Submit Your RFP

Submit Your RFP
Name*

First NameLast Name
Organization*
Address*

Street Address

Street Address Line 2

CityState / Province

Zip CodeCountry
Phone*

Area CodePhone Number
Email*
Website
http://
RFP Details
RFP Deadline*
How will the proposal be rated (total must reach 100%)
% - Budget; % - Creativity; % - Proposal; % - Complete & On-time; % - Company Experience; % - Relevant Experience; % - Other (describe)
Preferred Method of Proposal Response

EmailHard Copy
Has a Budget been developed for the Event?

YesNo
If yes, what is the Overall Event Budget?
Budget Range for Planning Services: *Note: Budget for Planning Services should reflect 20 - 40% of overall event budget.*
Project Start Date*
Project End Date*
Can responding CanSPEP Members contact you with questions?

YesNo
If yes, what is your preferred method of contact?

PhoneEmail
Is there an opportunity for selected candidates to present their services/proposal in person?

YesNo
When will companies be advised if they won/did not win the business?
Attach RFP

Browse Files

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Professional Scope of Services Needed:*

Strategic Consultation & Event Experience DesignRevenue Program Design (Sponsor program; Trade Show, etc.)Revenue Program SolicitationEvent Production Design (A/V Management; Script writing; slide production; calling show)Educational Program DesignEvent Measurement (evaluation) and ROI (return on investment)Protocol DesignEvent Marketing DesignSite Selection/Contract NegotiationOn-Site Management
Event Services Required*

Overall Full Project Management (all services below)Budget Creation and ManagementSite/Venue Selection and NegotiationTheme Development/Program DevelopmentCatering/Food & Beverage ManagementDécorEntertainment ManagementSpeaker ManagementSponsor/Exhibitor ManagementRegistration/Database ManagementMarketing/PromotionOn-Site Logistics/ManagementAudio Visual and Staging CoordinationTransportation: Local/GroundCompanion ProgramsTravel Agent Liaison (Transportation: Air)Website DevelopmentScript WritingTranslation ServicesSpecial Access Requirements (i.e. Sign language interpreters)Simultaneous Interpretation
Events Details
Event Type
Other, please specify
Event Start Date

MonthDayYear
Date
Event End Date

MonthDayYear
Date
Name of the Event
Anticipated Number of Participants:
Event Location (City):
Event Venue(s) (if known):
Your Event Management Reporting Structure:
Event Background: Please provide a brief history of this event and a link to the event website (if applicable)
Are any contracts signed (i.e. Venue)

YesNo
If yes, which ones?
Are there Bedrooms required

YesNo
Approximate number of bedrooms required:
Type of Accommodations:

Single OccupancyDouble OccupancyMix of Singles/Doubles
Language Required for Event(s): i.e. for Communications/Materials

EnglishFrenchOther
Other, please specify:
Other Services Required
Should be Empty:

Submit Your RFP

RFP Details

Events Details