This Hall/Facility Hire Licence Agreement is provided by
Girl Guides Association (New South Wales) t/as Girl Guides NSW, ACT & NT ("the Licensor"), PO Box 950, Strawberry Hills NSW 2012 (ABN 21 366 241 150)
If you have any queries regarding the Terms & Conditions of this Licence please contact Property Administration via email propertyadmin@girlguides-nswactnt.org.au or telephone 02 8396 5200
Throughout this Licence the Hall/Facility Hirer will be referred to as "the Licensee"
You will need the following to complete this form:
COMPLIANCE CHANGES AFFECTING ALL HALL HIRE IN 2023:
The Licensor advises all Licensees from 1 Jan 2023 we are required to charge and report GST on all Hall Hire of these facilities. We thank you for your understanding as we implement this change to our financial obligations.
LICENCE VALIDITY:
All Licences are valid ONLY during the Calendar Year stipulated in the Licence and automatically expire at midnight on 31 December of that year. A new Licence is required for any period beyond 12 months. All Licences beyond a period of 3 months regular hire require the approval of the Property Administration Team of the Licensor.
Please Note: A copy of the appropriate Terms & Conditions of the type of Licence will be sent to both the Facility Manager and potential Licensee with this form when completed.
In the following pages you will complete a Hall/Facility Hire Licence. There will be areas of this licence that will need to be completed and submitted by the Licensee (Hall/Facility Hirer) to ensure acceptance of the security bond, deposit, fees & charges associated with the chosen Facility, and in some cases a Certificate of Currency for Public Liability Insurance purposes. Please be advised this information is required for legislative, financial & governance compliance for all Licences.
The Licensor
makes available for license
Hall/Facility Location - {HallFacilityLocation}
Contact - {FacilityManagerName} (the 'Facility Manager')
Contact Number - {FacilityManagerMobile}
Email - {FacilityManagerEmail}
AND
the Licensee
{LicenseeHirerName}
{LicenseeHirerBillingAddress}
Contact Number - {LicenseeHirerMobile}
Email/s - {LicenseeHirerEmail} {LicenseeHirerBillingEmail}
The Licensee will pay the following charges according to the schedule below and at least 14 days prior to the first Day, Date & Time of Hire or Commencement Date:
{LicenseeHirerBusinessName} (ABN {LicenseeHirerBusinessABN})
Nearly there! All you need to do now is submit this Request for a Licence to the Licensee for their documentation and signature.
This does not constitute approval of the Licence, only authorisation to proceed to review for approval based on the completed documents by the potential Licensee. If the Licence period is over 3 months/a School Term the Licensee's approval will automatically go to GG Property Team for approval also.
Upon acceptance of approval by GG Property Team and/OR the Facility Manager the Licence will be considered approved and the Invoice Process will be undertaken by NSRBookkeeping@girlguides-nswactnt.org.au
If you have any questions about this process please contact NSRFinance@girlguides-nswactnt.org.au
Thank you for all your assistance and efforts in securing this valuable contribution to funds for Girl Guides NSW, ACT & NT as we empower future generations!