Film Student Expense Approval Request

Students declared as primary/additional majors, minors, or BHA students in Film & Visual Media have access to funds throughout their time in the program to be used for equipment, festival entry fees, etc. Please note that shipping costs, processing fees, etc., should be calculated into the total amount to which you have access.

Students are to speak with the director of the program, Jeff Hinkelman (jh51@andrew.cmu.edu) about their desired purchases/expenses prior ot making said purchases or submitting any requests.

Please use this form to submit a request for approval for an expense related to your role as a student in the Film & Visual Media program.

You will be notified of the status of your request within one week of your submission. You may also be asked to provide more information if necessary.

IMPORTANT: For Reimbursement

If you are filling out this form to request approval for reimbursement for a purchase made with personal funds, it is important to note that the University requires all reimbursements to be filed in their system within 90 days. Otherwise, your reimbursement will be reported to the IRS and you may be subjected to income tax withholding. This means:

1. You must fill out this form to request approval for reimbursement within 45 days of the date of purchase on your item's receipt.

2. If/once you receive approval for reimbursement, please follow the instructions in your approval email to submit your documentation for actual reimbursement within 60 days of the date of purchase on your item's receipt. Doing so will allow our administrative coordinator, who handles reimbursements, time to enter everything into the University's system so that the reimbursement can get processed prior to the 90-day taxation deadline.

Name*

First NameLast Name

Andrew ID*

CMU Email*

example@example.com

I have spoken with Jeff Hinkelman about my desired purchases prior to filling out this form.*

Please check this box.

Mobile Phone Number

Please enter a valid phone number.

Are you a Primary Major, Additional Major, Minor, or BHA Student in Film?*

Primary MajorAdditional MajorMinorBHA Student

What year are you as of F25?*

For what are you requesting funding?*

Production materials/equipmentFees/Dues (Registration for film festivals, membership dues, etc.)TravelOther

For what semester will you require this funding?*

Are you requesting reimbursement or for us to make the purchase for you?*

I am requesting reimbursement.I would like for you to make the purchase on my behalf.

Please upload your receipt(s)/proof of payment here.

When did you make this purchase?

MonthDayYear

By what date do we need to make this purchase for you?

MonthDayYear

Funding Request*

Please describe what you purchased/want us to purchase. Provide any URLs and other information so that your request is as clear as possible.

Amount of Funding Request*