Project Host Expression of Interest (EOI)

Animal Interaction
Expected Conduct of Volunteers Around Animals: What conduct do you expect from volunteers when interacting with animals?
Amount of Animal Handling: How much direct handling of animals is involved? Please specify if this is daily or occasional and the nature of the interactions.
Guidelines for Animal Interaction: What specific guidelines or protocols should volunteers follow when working with or near animals to ensure their safety and the animals' well-being?
Supervision During Animal Interaction: Will there be staff or trained professionals supervising volunteers during animal interactions?

🧪 SECTION 4: Veterinary Care & Medication
Do you have an on-site treatment room?
What treatments are handled on-site?
What medications are stored? How are they secured?
Who is authorised to access/administer them?
Are volunteers ever involved in animal treatment?
If Yes → What tasks, and under what supervision?
Do you have access to a vet or clinic nearby?
How far away is the nearest vet? Name of facility?

SECTION 8:💚 Volunteer Wellbeing & Duty of Care
How does your organisation support the mental and emotional wellbeing of volunteers?
(For example: time off after animal deaths, access to a quiet space, supportive supervision, debriefs, or check-ins.)
Do you offer rest days for volunteers staying more than one week?
Describe your approach
Explain why
How do you manage workload to ensure volunteers are not overextended or exposed to burnout?
Do volunteers have access to a staff member or supervisor to talk to if they are struggling?
Who is responsible for this?
Do you have a policy for managing incidents related to mental health or emotional distress?
Upload or describe
File Upload

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Would you be willing to co-develop one with O2E?

💵 SECTION 9: Finances & Scheduling
Weekly fee requested from O2E (AUD)
Provide a breakdown of how the $weekly fee is allocated (e.g. % animal care, % food, etc.)
Upload the breakdown if you prefer

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What documents are required from O2E to process payments (e.g. invoices, attendance logs)?
Will you provide block-out periods for the year (times you’re unavailable)?
Upload or enter dates (this will be done each year)

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Will you agree to submit a 6-monthly impact report (via online form O2E provides)?

📣 SECTION 10: Marketing & Media Consent
Do you give O2E permission to use your photos, logos, and text to promote your project?
Upload up to 10 marketing images (volunteers, animals, accommodation)

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🔄 SECTION 11: Next Steps – What Happens After You Submit
📋 Step 1: Tabletop Audit
We’ll conduct an internal review of your application, measuring it against:

Our Ethical Standards
Our Wildlife Code

O2E’s requirements for transparency, safety, volunteer experience, and impact
You may be contacted by phone or email if clarification or further detail is needed.
⭐ Self-Assessment
How well do you believe your organisation currently aligns with O2E’s Ethical Standards?

(1 = Not aligned, 5 = Fully aligned)
Please provide any comments or elaboration (Optional):
🧭 Step 2: Site Visit
A site visit will be required as part of our assessment. This allows us to verify facilities, animal care practices, and the accuracy of your application.
📹 Step 3: Video Meeting
If the application progresses, we will arrange a video meeting with your team to:
- Review expectations and operating responsibilities
- Discuss fee structures and payment timelines
- Clarify logistics, communications, and volunteer support
✉️ Further Communication
If at any time you wish to clarify or expand on your responses, please contact us at:
📧 volunteer@oceans2earth.org
✅ Final Notes
No project is listed on the O2E website or promoted to volunteers until all steps are complete and a Partnership Agreement is signed.
✅ SECTION 12: Final Declaration
Any final comments or additional info?
Declaration

“I confirm all information is true and complete. I understand submission does not guarantee partnership and that Oceans 2 Earth Volunteers reserves the right to assess, request further information, or decline based on due diligence and alignment with ethical standards.”
Name of Authorised Representative

First NameLast Name
Title
Signature
Date

MonthDayYear
Date
Should be Empty:

Project Host Expression of Interest (EOI)

🧾 SECTION 1: Organisation Overview

Legal Registration Details

👥 SECTION 2: Volunteer Program Details

🐾 SECTION 3: Animal Care & Welfare

Animal Interaction

🧪 SECTION 4: Veterinary Care & Medication

🏡 SECTION 5: Accommodation

🍽️ SECTION 6: Meals & Daily Living

🛡️ SECTION 7: Health, Safety & Risk

SECTION 8:💚 Volunteer Wellbeing & Duty of Care

💵 SECTION 9: Finances & Scheduling

📣 SECTION 10: Marketing & Media Consent

🔄 SECTION 11: Next Steps – What Happens After You Submit

⭐ Self-Assessment

✅ SECTION 12: Final Declaration