Thank you for your interest in participating in Orchids in October 2026 at Fairchild Tropical Botanic Garden.

The event is scheduled for Saturday, October 10 and Sunday, October 11, 2026, with guest hours from 10:00 AM to 5:00 PM each day.

Vendor load-in is currently planned for Friday, October 9, 2026.

Vendor payment is due by September 25, 2026.

No refunds will be issued for cancellations received after October 2, 2026.

Please note that submission of this form does not guarantee vendor acceptance, booth placement, or participation. Vendor participation is not confirmed until Fairchild has reviewed and approved the application, received all required documents, and confirmed payment.

Fairchild will place Vendors within the Lakeside Marquee Tent area first, and then expand the Vendor footprint beyond the Marquee Tent, if needed. Vendors placed outside the Marquee Tent will be placed won the lawn with a Fairchild provided tent, based on final layout & availability. 

Vendors are responsible for providing linen, extension cords, product display materials, signage, overhead hanging materials, and any specialty setup items needed for their display.

Vendors may also bring additional display items such as racks, display tables, shelving, or similar materials, as long as everything fits within the assigned booth area and follows Fairchild Vendor guidelines. 

A Certificate of Insurance (COI) must be submitted no later than Tuesday, October 6, 2026. Failure to provide the required COI by the deadline may delay vendor setup approval.

The COI must include the required certificate holder / additional insured information as provided by Fairchild:

Fairchild Tropical Botanic Garden
10901 Old Cutler Road
Coral Gables, FL 33156

Epic Entertainment Group, LLC
7633 Somerset Boulevard
Paramount, CA 90723

Miami-Dade County
111 N.W. 1st Street, Suite 1300
Miami, FL 33128

Submission of this form does not guarantee acceptance, placement, or participation in Orchids in October 2026. Vendor participation is not confirmed until Fairchild has reviewed and approved the application, received all required documents, and confirmed payment.

By submitting this application, I acknowledge and agree that:

• Fairchild will provide assigned vendor space.
• Fairchild will provide tables and chairs based on final event layout and availability.
• Vendors assigned outside may receive a Fairchild-provided tent, subject to final layout, availability, and Fairchild placement decisions.
• Vendors are responsible for providing their own linen, extension cords, display materials, signage, overhead hanging materials, and any specialty setup items needed for their booth.
• All vendors must follow Fairchild’s load-in and load-out instructions.
  Vendors may not use space outside of their assigned area without prior Fairchild approval.
• Fairchild does not guarantee special placement requests.
• Payment is due by September 25, 2026.
• No refunds will be given for cancellations after October 2, 2026.
• Submission of this application does not guarantee acceptance or placement.
• Participation is not confirmed until Fairchild approval, required documents, and payment are complete.
• I agree to comply with all Fairchild event rules, operational instructions, and on-site requirements.

I agree to indemnify and hold Fairchild Tropical Botanic Garden harmless from any and all claims, liability, losses and causes of action that may arise out of this agreement. The exhibitor shall pay all claims and losses of any nature whatever in connection therewith and defend all suits in the name of Fairchild Tropical Botanic Garden when applicable and shall pay all costs and judgments which may issue thereon.