Creative Communities Grants Eval Form

Your End of Project Evaluation
Thank you for completing this form. We hope to again as full a picture as possible of your project and the people who benefited from it. This form is an opportunity to reflect on your project, make note of any key takeaways and learning for your future activities, and tell us about the feedback you have received.

It is broken down into some key areas, please have the following information to hand:
- Vital Statistics
- Overall Reflection
- Young People Engagement (only shown for Young People in Festival Grant)
- Marketing
- Impact
- Budget
- Personal Evaluation
At the end of the form, we also ask for some feedback on your experience of working with us.

This may seem a long questionnaire, but only questions marked with '*' are manditory, you can also save the form, using the 'Save' button at the end of the form and complete later.
Basic Information
Your Name*

First NameLast Name
Your Email*
example@example.com
Name of the Organisation / Festival (if applicable)
Name of Project / Event*
Project Reference number (please see your contract)*
Amount Awarded by FEAST*
Project Reference number (please see your contract)*
Which of the following grant strands are you reporting for? (if you were awarded more than one grant, you will need to fill in the evaluation for each grant)*

FEAST Artys Kemeneth (Open Smaller) GrantFEAST Pastlewari (Main) GrantBomm Bras (Festivals Enhancement) Grant
When did your project start? (month-day-year)*

DayMonthYear
Date
When did your project end? (month-day-year)*

DayMonthYear
Date
Location / Geographical Area Reach of the Project / Event*
Please list names of towns and villages that this project has reached.
Total number of towns and villages that this project has reached.
Section 1: Vital Statistics

Some statistic data that will help with our report to our funders.
1.1 Was this your first FEAST funded project?*

YesNo
1.2 Which of these art forms apply to your project? (Tick up to two that are most relevant)*

Contemporary CraftDanceDesignDigitalFestivalFilm / VideoGalleriesLiteratureMusicMuseumsTheatrePublishingVisual Arts (inc. fine art photography / film)
1.3 How many artists did you work with?*
1.4 How public events took place?*

1.5 How many people participated? (took part in a creative activity)*
1.5a If you have held this event in a previous year, how many people participated last time?

1.6 How many people experienced your event live? (watched or experienced a creative event)*
1.6a. If you have held this event in a previous year, how many people experienced your event live last time?

1.6c Was your previous event at the same venue(s)?*

YesMostly the same venue(s)No
1.7 Number of audience members reached through the delivery of virtual elements (eg. broadcast, online, in writing)?
1.8 If you are able to, please let us know the total marketing reach of the event? (including social media, PR, listings etc)
1.9 Volunteer Involvement
1.9 Total number of volunteers involved with my project.*
Type a question
I worked with these volunteers between Date* and Date* . The volunteers contributed a total of Number* hours to this project.
1.9a The tasks volunteers take on include:*

0/200
1.10 Has your festival added new elements or programmes (e.g. new youth programme, family events) this year?

YesNo
1.10a Please give us a bit more detail about your new elements or programmes
1.11 Please upload any completed attendees questionnaires that you may have

Max. 10MB. Acceptable files types: pdf, doc, docx, jpg, jpeg, png, gif
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1.12 Please upload your Invoice for your final payment *

Max. 10MB. Acceptable files types: pdf, doc, docx, jpg, jpeg, png, gif
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Section 2: Overall Reflection

Please use this section to tell us how your project went and the key take aways and learnings from it.
2.1 Based on your original project description, do you feel you have achieved what you set out to do/reach targets?*

YesNoExceeded original expectation
2.1a If you'd like, please use this space to tell us any further details
2.2 Were the outcomes of your project positive or negative? And is that expected? Please choose up to 2 that apply to your project / event.*

PositiveNegativeAs ExpectedUnexpected
2.2a If you'd like, please tell us more about this here and any lessons learnt
2.3 Do you expect your project to bring any long term benefits to the community / event participants beyond the funded project?*

YesNo
2.3a If you'd like, tell us more about this here. e.g. Will the activity continue in anyway, was this a pilot for future activities, has it helped to broaden interest or develop local skills, etc?
2.4 Did your project/event face any barriers?*

YesNo
2.4a If you'd like, tell us more about this here. e.g. any environmental, social, engagement or other economic barriers in delivering your project.
2.5 How did you promote sustainable and low carbon ways of working through your project?

Reduce travel emission for delivering the projectUse recycled materialUse locally sourced material / cateringReducing Food WasteUse central / local venue(s) / location(s)Recycle some material used in the projectRecycle most or all material used in the projectUse greener energy sourcesEncourage attendees to reduce travel emissionAttend / provide trainings that will help planning thisOther
2.5a If you'd like, please tell us a bit more about above
2.5b What energy source do you/your organisation use day-to-day?

