EMF - King's Grove Festival - Re-enactor & Living History Booking Form

Date

DayMonthYear

Contact Name*

First NameLast Name

Group Name or Individual Re-enactor Name*

Re-enactment Group (or Individual Re-enactor) Name

Address*

Street Address

Street Address Line 2

City/TownCounty

Postal CodeCountry

Primary E-mail*

Secondary E-mail

Mobile Phone Number*

Country CodePhone Number

Home/Wk Phone Number*

Country CodePhone Number

Website (for Re-enactment Group or Individual, if applicable)

Facebook Page (for individuals / re-enactment group, if applicable)

Instagram Name (for individuals / re-enactment group, if applicable)

Participation Information

Have you or your Group attended our Festival in the past?*

If you have attended our Festival in the past, what year or years?*

How many group members will be attending this year? (Please note that members of your group dressed in street cloths will not be allowed access to the Festival without purchasing a ticket)*

Final members numbers can be amended prior to the event weekend.

How many members of your group would like to take part in a battle, skirmish or foot tournament?*

Final numbers can be amended prior to the event weekend.

Please list the first and last name of each member of your group who will be attending the Festival. This is for security, health and safety and insurance purposes. All entrants will be checked against this list on arrival and any names not on this list will have to pay to get into the Festival or will be turned away from the camp ground (**however you can add/change names up to a week before the start of the event**).*

Where will you or your Group be staying during the Festival?*

If staying in Living History area, please provide the following information. (mark '0' in any box if not applicable)*

If staying in the Participant (modern) camping area, please provide the following information. (mark '0' in any box if not applicable)*

Does your Group want to demonstrate or perform anything in an arena or stage? If so, what?

Do you require a letter to help with transit through international customs for bows, arrows, swords and other equipment?

Group and/or Individual Editorial Information*

Please provide us with some editorial information about your group/household/society or yourself, and the historical characters you represent ,if any, so that we can put this information on the website, facebook page and social media. Also mention what colours you will be wearing, and any specific activities that you will be doing in your campsite? (Failure to provide sufficient evidence that you are a re-enactor, re-enactment group or part of one will cause this application to be rejected.)

Please upload or email (info@englandsmedfest.co.uk) a photograph(s) of your group or yourself in costume

Upload a File

LIABILITY WAIVER Confirmation *

In consideration of the acceptance of my/our application and the permission to participate as an individual or as a group at the EMF - King's Grove Festival on 29, 30 & 31 August 2026, I/we hereby state I/we have training and competence to participate in the activities that I/we have chosen at this event. I, for myself, my heirs, executors, administrators, successors, and assigns HEREBY RELEASE, WAIVE, AND FOREVER DISCHARGE England's Medieval Festival Ltd (EMF), Pippingford Estate Co Ltd., and all other associations, sanctioning bodies, event suppliers (services and equipment) and sponsoring companies, and elected and appointed officials, successors and assigns, OF AND FROM ALL claims, demands, damages, costs, expenses, actions and causes of action, whether in law or equity, in respect of death, injury, loss or damage to my person or property HOWSOEVER CAUSED, arising or to arise by reason of my participation in the said event, whether as spectator, participant, competitor, or otherwise, whether prior to, during or subsequent to the event, AND NOTWITHSTANDING that same may have been contributed to or occasioned by the negligence of the aforesaid. I FURTHER HEREBY UNDERTAKE TO HOLD AND SAFE HARMLESS AND AGREE TO INDEMIFY all of the aforesaid from and against any and all liability incurred by any or all of them arising as a result of, or in any way connected with my participation in the said event.

Participation Terms & Legal Declarations

Liability, Risk & Age Declaration

In consideration of acceptance of my/our application and permission to participate in England’s Medieval Festival (EMF) – King’s Grove, taking place at Pippingford Park on 29, 30 & 31 August 2026, including associated set-up and breakdown periods (the “Festival”), I/we acknowledge and agree as follows:

I/We understand that participation in the Festival includes inherently hazardous and high-risk activities, including but not limited to staged combat, foot fighting, skirmishes, re-enactment battles, siege demonstrations, use of blunted steel and period weapons, archery, pyrotechnics, black powder discharge, mounted cavalry and equestrian displays, construction and operation of encampments and siege equipment, public workshops, and the use of armour, tools, animals, props, and historical equipment.

I/We acknowledge that these activities involve risks of serious bodily injury, permanent disability, property damage, fire, animal-related incidents, and death. I/We voluntarily and knowingly assume all such risks, whether arising from my/our own acts or omissions, the acts of other participants, equipment failure, animal behaviour, environmental or ground conditions, fire or explosive discharge, spectator proximity, or any other foreseeable or unforeseeable cause.

I/We confirm that I/we possess the appropriate training, skill, and competence to participate safely and will comply with all Festival rules, safety protocols, and instructions.

