Exhibitor and Sponsor Reservation Form - Safety Forum 2025

Exhibitor & Sponsorship

Reservation Form

Event Date: June 5 - 6, 2025

Venue: EUROCONTROL Headquarters, Rue de la Fusée 96, Brussels 1130, Belgium

If you have any questions or run into any issues with this form, please contact Eleanor Campbell at campbell@flightsafety.org.

Exhibitor & Sponsor Benefits

EXHIBITOR DETAILS
FEE: $2,500.00 USD | Premium location: + $300

Benefits
- One (1) complimentary registration per exhibit space
- Lunch and networking breaks held in the exhibit hall
- Company listing on the conference website, mobile app, and in select social media and email communications
- Option to purchase up to two additional registrations for a discounted rate of $50 each
- Logo and company information in the event mobile app directory
- As an exhibitor, you will have access to all general session programming
- Pre-conference attendee roster. (In compliance with the PDPA Personal Data Protection Act)
What's Included in Your Package
- 7' wide X 6' deep exhibit space | Premium: 10' wide x 6' deep exhibit space
- 6’ high blue back panel (no side panels)
- 43" Monitor
- 1 - 4' x 2.5' high top white table
- 2 - Tall barstool chairs
- Electric outlet
❗Note: this is table only space. Please do not bring backdrops that extend past 7' wide.

GENERAL SESSION SPONSOR PACKAGE DETAILS
FEE: $1,500 USD per day

If you are exhibiting, you can add on this sponsor package for $750 USD!

As the main focus of the conference, general sessions are a great opportunity to showcase your brand on Thursday or Friday.
- Linked logo on the Safety Forum website as a sponsor
- Linked logo in select pre/during/post-event marketing and social communications
- Company listing on the conference website and mobile app
- Company ad in the mobile app.
- 90-second promo video to appear at a select time during your sponsored day and on Flight Safety Foundation social media channels.
- Logo slide at the beginning and end of each day recognizing your sponsorship.
- Logo on table signage in the food and beverage area.
- Logo on main event signage at the Forum entrance.

Exhibiting OR Sponsoring Company Information

The name of the company as it should appear in marketing and on your booth signage.
Company Name*
Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Company Website*

Your Information

Name of the person completing this form - main point of contact for questions.
Company Name

Same as the exhibiting/sponsoring companyDifferent Company Name
Company Name
If different from the exhibiting company.
First Name*
Last Name*
Email*
example@example.com
Phone Number*

Country CodeArea CodePhone Number
Job Title*

Person who will be at the exhibit booth.

This registration is complimentary, and the registrant is welcome to attend all general sessions and event activities.
If you are not exhibiting, please proceed to the next page.
I'm not exhibiting...

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First Booth Attendee
Booth Attendee Name*

First NameLast Name
Booth Attendee Email*
example@example.com
Booth Attendee Mobile Phone Number*

Country CodeArea CodePhone Number
Booth Attendee Job Title*

Second Booth Attendee/Registration
This registration is offered at a discounted rate of $50.00.

Add additional registration from the bottom of the product list to complete your order.
2nd Booth Attendee/Registrant Name

First NameLast Name
Email
example@example.com
Phone Number

Country CodeArea CodePhone Number
Job Title

Third Booth Attendee/Registration
This registration is offered at a discounted rate of $50.00.

Add additional registration from the bottom of the product list to complete your order.
3rd Booth Attendee/Registrant Name

First NameLast Name
Email
example@example.com
Phone Number

Country CodeArea CodePhone Number
Job Title

Your Company Marketing Contact

We will reach out to this person for your company logo and any marketing related information needed.
Marketing Contact Name*

Same as the main point of contactDifferent contact information
Marketing First Name*
Marketing Last Name*
Email*
example@example.com
Phone Number*

Country CodeArea CodePhone Number

Terms & Conditions
Please verify that you are human*
Type in your name to confirm:*
Questions: events@flightsafety.org

Flight Safety Foundation | 1920 Ballenger Ave., 4th Fl., Alexandria, VA 22314-2058 USA
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