ST. MARY CHAMBER OF COMMERCE PRESENTS

UNDER THE HWY 90 BRIDGE DOWNTOWN MORGAN CITY

Kick off Christmas shopping on Small Business Saturday with more than 50 vendors showcasing a variety of gift items, holiday themed items and decor! Following Mistletoe & Moss, Morgan City Main Street will be hosting the Second Annual Spirit of Morgan City Christmas Festival! To become a vendor, please contact us via Facebook messenger, email info@stmarychamber.com or follow the link to

All businesses welcome to sign up to network! Sign up in the month of July and save $10 on your booth fee!

Fees will cover the cost of event insurance, portapotties, advertising and handwashing stations.

I am submitting payment for _____# of booths.

Form, payment and signed Terms & Conditions slip must be turned in together by July 31st. 2023 to qualify for the $40.00 rate OR November 3. 2023 to participate, NO late forms will be accepted.

 

You are responsible for your own set up. Tent, tables, chairs, etc.

 

Understand that if we reach a certain number of participants, some booths may be in the center under the bridge much like Shrimp & Petroleum Festival. Vendors do not choose their location and the promoter will do their best to separate like booths and vendors.

 

Electricity will ONLY be available to food vendors that will be cooking onsite and the need must be specified when application is turned in. ABSOLUTELY NO LOUD GENERATORS WILL BE ALLOWED UNDER THE BRIDGE - there are businesses within the Parish that rent quiet generators if there is need.

 

Checks must be made payable to "St. Mary Chamber of Commerce" and must be returned with the completed vendor form and signed Terms & Conditions to Post Office Box 2606 Morgan City. La 70381. Please write "ATTN: MISTLETOE & MOSS HOLIDAY MARKET" on the envelope.

 

The Exhibitor (yourself) hereby executes and agrees to this agreement for exhibit space which includes all information and provisions provided to you. Upon confirmation and acceptance by the Promoter (St. Mary Chamber of Commerce), the undersigned agrees to be bound by all Terms and Conditions contained herein.

 

If Promoter must cancel market for any reason, refunds shall be given. If Exhibitor pays registration fee and will not be able to attend, no refund shall be given. Understand that this market is rain or shine as it will be located under the HWY 90 Bridge. BUT as the promote. St. Mary Chamber of Commerce does have the right to reschedule the market IF conditions are forecasted to be extremely non-favorable IE: High percentage of rain and strong winds.

In the event of rescheduling you will be contact via phone at the contact number provided as well as by e-mail. All other correspondence will be through e-mail so please be sure to check your email!

 

1. SPACE RENTAL AGREEMENT AND PAYMENT

 

Registration Fee of $40.00 July 5 July 31 for the Christmas in July Sign-Up Event After July 31st, the rate increases to $50.00 per 10x10 booth. This fee will go toward advertising, event insurance, port-a-potties and handwashing stations.

 

2.SPACE ASSIGNEMENT Booth space will be assigned by the Promoter one week prior to the Market. Be sure tocheck your e-mail leading up to the market as any updates will be sent that way. Booth assignments will be made with effort to be fair to all exhibitors. Exhibitor understands that competitive exhibitors may be in close proximity to one another, but we will do our best to separate like vendors as much as possible. The Promoter reserves the right to adjust the area map prior to event based on need. Numbers will be given to coordinated with a map that will be created for the area. Numbers will be chalked onto the concrete the one to two days prior to the Market so spaces will be easy to locate the morning of.

 

3.SPACE RESTRICTIONS Approximately 10x10 for each booth space. Promoter ensures there is space between each booth and vendors are allowed to slightly overflow their area. Be mindful and do not encroach on neighboring vendors' space.

 

4. SHOW HOURS, SET UP & TEAR DOWN

A. SET UP: Exhibitors can being set up on Saturday. November 25, 2023 at 9:00 AM.

B. Food Truck Vendors MUST set up at 8:00 AM no later.

C. SHOW HOURS: The show will open at 11:00 AM and end at 4:00 PM. All displays and exhibits must be attended by at least one representative at all times.

