Request for Facility Rental

Request for Facility Rental
Please note: We are currently accepting facility rental requests for events taking place through September 30, 2025. On March 1, 2025, our rental calendar opens for rental bookings taking place between October 1, 2025 and September 30, 2026.

All rental requests will be considered; however, we ask that all requests be submitted at least 120 days in advance of your desired date.

We look forward to working with you to make your event a success!

*required field
Name of Person(s) Renting Space*

First NameLast Name
Name of Individual Signing Rental Agreement*

First NameLast NameTitle
Organization*
If renting as an individual, enter "self" or "N/A"
Is the organization contracting the event a non-profit organization? If yes, note that proof of 501(c) status will be required.*

YESNO
Please upload a copy of the contracting organization's 501(c) determination letter from the IRS*

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Address of Individual or Organization Signing Rental Agreement*

Street Address

Street Address Line 2

CityState

Zip Code
Email*
example@example.com
Phone Number for Individual Signing Agreement*

Area CodePhone Number
Name of Day-of-Event Contact*

First NameLast Name
Cell Phone Number for Day-of-Event Contact*

Area CodePhone Number
Event Start Date*

MonthDayYear
Date
Event End Date*

MonthDayYear
Date
This date needs to be the same date or after {eventStart}
Are your date(s) flexible?*

YESNO
If yes, please describe alternate dates considered (e.g. specific alternate date(s), or weekdays vs weekends, or any open [day(s) of the week] between [date] and [date], etc.):*
Arrival Time at Venue*

:HourMinutesAM/PM Option
Will you need rehearsal before your event?*

YESNO
How long do you need for rehearsal?
Will you need a sound check before your event?*

YESNO
How long will you need for sound check?
Event/Performance Start Time*

:HourMinutesAM/PM Option
Will there be an intermission?*

YESNO
How long is your intermission / how many intermissions will you take?
Event/Performance End Time*

:HourMinutesAM/PM Option
Load-out of all personnel and equipment (Completed)*

:HourMinutesAM/PM Option
Please provide a brief description of your event.*
ex: concert, theatrical performance, special event, graduation, awards ceremony, corporate meeting, etc.
Will you be holding a private event or a public event?*

PrivatePublic
Will your event be contracting with a Richardson-located hotel for a room block associated with this event?*

YESNO
If yes to the above question, approximately how many room nights will your event be contracting?
If yes to the above question, please provide the name of the hotel:
Please provide a name and email address for a reference from another venue you've rented from in the past:*

First NameLast Name
Name of venue where reference is located:
Email for reference contact:*
example@example.com
Which venue are you interested in renting?*
Hill Performance Hall: Which configuration are you interested in utilizing?*

Full theater with orchestra pit seated (seats 1,608)Full theater with orchestra pit in use by musicians (seats 1,563)Full theater with orchestra pit at stage level (seats 1,563)Lower level of theater only w/pit seated (loge and mezz not seated) (seats 1,115)Lower level of theater only w/pit NOT seated (loge and mezz not seated) (seats 1,070)
Bank of America Theatre: Which configuration are you interested in utilizing?*

Full proscenium theatre with all rows seated (seats 415)Full proscenium theatre with first row removed (seats 395)Cabaret configuration with cafe tables (seats 391) - addt'l charge for config changeCabaret configuration with banquet tables (seats 335) - addt'l charge for config changeExtended stage configuration with no floor seating (seats 290) - addt'l charge for config changePageant configuration with center runway (seats 371) - addt'l charge for config changeOther
Bank of America Hall: Which configuration are you interested in utilizing?*

Seated banquet dinner/reception (seats 200)Reception w/partial table seating, partial open floor (cap: 250)Classroom-style, seated at tables facing front (cap: 250)Theater-style with rows of chairs, no tables (cap: 300)Other
How many people do you expect to attend your event?*
How many performers will you have backstage and/or in dressing rooms (approx)?*
Do you need access to dressing rooms? If so, please describe:
e.g.: for performers to get into and out of hair, make-up, costumes; for production office; for artist hospitality; need room(s) for male and female performers, etc.
Security is a very high priority at the Eisemann Center. How many backstage personnel (staff and/or volunteers), not including show labor provided by the Eisemann Center, will need backstage access?*
Will you need tables and chairs for your event?*

YesNo
Number of tables:*
Number of chairs:*
Please enter "I agree" to acknowledge that you understand and agree that all food and beverage service must be contracted through one of the Eisemann Center's approved caterers and any alcohol must be procured through our exclusive alcohol provider, Aspen Concessions. "I agree"*
Will you be serving food or alcohol at your event either to attendees or for backstage personnel/artists?*

YesNo
Please enter "I agree" to acknowledge that you understand and agree that the Eisemann Center ticket office is the exclusive ticket seller for all events taking place at the Eisemann Center, and all ticketed events must be ticketed through the Eisemann Center's ticket office and ticketing system. "I agree"*
All public events and events expected to occupy more than 50% of capacity held in the Hill Performance Hall and Bank of America Theatre must be ticketed, even if there is no charge for tickets. The Eisemann Center prefers reserved seating configuration, in these cases. Will your event be ticketed for an admission price per ticket?*

YesNo
What is/are your estimated ticket price(s)?
Please upload a copy of the contracting organization's most recent W-9 so that we can disburse your ticket revenue to you following your event.*

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Will you need audio/visual and/or specialized stage equipment for your event?*

YesNo
AUDIO (select each item needed).*

MicrophonePA system (for music)Monitor(s)CueingOther
LIGHTING (select each item needed).*

House Light PlotSpotlight(s)GroundrowCueingOther
VIDEO/MEDIA (select each item needed).*

ProjectorScreen(s)IMAGConfidence MonitorCueingOther
STAGE EQUIPMENT (select each item needed).*

Orchestra ShellMarley Dance flooringBackdrop(s) hung (provided by client)CycloramaAustrian drapeQuick-change booth(s)PianoSpecial effects (smoke, haze, or snow)Riser(s)Other
RIGGING?*

YESNO
If yes, please describe:
Please upload your technical rider here (a sample technical rider and guideline for creating one can be found on our website at https://www.eisemanncenter.com/rental-information):

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Please provide any additional details necessary to help us provide an accurate estimate for your event.
What is your estimated budget for this facility rental?*
The Eisemann Center has established a Code of Conduct for all facility users, artists, staff and contractors. This Code of Conduct can be found on our website at https://www.eisemanncenter.com/rental-information. Please affirm that you will ensure compliance throughout your entourage with our Code of Conduct and subsequent staff instructions.*
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