Notification of Incoming Funds: Events-Fees-Deposits (GG

Notification of Incoming Funds: Event-Fees-Deposits

Girl Guides Association (NSW) t/as Girl Guides NSW, ACT & NT ABN 21 366 241 150
Central West Region (CWR) - Incoming Income
District/Facility*
Note: Districts are listing alphabetically, including 'east', 'west', etc...
Type of Incoming Revenue*
Please select the main source of this revenue. NOTE: 'Multi-District' events are organised allowing attendees from various districts within the NS Region, but not organised by Regional Office (usually organised by 1 or more Districts). Regional-State Activities, Day Trips or Camps coordinated by Region/Guide House will not see income into the District Bank Accounts, however if you have costs associated with these activities (such as Leader-Volunteer costs for attendance to process for payment or reimbursement please send these in via the 'Expense Claim' or 'Unpaid Invoice for Payment' forms.
Name (of person notifying)*

First NameLast Name
Role*
Your role within the district. If a Leader - please specify Unit.
Email*
Please provide email for any additional queries. Please use your DISTRICT MANAGER EMAIL ADDRESS if you are the DM.
Mobile/Contact Ph*
Please provide the best contact number for any queries

Details of District Activities, Trips & Camps
Name of Event/Activity*
Please provide name of event. Type "N/A" if not applicable.
Date/s of Event/Activity*
Please provide Day, Date, Month and Year, e.g. "Tues 7 June 22" or "Fri 3 June 22 to Tues 7 June 22". Type "N/A" if not applicable.
Venue for Event/Activity*
Please provide Location/Venue. Type "N/A" if not applicable.
Start Date of Collections*

DayMonthYear
Pick today's date if collection of revenue is commencing immediately or has already occurred
Final Date for Payment

DayMonthYear
If there is a final date for payment to attend/pay please select

What is TOTAL Cost, and where is Income to be allocated for each Attendee?*

	Income Account	Amount per Attendee (as $0.00)
Allocation A
Allocation B
Allocation C
TOTAL Per Attendee (select TOTAL)

Are there ANY DISCOUNTS for various Units/Attendees? Please explain (if applic):*
e.g. Leaders Children at 20% discount, and name them. This field is mandatory - Please type N/A if not applicable.
Select ALL the Units Invited to Attend this Event/Activity*

a. Pre Junior Guides (5-7yrs)b. Junior Guides (7-10yrs)c. Guides (10-14yrs)d. Senior Guides (14-17yrs)
How is the Income & Costs to be allocated (including any Profits)*

All income & costs to a single Unit (specify unit below, if more than one unit invited)Income to Attendee Unit & costs split evenly across Units by % of Unit AttendeesIncome & costs split evenly across Units invitedAll income & costs to be allocated to Support GroupOther Split (please specify details below)
Additional Information on Allocation of Incoming Income & Costs*
This field is mandatory - Please type N/A if not applicable.

Details of Deposits for Fundraising, Hall Hire & Merchandise
Incoming Funds to be Allocated to*

General District/Unit FundraisingJamboree/State Event FundraisingHall Hire (and Hall Hire Bond where required)Uniforms, Handbooks & Other Merchandise or Sales
Expected Date of Deposit/s*
Please provide Day, Date, Month and Year, e.g. "Tues 7 June 22" or "Fri 3 June 22 to Tues 7 June 22".
Incoming Cycle*

Single Deposit to BankMultiple Deposits by Multiple Members
Single Deposit Amount*
Total of Single Deposit
Amount of per Item OR per Member*
Please be specific e.g. "New Sash $17 per Member", "$40 per Handbook Pack & $10 per Badge"
Have you advised Members to use a Reference on their Deposit? If so, what?*
e.g. "139c-Smith-Sash"
Any Additional Information regarding this/these Deposits?*
This field is mandatory - please type N/A if not applicable.

Membership Unit and/or Support Group Fees Update
Membership Unit and/or Support Group Fees Incoming*

Have been issued by the District (not Finance) in Process of TransitionSame as previous cycle, but will be the first issued by Finance Transition TeamSame as previous issued by Finance Team; Approval to Send Next PeriodAdvising of new Unit and/or Support Group rates for existing Transitioned District
Youth Invoicing Cycle, by*

TermSemesterAnnual

Fee Allocations Per Youth Member (for Cycle Selected Above)*

Are there ANY DISCOUNTS for Youth Members? Please explain (if applic):*
e.g. "Leaders Children at 20% discount", "No support fee for Leaders Children" and name the children. If no discounts type "N/A". This field is mandatory - please type N/A or Nil if not applicable.
What is the next cycle to be received (incoming) or invoiced by finance?*
Be specific: "Issue Term 3, 2022, at this new rate." / "The incoming revenue is for Semester 2, 2022"

Other Incoming Funds
Expected Date of Deposit/s*
Please provide Day, Date, Month and Year, e.g. "Tues 7 June 22" or "Fri 3 June 22 to Tues 7 June 22".
Incoming Cycle*

Single Deposit to BankMultiple Deposits by Multiple Members
Deposit Amount/s*
TOTAL deposit if a SINGLE deposit, Amount PER deposit for Multiple.
Please provide as much information at possible regarding the incoming income and how you wish it to be allocated.*
Be specific, we may need to contact you for additional information.

Supporting Information & Submit Form
If applicable, please upload any supporting documents, agreements, receipts or invoices.

Multiple files up to 10MB for can be uploaded in pdf, jpg, jpeg, png, or gif formats.
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Notification of Incoming Funds: Event-Fees-Deposits