About Central Exchange:
Central Exchange is a 501(c)(6) non-profit organization that works to support women and believes that all women should have the opportunity to reach their full potential. When ambitious women receive more growth opportunities, it ultimately benefits everyone and leads to a more equal world.
As a membership organization, our members and business partners are in all stages of their careers, from those just entering the workforce to those in mid-career and senior leadership roles. Many of Kansas City’s strongest and most influential women leaders began their journey of professional and personal advancement at Central Exchange with high-quality programming and opportunities to increase their professional network.
In 2020, Central Exchange partnered with the UMKC Bloch School of Management to offer Bloch School benefits for Central Exchange members. The UMKC Bloch School of Management serves as the office location for Central Exchange. It includes state-of-the-art facilities for gathering, networking, and hosting speakers and events in person, virtually, and hybrid.
Learn more at https://centralexchange.org
Position Summary
The Director of Finance reports to the Head of Central Exchange and will have the following responsibilities:
Cash Flow Management (30%)
- Oversee all aspects of cash flow for Central Exchange, including projections after each month-end. Manage Accounts Payable, including vendor entry and payments. Enter credit card receipts into the General Ledger. Manage Accounts Receivable, including monitoring the allowance for uncollectible accounts. Reconcile the Operating Cash account monthly. Process payroll bi-weekly using ADP, including 401K funding.
Month-End Close (35%)
- Ensure accurate monthly accruals for payroll, PTO, and vendor obligations, with particular attention to year-end. Enter Accounts Receivable and member dues data from MemberZone (member management system). Reconcile Balance Sheet accounts with the General Ledger, including Prepaids, Other Payable, Deferred Revenue, and Corporate Partner Investments. Prepare financial statements, including the Balance Sheet, Income Statement, and Cash Flow projections for the Finance Committee. Provide a high-level summary of financial activity to the Finance Committee during off months.
Invoicing (10%)
- Issue monthly invoices to members, including those paying electronically and those requiring physical invoices. Send statements to members with balances over 30 days past due. Manage signature event invoicing based on third-party contractor instructions. Collaborate with the team to ensure timely collections.
Insurance Management (2%)
- Coordinate with vendors to maintain appropriate insurance coverage, including cyber, general liability, umbrella, and Directors & Officers insurance. Ensure availability of Medical, Dental, and Vision insurance for employees in coordination with vendors.
Budget Preparation (7%)
- Prepare the annual budget using historical data and Finance Committee-approved assumptions. Present the budget to the Finance Committee and Board, making adjustments as needed.
Audit Coordination (6%)
- Serve as the central point of contact for auditors, managing the preparation and submission of approximately 40 documents. Respond to auditor inquiries, trace general ledger entries as part of their sampling process, and update the Finance Committee on the audit status.
Reporting and Data Analysis (10%)
- Extract data from the member database and use Excel for analysis. Identify trends, highlight areas of concern, and report findings in key areas relevant to our members.
Education, Work Experience
Education: Bachelor’s degree in Finance, Accounting, or General Business from an accredited college or university.
Work Experience: Professional experience in accounting and finance, managing budgets of over $1 Million.
Qualifications, Skills and Requirements
· Will have previously managed an operation budget of 1mm to include preparation, control, and development of a variety of reporting formats.
· Strong communication skills, both verbal and written.
· Working knowledge of budget preparation, control, and management.
· Demonstrated leadership skills and board management skills.
· Able to work a flexible schedule.
· Detailed-oriented and demonstrated ability to meet multiple concurrent deadlines, organize time and priorities, and work well as a member of a team.
· Ability to work independently, take initiative, and multi-task with attention to detail.
· Excellent computer and technology skills, including PowerPoint, Excel, Word, and other basic Microsoft Office applications.
· Strong communication and collaboration skills to effectively work with constituents, partners, board members, and team members across various projects.
· Flexible to changing environment and organizational needs.
· Innovative and forward-thinking mindset.
Statements in this description are intended to describe the general nature of the work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.
Compensation
This position is part-time, with approximately 20-25 hours per week expected. Flexibility for employee or contractor status.
Statement of Non-discrimination and Inclusion
Central Exchange firmly supports the principle and philosophy of equal opportunity for all individuals, regardless of age, race, gender, creed, national origin, disability, veteran status, or any other protected category pursuant to applicable federal, state, or local law.