Crossroads Church Events and Space Request 2026

Please complete this form for any non-wedding event or meeting that you wish to use Crossroads spaces and resources.

If you are wanting to schedule a wedding, please visit this Wedding Event Venue Request Link to submit a request.

Please note that completion of this form is NOT a confirmation that the event has been scheduled.

What type of Submission is this?

Describe the changes or updates you are requesting.

Once you have described the changes you are requesting above, please make the changes to the pre-filled form data below on any fields that need to be updated from the original submission data and click submit so that our teams can review your updated request for approval.

Primary Contact Name

First NameLast Name

Primary Contact Email Address

example@example.com

Primary Contact Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

What's your status?

Help us know who is planning the event and which next steps are needed to review and process your request.

Please note that completion of this form is NOT a confirmation that the event has been scheduled.

While any event may be subject to last minute details and adjustments, this form is designed to help you think through the process in a way that will help our teams best support the success of your event.

Once your request has been approved by the Lead Team and confirmed on the Facilities Schedule, you will receive an approval/confirmation. You will also receive additional communication to request additional support for Kids Grow, Communications, and Production as applicable to your event request.

Backup Contact Name

First NameLast Name

Backup Contact Email Address

example@example.com

Backup Contact Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Event or Meeting Name

Please do not use special characters such as ? & # ! in your event name

Event or Meeting Description

Tell us more about what you're planning.

Anticpated Number in Attendance

Event Date

Date of Event or First Day of Recurring or Multi-day Event

Is this approved on the Master Calendar? If this event was NOT on the Master Calendar or was listed as TBD, please select the Lead Team Member who will need to approve this event.

Terms of Use and Space-Use Fees

When reserving a space, the hosting party is responsible for set up and resetting the room and surrounding areas to their original condition.

This includes:

Resetting the room and restrooms to their original setup
Removing all trash and personal/party items
Vacuuming the space
Returning all issued keys

Space Use Fees

A $150 space-use fee applies to the following locations:

Thomas Crossroads Worship Center
The Hangar at Thomas Crossroads
Whitewater Worship Center
Chattahoochee Hills Worship Center
Sharpsburg Studio 3

A $300 space-use fee applies to the Sharpsburg Worship Center.

Crossroads Support Teams

To ensure proper coordination, you must designate an Event Coordinator who will communicate directly with the Production and Facilities representatives regarding all event details.

If your event will need Production Team or Facilities Team support, Crossroads-approved Production and Facilities personnel serve as Independent Contractors (ICs) for member and outside events. Charges are billed directly by the IC and are separate from any space use fees assessed by Crossroads Church.

The level of Production and Facilities support required will depend on the specific needs of your event. All hours and associated IC charges must be mutually agreed upon by the IC and the Event Coordinator prior to the event.

Production Support IC rate: $50/hour
Facilities Support IC rate: $50/hour

Acceptance of terms

Outside Events Space-Use Fees

Space	Fee
SBG16 Worship Center	$100/hr
SBG16 Next Steps Room	$50/hr
SBG16 Conference Room	$50/hr
SBG16 Parking Lot	$25/day
SBG16 Amphitheater	$75/day
SBG16 Trail	$100/day
TC154 Worship Center	$75/hr
TC154 Rooms (100s and 200s)	$30/hr
TC154 The Hangar	$50/hr
TC154 Parking Lot	$25/day
TC154 Ball Fields/Volleyball Court	$50/day
TC154 Playground	$25/day

Required Crossroads Support Team

All outside events must be supported by both an approved Crossroads Production representative and a Crossroads Facilities representative. If we determine that these individuals are not available for the date requested, we will be unable to host your event.

To ensure proper coordination, you must designate an Event Coordinator who will communicate directly with the Production and Facilities representatives regarding all event details.

These Crossroads-approved Production and Facilities personnel serve as Independent Contractors (ICs). Their charges are billed directly by the IC and are separate from any fees billed by Crossroads Church.

The level of Production and Facilities support required will depend on the specific needs of your event. All hours and associated IC charges must be mutually agreed upon by the IC and the Event Coordinator prior to the event.

Production Support IC rate: $50/hour
Facilities Support IC rate: $50/hour

Acceptance of terms

When do you need to start setup for your event?