To the fullest extent permitted by law, I/we release and discharge England’s Medieval Festival Ltd, EMF Events, EMF – Kings Grove, Pippingford Estate Co Ltd, the Estate owners, all festival organisers, contractors, suppliers, staff, volunteers, officials, sponsors, and associated parties from any claims, losses, damages, or liabilities arising out of or in connection with my/our participation in the Festival. Nothing in this agreement excludes or limits liability for death or personal injury caused by negligence or any other liability that cannot lawfully be excluded under the laws of England and Wales.

I/We agree to indemnify and hold harmless the aforementioned parties from and against any claims, liabilities, losses, damages, or costs arising from my/our acts or omissions, breach of Festival rules, damage caused by me/us or members of my/our group, or injury to third parties arising from combat, siege activities, weapons handling, pyrotechnics, black powder discharge, mounted cavalry, animal incidents, or interactive public demonstrations conducted by me/us or my/our group.

Participants under 18 years of age may attend only with written parental or legal guardian consent and may not participate in combat, siege activities, black powder discharge, pyrotechnics, mounted cavalry, or any other high-risk activity as determined by the Festival organisers.

I/We confirm that I/we have read, understood, and agree to be legally bound by the above Assumption of Risk, Liability Waiver, Indemnity, and Age Restriction terms, and that I/we have authority to agree on behalf of all members of my/our group.

INSURANCE COVERAGE Confirmation*

On behalf of myself and/or all the members of my group who will attend this year's EMF - King's Grove Festival 2026, I confirm that I/we have or will have for the entire period of time that I/we are participating at EMF - King's Grove Festival, a minimum of five million British pounds sterling, or the equivalent in my own currency, of public liability insurance cover in order to take part in the event, the siege, the battle(s), archery, or any other display/activity at the Festival.

Insurance Confirmation

I/We confirm that, on behalf of myself and all members of my/our group attending England’s Medieval Festival (EMF) – King’s Grove 2026, we hold and will maintain for the full duration of our participation a minimum of £5,000,000 (five million pounds sterling), or the equivalent in our own currency, in valid public liability insurance cover.

This insurance must remain in force for the entire period of attendance at the Festival, including associated set-up and breakdown periods, and must cover participation in all activities including, but not limited to, living history displays, demonstrations, combat, siege activities, battles, archery, workshops, and any other performances or activities undertaken as part of the Festival.

I/We confirm that I/we hold and will maintain the required minimum £5,000,000 public liability insurance for the duration of our participation and that a valid certificate has been or will be provided in accordance with the Festival requirements.

Please upload or email (info@englandsmedfest.co.uk) a valid public liability insurance certificate showing a minimum cover of £5,000,000 (or equivalent). If your certificate is not yet available at the time of application, it must be submitted no later than 30 days prior to the Festival.

Upload a File

Photography & Media Consent

I/We acknowledge and agree that England's Medieval Festival (EMF - Kings Grove), its owners and organisers, may photograph and/or record video footage of me/us and our group members, including all living history activities, displays, performances, and involvement in the Festival, including associated set-up and breakdown periods.

I/We grant England's Medieval Festival (EMF - Kings Grove), and its owners and organisers, a perpetual, worldwide, royalty-free, irrevocable licence to use, reproduce, publish, distribute, edit, adapt, and display such photographs and/or video recordings for any lawful purpose, including but not limited to advertising, marketing, promotional, archival, documentary, and commercial purposes, in any media now known or later developed, without further consent, notification, or compensation.

I/We acknowledge that any photographs or video footage taken by me/us or our group members at England's Medieval Festival (EMF - Kings Grove), including associated set-up and breakdown periods, may be used for personal, non-commercial purposes only. Any commercial photography or filming at the Festival, including associated set-up and breakdown periods, for any commercial use, licensing, sale, distribution, or external third-party promotional use of such images or footage (including social media pages, groups, or organisations), requires prior written approval from the organisers of England's Medieval Festival (EMF - Kings Grove).

I/We confirm that I/we have the authority to agree to these terms on behalf of all members of our group.

This agreement survives the conclusion of the Festival.

Agreement for Photography and Media Consent*

I/We confirm that I/we have read, understood, and agree to the 2026 EMF – King’s Grove Photography and Media Consent terms, and confirm that I/we have authority to agree on behalf of all members of our group.

Join our Festival Mailing List

Are you on our Festival emailing list?*

Have you attended before?*

If you have attended England's Medeival Festival before, in what year (s)?

How did you hear about England's Medieval Festival?*

Do you have any specific questions or require further information?

Privacy Notice
We respect your privacy. Personal data provided on this form will be used solely for Festival administration, safety, insurance verification, and event communication. Your information will not be shared with third parties without consent.

EMF - King's Grove Festival 2026 - Re-enactor & Living History Booking Form