GasElectricitySolarWindOther
Section 4: Marketing

How was the event promoted?

	No. Of Events
16 - 18
19 - 30

4.1 How many leaflets and posters have you printed and distributed?

	0	1 - 49	50 - 99	100 - 499	500 - 999	1000+
Leaflets
Posters

4.2 Local Websites: Please indicate which ones you used and add any not on the list in the other section.

Cornwall 365Visit CornwallWhats on In CornwallCornwall Shop SmallFalmouth PacketOther
4.3 Social Media: Which channels did you use?

FacebookTwitterInstagramTikTokOther
4.4 Email: How many people on your mailing list did you send out the information to? If you didn't send out any email marketing please indicate this with a 0.
4.5 What other methods have you used to promote the festivals? (Please tick as many as applicable)*

Banners/Notice BoardsLocal NewspaperLocal RadioNational PressWord of MouthOther
4.6 If you’d like, we would like to know more about your answer above.
4.7 Please upload any media coverage / press cuttings / reports you have

Max. 10MB. Acceptable files types: pdf, doc, docx, jpg, jpeg, png, gif
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4.8 Did you measure the success of your marketing efforts?

YesNo
4.8a Please indicate how you went about this, and are there any particular marketing effort that you feel worked really well or not so well?
4.9 Overall, how do you think the marketing campaign went?

Better than expectedAs ExpectedNot as well as expectedNot sure
Section 5: Impact

We want to measure how the projects we support can bring longer term benefits to your own work and the communities across Cornwall. Please give your response to the following impact related statements, rating them from 1 -5, where 5 means strongly agree and 1 means strongly disagree.
5.1 The project / activity would not have happened without FEAST funding.

1

2

3

4

5

1 is Strongly Disagree, 5 is Strongly Agree

5.2 FEAST funded activities has helped us:

	Strongly Disagree	Disagree	Neutral	Agree	Strongly Agree
Provide Greater Enjoyment to the Audience
Appeal to Local People
Appeal to Local Young People
Appeal to Visitors
Benefit Local Businesses

5.3 FEAST funded activities has given my work / organisation:

	Strongly Disagree	Disagree	Neutral	Agree	Strongly Agree
Overall Positive Impact
Ideas for Future Development
Increased Confidence to Try New Things
A Stronger Financial Position
Greater Ability to Attract Resources (Funding, volunteers)

5.4 We would be happy to share our learnings with others.

1

2

3

4

5

1 is Strongly Disagree, 5 is Strongly Agree
5.5 The fund is important to the creative sector and communities in Cornwall & Isles of Scilly.

1

2

3

4

5

1 is Strongly Disagree, 5 is Strongly Agree
5.6 Any comments from your audience and visitors that you would like to share with us?
Section 6: Your Final Budget

6.1 Please provide your final budget breakdown that shows how your estimated costs compared with your actual costs:*

	Activity / Description	Estimated cost that was in your original budget	Actual Cost
Item 1
Item 2
Item 3
Item 4
Item 5
Item 6

6.1a Total Estimated Cost*
6.1b Total Actual Cost*
6.1a Total Estimated Cost*
6.1b Total Actual Cost*
6.2 If there has been any major (above 10%) changes to your estimated vs actual budgeted costs please give the details below.
6.1a Total Estimated Cost
6.1b Total Actual Cost
Section 7: Personal Evaluation

If you have carried out or commissioned an independent evaluation of your project / event we would like to see this. Please upload it in the option below. We would also like to see photographs of your event in JPEG format so that we can showcase your project to the FEAST community.
7.1 If you have one, please upload your independent evaluation of the project / event.

Max. 10MB. Acceptable files types: pdf, doc, docx, jpg, jpeg, png, gif
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7.2 Please upload any photos or videos from your project / event. Please only send images that you have permission to use and share, and which you are happy for us to use across platforms.

Please indicate in the file names how you'd like them to be credited. Max. 10MB. Acceptable files types: pdf, doc, docx, jpg, jpeg, png, gif
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Section 8: Feedback

We welcome any feedback and comments on how you have found the application process and working with FEAST.
8.1 We’d love to know how happy you have been with the support you have received from FEAST / Creative Kernow (lowest 1 star, highest 5 star)*
8.2 Any further comments?
I can confirm the information above is correct to my best knowledge. Signature:*

Clear
Should be Empty:

	This Year	Previous Year
16 - 18
19 - 30

	This Year	Previous Year
16 - 18
19 - 30

Your End of Project Evaluation

Basic Information

Section 1: Vital Statistics

Section 2: Overall Reflection

Section 4: Marketing

Section 5: Impact

Section 6: Your Final Budget

Section 7: Personal Evaluation

Section 8: Feedback