Learning Agreement and Regular Communication –
Initial Meeting - At the beginning of the practicum period, the student and the primary practicum supervisor will meet to review and discuss the learning agreement, the commitments and responsibilities expected of the student and practicum supervisor in this relationship, and other aspects of the learning and review process as they relate to this practicum.
During this conversation, the student and the practicum supervisor make a commitment to regular meetings, which are opportunities for the student and the practicum supervisor to check in, air questions and concerns, review responsibilities and debrief on recent events, and review basic expectations of the practicum. The student is also expected to participate in any scheduled or emergency team meetings relevant to their practicum placement and should communicate to their practicum supervisor, or the person responsible for the applicable practicum setting, if they are unable to attend. Additionally, the student should contact their practicum supervisor regarding any concerns that may affect their tasks and responsibilities associated with the practicum placement as soon as they become known. The student or practicum supervisor should also notify the practicum coordinator/class advisor of any extenuating circumstances or performance concerns immediately.
The outcome of this conversation should be summarized on the “Community Practicum Learning Agreement” form for documentation, and a copy submitted to the program administrator to be filed in the student’s record. The student should also retain a copy of the completed, signed form.
Mid-Year Review – The Mid-Year Review is a formative conversation between the student, the practicum supervisors, practicum coordinator/class advisor, and personal tutors (‘the Group”) to assess and evaluate the student’s performance so far and provide feedback or direction to support the student to meet the objectives of the practicum and satisfy the learning agreement. This meeting occurs halfway through the practicum period and allows the Group to (1) review the learning agreement, (2) evaluate the student’s progress towards objectives, and (3) adjust the learning agreement and/or the student’s activities, if necessary. Mid-Term Review includes the student and practicum supervisor, and may include the practicum coordinator/class advisor. If applicable, the primary practicum supervisor will collect and bring feedback to the review on the student's progress from the individual(s) responsible for any additional practicum settings.
The outcome of this conversation should be summarized on the “Community Practicum Mid-Year Review” form for documentation, and a copy submitted to the program administrator to be filed in the student’s record. The student should also retain a copy of the completed, signed form.
Final Review – The Final Review is a summative conversation between the student, the practicum supervisor, and the practicum coordinator/class advisor to assess and evaluate the student’s performance at the conclusion of the practicum. In a conversation, facilitated by the practicum coordinator/class advisor, the student and the practicum supervisor give each other feedback on their working relationship and fulfillment of the learning agreement. If applicable, the primary practicum supervisor will collect and bring feedback to the review on the student's performance from the individual(s) responsible for any additional practicum settings. The student’s performance is evaluated against the objectives of the practicum and the learning agreement. At the request of the student, the practicum supervisor, or the practicum coordinator/class advisor, the student’s personal tutor/mentor and/or other member of the Core Faculty may also participate.
The outcome of this conversation should be summarized on the “Community Practicum Final Review” form for documentation and submitted to the program administrator to be filed in the student’s record. The student should also retain a copy of the completed, signed form.