Film Student Expense Request

Students enrolled in the Film and Visual Media program have access to funds earmarked for film production and/or the payment of fees for submitting finished work to film festivals. Students pursuing the primary or additional major have access to up to $650 for the purpose of supporting their personal creative work, while students pursuing the minor have access up to $500. Please note that shipping costs, processing fees, etc., should be calculated into the total amount to which you have access. Additional funds may be available through other sources which the Department can facilitate.

Students are to speak with the director of the program, Jeff Hinkelman (jh51@andrew.cmu.edu), about their desired purchases prior to making said purchases or submitting any purchase requests.

Please use this form to submit a request for an expense related to your projects, travel, and/or festival submissions, as a film student.

Only one form per expense will be accepted. If you have multiple expenses, please fill out this form for each one separately.
You will be notified of the status of your request within one week of your submission. You may also be asked to provide more information if necessary.

IMPORTANT: Reimbursement

If you are filling out this form to request approval for reimbursement for a purchase made with personal funds, it is important to note that the University requires all reimbursements to be filed in their system within 90 days. Otherwise, your reimbursement will be reported to the IRS and you may be subjected to income tax withholding. This means:

1. You must fill out this form to request approval for reimbursement within 45 days of the date of purchase on your item's receipt.

2. If/once you receive approval for reimbursement, please follow the instructions in your approval email to submit your documentation for actual reimbursement within 60 days of the date of purchase on your item's receipt. Doing so will allow our administrative coordinator, who handles reimbursements, time to enter everything into the University's system so that the reimbursement can get processed prior to the 90-day taxation deadline.

Questions?

Jeff Hinkelman, Director, Film Program
jh51@andrew.cmu.edu

OR

Laura Donaldson, Assistant Director of Undergraduate Programs & Academic Advisor
ldonalds@andrew.cmu.edu
412-345-3385 (text message)

Name*

First NameLast Name

Andrew ID*

Email*

example@example.com

I have spoken with the director of the program, Jeff Hinkelman, about my desired purchases prior to filling out this form.*

Please check box.

Mobile Phone Number

Sometimes it is quicker to contact you via text. If you are comfortable with us communicating with you in this way, please enter your number.

Are you a Primary Major, Additional Major, Minor, or BHA Student in Film?*

What year are you?*

For what are you requesting funding?*

You may select more than one option.

For what semester will you require this funding?*

Are you requesting reimbursement or for us to make the purchase for you?*

I am requesting reimbursement.I would like for the Department of English to make the purchase.

Please upload your receipt(s)/proof of payment here.*

When did you make this purchase?

MonthDayYear

By what date will you need this purchase TO BE MADE (NOT the date you need it to arrive by)? Please consider shipping and processing times.*

MonthDayYear

Funding Request *

Please describe the expense.

URL for Funding Request

If there is a URL you can provide that details what you need and/or how to purchase it, please enter it here. (Ex. an Amazon link for a particular piece of film equipment)

Amount of Funding Request *

Please remember to include any taxes, shipping fees, etc.

What else can you tell us about this request?