesses.


    The festival supports various local vendors, food trucks, musicians, and DJs, providing them with exposure and increasing their sales. As the festival attracts visitors, they are likely to spend money in local shops, restaurants, and hotels, bolstering the economy. This event not only supports small businesses but also helps keep revenue within the Lehigh Valley and surrounding areas.

    Community Impact Statements

    About Bushkill Park

    Bushkill Park, established in 1902, is a historic amusement park featuring a variety of attractions, including rides, the Hilarity Hall funhouse, an indoor skating rink, and an arcade. The funds raised through the Music in the Park Festival will help restore these rides, maintain the skating rink, enhance accessibility, and preserve affordable family entertainment for the community.

    About Positive Peer Mentoring

    Positive Peer Mentoring provides trauma-informed mental health and peer support services to vulnerable populations. Funds generated from the festival will support subsidized therapy sessions, mentor training, and outreach programs aimed at empowering those in need.

    Overview

    The Music in the Park Festival Fundraiser is dedicated to raising essential funds for restoring Bushkill Park. Your contributions will aid in repairing rides, maintaining the skating rink, improving accessibility, and ensuring that affordable family entertainment remains available for our community.

    Park Restoration & Preservation

    Your participation in the festival plays a vital role in restoring this cherished local landmark. The funds raised will directly pay for necessary repairs to rides and structures, upkeep of the Fun House and arcade, and improvements to pathways, seating, and restrooms. Restoring the park not only preserves its historical significance but also ensures safe and low-cost recreational opportunities for local families.

    Accessibility & Inclusion

    Proceeds from the festival will be allocated to critical accessibility upgrades, allowing more individuals to enjoy the park. This includes essential repairs to pathways, the installation of accessible restrooms, and improvements to seating and entry points. By making the park more accessible, we support older adults, individuals with disabilities, and families with young children in enjoying all it has to offer.

    Local Economy & Small Businesses

    The festival supports various local vendors, food trucks, musicians, and DJs, providing them with exposure and increasing their sales. As the festival attracts visitors, they are likely to spend money in local shops, restaurants, and hotels, bolstering the economy. This event not only supports small businesses but also helps keep revenue within the Lehigh Valley and surrounding areas.

    Mental Health Services & Positive Peer Mentoring

    A portion of the proceeds, specifically from the auction, will directly support Positive Peer Mentoring initiatives. These funds will help expand trauma-informed mental health services for vulnerable groups, including low-income children, foster youth, and families. The support will cover subsidized therapy sessions, mentor training programs, school initiatives, and vital community outreach efforts.

    Youth & Community Programs

    The funds raised will also assist in developing community programs focused on skill-building, resilience, and safe activities for youth. Programs will include peer-mentor training, social-emotional learning workshops in schools, and access to low-cost or free counseling. These services are designed to strengthen families and address barriers to care, fostering a healthier community.

    Volunteerism & Community Building

    The festival creates numerous volunteer opportunities, encouraging community engagement and bringing neighbors together. Volunteers will gain valuable event experience and skills. Attendees will have the chance to connect with local groups, artists, and service providers, helping to build strong community ties and support networks.

    Community Benefits
    Participation helps promote multiple initiatives:

    Bushkill Park Restoration: Funds will repair rides, maintain the skating rink, improve accessibility, and ensure affordable family entertainment in our community.
    Positive Peer Mentoring: Funds support trauma-informed mental health services for vulnerable groups, including low-income families. Proceeds fund subsidized therapy sessions, mentor training, and outreach.
    Local Economy: Vendors, food trucks, musicians, and DJs benefit from increased sales and exposure, boosting local shops and restaurants.

    Ticket Giveaways

    DJs and bands each receive two complimentary tickets to distribute. Each registered vendor receives one complimentary ticket to give away.
    How to Use Tickets: Use tickets for social media engagement or community outreach. Encourage followers to like, comment, or tag friends for a chance to win.
    Collect winners' first and last names one week before the event—they must show an ID to receive them.

    Promotional Tip

    "Which song will I play first at the Music in the Park Festival Fundraiser? Comment below. One winner will receive a free ticket to this year's festival. Winner announced on [date]. Must be 18+ to claim."

  • Section L — Media, Accessibility & Accommodations
    We may capture photos and videos during the festival, which could include images of your booth. Please let us know if you require a no-photo notice. Additionally, this section outlines how to request any necessary accommodations to ensure that all vendors have a positive and inclusive experience.

    Media Release

    Photos and videos may be taken at the event. Vendors agree to the potential photography of their booths. If you require a no-photo notice, please notify organizers in advance.

    Accessibility Accommodations

    Reasonable accommodations are available. Please request them in advance by contacting the event director.

  • Section M — Payment Exemptions
    Organizations that qualify as public service entities may be eligible for fee exemptions. If you believe your organization qualifies, please check the box in this section and reach out before submitting your payment for confirmation. Our goal is to support public service organizations in participating in our events.

    Fee Exemptions

    We waive vendor fees for public service organizations, including police, fire, water rescue, and the ASPCA. If unsure whether your organization qualifies, please get in touch with us for clarification before submission.

  • Additional Details
    In this section, please indicate your vendor type, the days you intend to participate, and any specific equipment needs. This helps us better prepare for your arrival and ensures we can accommodate your requirements effectively.

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  • Section N — Acknowledgment & Signature
    By signing this section, you confirm that you have read and agree to all terms and conditions outlined in the vendor contract. Please ensure your payment is submitted by the deadline mentioned above, as fees are non-refundable. Your signature is required to validate your participation.

    Amendments & Right to Refuse

    The event committee reserves the right to amend rules and refuse any vendor application. Vendors will be notified of significant changes.

    Signature

    By signing below, I confirm I have read and agree to abide by all the rules and terms above. I will submit my payment by the deadline and understand that all fees are non-refundable.

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  • Thank you for supporting the Music in the Park Festival Fundraiser. We look forward to working with you!


    — Corinne Pulliam, Event Director
    Call/Text: 1-610-905-7050
    Bushkill Park & Grove: 1-610-258-6941

    www.BushkillParkandGrove.com

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