D. TEAR DOWN: Exhibitors shall have until 6:00 PM to remove any and all displays and make sure area is clean. Any remaining debris/set-up left in your space will result in a $50.00 fine.

 

5. PRODUCTS Products and information must be legal, safe and appropriate for all ages. Promoter reserves the right to disqualify and remove exhibitors, products or materials showing or distributing products or information at their sole discretion. Promoter will not be liable for loss of profit, loss of sales, or damage caused by expulsion.

6. FOOD & BEVERAGES Food products are allowed to be sold. Seller must be able to list all ingredients to customers in case of allergies. Signs containing this information are always a good idea. NO ALCOHOL is ALLOWED TO BE SOLD OR DISTRIBUTED.

 

7. TAXES & SALES Direct sales of products, goods and services is the purpose of this event. Exhibitors are responsible for collecting sales tax at the current rate and remitting payment to the State and Parish tax offices. Forms will be given to vendors directly from the St. Mary Parish Tax Office the morning of the Market. Give-aways are welcome. Raffles are not as they are a form of gambling and require a permit through the State. Apropriate sales tactics. In the case of indecent or unacceptable behavior of any kind by an exhibitor, the Promoter reserves the right, at their sole discretion to disqualify such exhibitor and remove them from the premises. Promoter will not be liable for any loss of profit, loss of sales, or damage caused by such an expulsion.

 

8. PUBLIC SAFETY Exhibitor will comply with local and State laws, ordinances and regulations.

 

9. INSURANCE AND LIABILITY It is expressly understood and agreed by the Exhibitor that it will make no claim of any kind against the Promoter or Event Management for any loss, damage, theft or destruction of goods or exhibit; nor for any injury that may occur to himself or his employees while in the exhibition place, nor for any damage of any nature, or character whatsoever, and without limiting the foregoing, including any damage to his business by reason of the failure to provide space for an exhibit or removal of the exhibit; or for any action Event Management in relation to the exhibitor. The Exhibitor shall be solely responsible for his own agents and employees, and to all third persons, including invitees and the public for all claims, liabilities, actions, costs, damages and expenses arising out of relating to the custody, possession, operation, maintenance, or control of said space or exhibit, for negligence or otherwise relating thereto. To the fullest extent permitted by law, Exhibitor shall indemnify. defend (at Exhibitor's sole expense, including all attorneys' fees and costs of litigation) and hold harmless Promoter and Event Management, their insurers, joint ventures, representatives, members, designers, officers, directors, shareholders, employees, agents, successors, and assigns (Indemnified Parties), form against any and all claims for bodily injury or death, damage to property. demands, damages, actions, causes of actions, suits, losses, judgments, obligations, and any liability, costs and expenses (including but not limited to investigative and repair costs, attorneys' fees and costs, and consultants' fees and costs ("Claims") which arise or are in any way connected with the used of exhibition, including but not limited to Claims asserted by Exhibitors employees and subcontractors. These indemnify and defense obligations shall apply to any acts or omissions including those arising from strict premises liability and/or the sole contributory, comparative, simple, gross, active or passive negligence of Promoter and Event Management, their employees and/or agents.

 

*Be sure to keep the above portion for details on times for set-up and the market day.

 

_________________________(EXHIBITOR) understand that by signing and retuning this slip to St. Mary Chamber of Commerce (PROMOTER) I am stating that I have received and read the terms and conditions for the Mistletoe & Moss Holiday Market event and that I agree to these terms and conditions set forth from Promoter, St. Mary Chamber of Commerce, and understand that this slip must be returned with the Exhibitor (vendor) registration form and registration fee in order to participate in the Mistletoe & Moss Holiday Market event taking place on Saturday, November 25, 2023.