Authorization for Release of Health Information Pursuant to HIPAA

Authorization for Release of Health Information Pursuant to HIPAA

This form has been approved by the New York State Department of Health
Instructions for the Use of the HIPAA-compliant Authorization Form to Release Health Information Needed for Litigation

This form is the product of a collaborative process between the New York State Office of Court Administration, representatives of the medical provider community in New York, and the bench and bar, designed to produce a standard official form that complies with the privacy requirements of the federal Health Insurance Portability and Accountability Act (“HIPAA”) and its implementing regulations, to be used to authorize the release of health information needed for litigation in New York State courts. It can, however, be used more broadly than this and be used before litigation has been commenced, or whenever counsel would find it useful.

The goal was to produce a standard HIPAA-compliant official form to obviate the current disputes which often take place as to whether health information requests made in the course of litigation meet the requirements of the HIPAA Privacy Rule. It should be noted, though, that the form is optional. This form may be filled out on line and downloaded to be signed by hand, or downloaded and filled out entirely on paper.

When filing out Item 11, which requests the date or event when the authorization will expire, the person filling out the form may designate an event such as “at the conclusion of my court case” or provide a specific date amount of time, such as “3 years from this date”.

If a patient seeks to authorize the release of his or her entire medical record, but only from a certain date, the first two boxes in section 9(a) should both be checked, and the relevant date inserted on the first line containing the first box.

Authorization for Release of Health Information Pursuant to HIPAA

This form has been approved by the New York State Department of Health
Patient Name*
Date of Birth*

MonthDayYear
Date
Social Security Number*
Patient Address*
I, or my authorized representative, request that health information regarding my care and treatment be released as set forth on this form: In accordance with New York State Law and the Privacy Rule of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), I understand that:

1. This authorization may include disclosure of information relating to ALCOHOL and DRUG ABUSE, MENTAL HEALTH TREATMENT, except psychotherapy notes, and CONFIDENTIAL HIV* RELATED INFORMATION only if I place my initials on the appropriate line in Item 9(a In the event the health information described below includes any of these types of information, and I initial the line on the box in Item 9(a), I specifically authorize release of such information to the person(s) indicated in Item 8.

2. If I am authorizing the release of HIV-related, alcohol or drug treatment, or mental health treatment information, the recipient is prohibited from redisclosing such information without my authorization unless permitted to do so under federal or state law. I understand that I have the right to request a list of people who may receive or use my HIV-related information without authorization. If I experience discrimination because of the release or disclosure of HIV-related information, I may contact the New York State Division of Human Rights at (212) 480-2493 or the New York City Commission of Human Rights at (212) 306-7450. These agencies are responsible for protecting my rights.

3. I have the right to revoke this authorization at any time by writing to the health care provider listed below. I understand that I may revoke this authorization except to the extent that action has already been taken based on this authorization.

4. I understand that signing this authorization is voluntary. My treatment, payment, enrollment in a health plan, or eligibility for benefits will not be conditioned upon my authorization of this disclosure.

5. Information disclosed under this authorization might be redisclosed by the recipient (except as noted above in Item 2), and this redisclosure may no longer be protected by federal or state law.

6. THIS AUTHORIZATION DOES NOT AUTHORIZE YOU TO DISCUSS MY HEALTH INFORMATION OR MEDICAL CARE WITH ANYONE OTHER THAN THE ATTORNEY OR GOVERNMENTAL AGENCY SPECIFIED IN ITEM 9 (b).
Name and address of health provider or entity to release this information*
Cold Spring Hills Center for Nursing and Rehab, 378 Syosset Woodbury Road, Woodbury NY 11797, Fax: 516-622-7867
Name and address of person(s) or category of person to whom this information will be sent*
Specific information to be released:*

Medical record (insert dates below)Entire Medical Record, including patient histories, office notes (except psychotherapy notes), test results, radiology studies, films, referrals, consults, billing records, insurance records, and records sent to you by other health care providers.Other
From when*

MonthDayYear
Date
To when*

MonthDayYear
Date
Initial below if you would like to include Alcohol/Drug Treatment?

Clear
Initial below if you would like to include Mental Health Information

Clear
Initial below if you would like to include HIV-Related Information

Clear
* Human Immunodeficiency Virus that causes AIDS. The New York State Public Health Law protects information which reasonably could identify someone as having HIV symptoms or infection and information regarding a person’s contacts.
Would you like your health information to be discussed with someone?*

YesNo
Initials*

Clear
I authorize*
(Name of individual health care provider)
to discuss my health information with my attorney, or a governmental agency, listed here*
Attorney/Firm Name or Governmental Agency Name
10. Reason for release of information*

At request of individualOther
11. Date or event on which this authorization will expire*
You must specify some period of time or event this authorization expires. If no date or event are provided, this form will be invalid and a new submission will be required.
Who is completing this form?*

The patientSomeone other than the patient
12. If not the patient, name of person signing form*
13. Authority to sign on behalf of patient*

All items on this form have been completed and my questions about this form have been answered. In addition, I have been provided a copy of the form.
Signature of patient or representative authorized by law*

Clear
Today's Date*

MonthDayYear
Date

General Information
The New York State Department of Health form is ready to submit. However, we would like to review a few quick things:

Upon submission of this form, the facility will work diligently to organize and provide the requested documents in a timely manner and as governed by the regulation. There are two methods of receiving the information: (1) electronic copy or (2) paper copy. Both have cost associated with it as approved by regulation.

Electonric Costs

Time (billed by 15 minute increments): $40 / hour

Flash Drive: $10 (up to 500GB)

Paper Costs

Printing: $0.75 per piece of paper

Mailing: Varies based on weight. Most mailings are $9.65 for a standard padded envelope.

If you have any questions, please reach out to our Health Information Management Department at 516-921-3900
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Authorization for Release of Health Information Pursuant to HIPAA

Authorization for Release of Health Information Pursuant to HIPAA

General Information