CVS Event Approval Form

CVS Event Proposal Process

This form is for leaders to start the process of operating a District Event. This process must be followed for all events being operated under the Cole Valley South charity.
For more information on how we manage your data please see our Data Protection Policy.

As part of this submission, you must submit a proposed event budget. At the end of this form, there will be a function to enable to you to submit your budget. Please download the template using the link below, complete the proposed budget and then upload at the end of this form.

CVS Event Finance Admin Pack Template
Your Name (Requester)

First NameLast Name
Your Email Address (Requester)
example@example.com

Core Event Details

Below is the space for you to provide the essential information for your event.
Name of Event
Proposed Start Date for Event

DayMonthYear
Date
Hour MinutesAM/PM Option
Proposed End Date for Event

DayMonthYear
Date
Hour MinutesAM/PM Option
Proposed Event Location

Street Address

Street Address Line 2

City

Post Code
Type of Event
Description of Event
Section(s)

Other

Nights Away Permit Holder

As you have selected a residential as your event type, please provide the below details.
Type of Nights Away Event
Name of Nights Away Permit Holder

First NameLast Name
Membership Number of Nights Away Permit Holder
Name of Secondary Nights Away Permit Holder

First NameLast Name
Membership Number of Secondary Nights Away Permit Holder

Team Details

Please use the space below to detail the key members of your event team. Some members may hold multiple positions due to the nature of your event. All roles are subject to approval of the Cole Valley South Programme Team Leader.
Name of Event Lead

First NameLast Name
Name of Event Sponsor

First NameLast Name
Proposed Finance Administrator

First NameLast Name
Proposed Safety Officer

First NameLast Name
Proposed Administration Lead

First NameLast Name
Proposed First Aid Lead

First NameLast Name
Proposed Comms Lead

First NameLast Name
Proposed Catering Lead

First NameLast Name

Estimated Attendee Numbers

Please use the space below for your estimated numbers on event.
Estimated Squirrel Numbers
Estimated Beaver Numbers
Estimated Cub Numbers
Estimated Scout Numbers
Estimated Explorer Numbers
Estimated Young Leaders Numbers
Estimated Adult (Scout Member) Numbers
Estimated Adult (Non-Scout Member) Numbers
Anyone that only holds a "Non-Member Needs Disclosure" Role.

Any further information needed.

Please use the space below to provide any other key information needed.
Additional Information
Should be Empty:

CVS Event Proposal Process