Hours Minutes Minutes

AM/PM Option

Event Start Time

Hour Minutes

AM/PM Option

Event End Time

Hour Minutes

AM/PM Option

When will you finish cleanup and resetting the space?

Hour Minutes

AM/PM Option

Is this event occurring multiple days?

How often does the event occur?

Dates may recur (based on availability) through the end of the Ministry Year in July and must be re-requested for future dates.

Event End Date

What is the last date of your event?

Additional details about the event dates and times.

Please provide any additional details that will clarify start/end times for your event dates, particularly if different dates have different times.

Which campus location?

Additional Details for Campus Pastor (WW or CH only)

Please provide some general details for the Campus Pastor such as which rooms/areas you would like for your event as well as if you will need resources like paper goods, audio visual support, etc. for the event and this will be forwarded to them so that they can connect with you to discuss your event options.

Sharpsburg HWY 16 Spaces

Sharpsburg HWY 16 Main

Sharpsburg HWY 16 Lower

Sharpsburg HWY 16 Upper

Thomas Crossroads HWY 154 Spaces

Thomas Crossroads HWY 154 Main

Thomas Crossroads HWY 154 Upper

Thomas Crossroads HWY 154 Parking Lots

Thomas Crossroads HWY 154 The Hangar & Fields

Do you need to be granted key/code access to open/close the spaces?

Which of the following resources will you need for your event?

Which paper goods are you requesting?

Which room resources are you requesting?

Which room hospitality resources are you requesting?

Which transportation resources are you requesting?

Please confirm that you do not wish to request resources.

Please provide additional details about your event setup needs. (ex. lecture/theater seating, 5 tables with 6 chairs around each table, food serving tables along the wall, etc.)

Optional Facilities Setup File Upload

Please add any setup documents or diagrams that will help our teams support your event.

Will you be requesting Communications support to promote your event?

Who is your target audience?

Example: Church members, the local community, a specific ministry, etc.

Where in the funnel does your audience fall?

What is the purpose and goal of your event? What would make it a win?

For example: Church members would learn information about your ministry or people from the community would attend or that X number of people would attend or volunteer, etc

What specifics would you like to communicate?

Provide a summary of what people will experience at your event and how this event will meet a need in their life. This will be used to help us with the event description for the website and promotions. *If childcare will be provided, please confirm with Kids Grow prior to advertising then include in description to be added to registration form, etc.

Preferred promotional start date:

We generally begin promoting one month before the date of the actual event, provided that forms are submitted on time.

Will participants need to pre-register?

Who will create this registration form?

If someone other than communications, please share registration link to communications ASAP

Would you like to discuss using social media ads for your event?

Do you need printed materials for your event?

We can provide the following materials at no additional charge to your ministry: invite cards, flyers, postcards, booklets, handouts, programs.

Other printed materials such as banners, yard signs, large posters, or volunteer badges will incur a cost to your ministry area.

If you have specific guidelines or ideas for your items (i.e., signs need to be in landscape orientation or portait orientation; or you want a specific color scheme, etc.), please let us know that!!

Please use the field below to list printed and/or promotional items for this event. Include QUANTINTIES, SIZES, and any other details about your promotional materials and publicity for your event.

*If a specific size or paper quality is required, please include as many details as possible. (For example, invite card type paper, half sheet size) If no specific details are included, Communications will choose the best paper and size for your printed material at their discrection.

Promotional materials and publicity details. Be specific in description and quantities.

Date Promotional Printed Materials Needed

Date Event Printed Materials Needed

Date

Will you need the Facilities Team to place any signs and/or banners?

Please describe the placement for your signs and/or banners.

Optional: Upload to Communications content for printed material here

Optional: Upload to Communications graphic content for the event

Will you be requesting Production support for your event?

Please provide a schedule for you event and any details that will help our team in supporting your event.

Optional Uploads to Production Team

Will you need support from Kids Grow for your event?

Kids Grow is a paid childcare environment available to support some Crossroads ministry events. If you are requesting support from Kids Grow, your request will be reviewed by our Church Administrator. Please be prepared to discuss which ministry will be funding the workers' salaries. Once this event is approved and scheduled, someone from Kids Grow will contact you for more details.

Event Start Time (send to Asana)

Event End Time (send to Asana)

Room to send to Asana