Transition Information Form (GG

Transition Information Form

Girl Guides NSW, ACT & NT | ABN 21 366 241 150
We're here to help you with administration and finances so that you can get back to the work of changing the world, one Girl Guide at a time.

Remember - your accounts are STILL yours, and yours to use, direct and budget. We're simply doing the leg work so we need access to do that.

You will receive monthly reports, but don't forget you can ask anytime for information on your account balance, who's paid and who hasn't, followup on events and request other information. Just email your Region team on NPCRFinance@girlguides-nswactnt.org.au for help, and NPCRBookkeeping@girlguides-nswactnt.org.au during and after transition for anything you need answers too.

Your website is your resource. Bookmark https://www.gganorthpacificcoastregion.org/ in your web browser now.

If you have not downloaded a copy of the form Instructions, Bank Register Form or Hall Hire and Facilities Schedule from the website (Finance Transformation Project page, in the yellow section), please do so now. We recommend all instructions are followed PRIOR to commencing this form.

Commence the form by clicking on the blue 'Next' button below.

District Youth Unit & Support Group Fees
What is your current Guide Unit and Support Group Fees billing cycle for 2023*

TermSemesterAnnual
What is the next cycle still to be invoiced?*
i.e. If you haven't yet billed for Term 4, the answer would be "Term 4, 2022". If you've completed 2022 invoicing, the answer would be "Term 1, 2023" or "Annual Fees 2023"

Confirm your fee amount/s, and fee split/s, per billing cycle and per annum below (note: an answer is required in EVERY field, so enter "0.00" if no fee applies):*

	Amount per Cycle	Amount Per Annum (Same as cycle if Annual cycle)
Guide Unit Fee
Support Group Fee
Other (excluding joining fees specify below)
TOTAL

If you entered fees (unless $0.00) for 'Other' in the table above please specify the Fee name and purpose:
i.e. Hall Maintenance Fee $10.00 per Term
Do you charge any one-off fees for your District, such as a Joining Fees to cover uniform, badges & handbooks?*

YesNo
If you answered 'Yes' above please specify the amount and type of fee charged:
i.e. $40.00 one-off Joining Fee for new members to cover uniforms, badges and handbooks.
Please detail any Fee Discount structures within this District/Facility:
i.e. Single Support Group Fee per family, Leaders children at 20% Support Fee, Sibling Discounts...
If Applicable Upload a sample of your 2022 District Fee invoices here:

Multiple files up to 10MB for can be uploaded in pdf, jpg, jpeg, png, or gif formats.
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Bank Account Information

for the Bank Account to be connected to the Finance Transformation Project
Bank*
'Other' Bank (if applic.)
Account Name*
BSB Number*
Account Number*
An answer is required on every row of the 'List of Account Administrators & Signatories' below. Please enter 'Not Applicable' under 'Name' for any additional rows you do not require.
Have you added your Region Volunteer Advocate for the Finance Transition, Virginia Hey, and/or Robyn McNamara to this bank account with View Access?

YesNo, but I will this week. I know Transition cannot commence until this is completed.

List of Account Administrators & Signatories (Full Name, Mobile & Access Level)*

	Name (in Full)	Mobile	Access Level
Person 1
Person 2
Person 3
Person 4
Person 5

If you require additional people who have access to this account, OR answered 'Other' for 'Access Level' on any row above, please specify details here.
Upload Bank Statements for this Account from 1 January 2023 to current period here:*

Multiple files up to 10MB for can be uploaded in pdf, jpg, jpeg, png, or gif formats. If you need more space for uploaded use the additional field below.
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Additional Bank Statements (if you need more space)

Multiple files up to 10MB for can be uploaded in pdf, jpg, jpeg, png, or gif formats.
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You are asked to add your Region Manager, Virginia Hey, and/or Finance Transition Volunteer Liaison & NSR Asst. Region Manager, Robyn McNamara, with view access to this bank account to assist in linking it to the Finance Transformation Project, downloading monthly bank statements and assisting with finance queries. You can download Virginia & Robyn's details and the Bank Register Form (Banking ID Reference for various banks and DOB) and the process for addition here.

You are required to download a copy and complete the register of all your District (and Facility) Bank Accounts. Upload the register below to assist transition.
Upload Register of District/Facility Bank Accounts*

Please save your Bank Register to pdf or scan as an image. Multiple files up to 10MB for can be uploaded in pdf, jpg, jpeg or png formats.
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I can confirm that the attached Register of District Bank Accounts is a COMPLETE and accurate record of ALL bank accounts operated by this District.*

Yes, I have listed all District/Facility Bank Accounts on the Register uploaded.Yes, we only have one District/Facility Bank account as per the Register uploaded.
Signature of District Representative confirming complete Bank Account Register*

Clear

Regular Hall & Facilities Hirers
Does your District have ANY facilities for hire?*

YesNo
If only ONE facility is for hire, is this your District Hall?

YesNo, other facility or multiple
Please list facilities for hire below:
i.e. District Hall, Activity Centre, Campsite,etc...
If you are aware of any restrictions on the hire of this/these facilities please note them below:
i.e. "The Hall can only be hired to Not-For-Profit organisations under the licence agreement". If you are unaware of any restricts please type 'Unknown'.
Download the Hall Hire & Facilities Schedule from the page link below, if you have not done so already, then complete the details (for each individual facility) and upload in the field when requested. If you have additional Facilities for Hire, complete a separate 'Hall' Hire Schedule for each Facility and list name and location as appropriate.

Hall Hire & Facilities Schedule
Upload your District Hall Hire Schedule & Other Facilities Schedule/s here:*

Please save your Hall Hire Schedule as a .pdf before uploading. Multiple files up to 10MB for can be uploaded in pdf, jpg, jpeg, png, or gif formats.
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Other Facilities in this District NOT FOR HIRE
If there are facilities in the District that are NOT FOR HIRE to groups other than Girl Guides please list them below, including the Hall you meet in if not for hire (to ensure we have them insured!)*
Type 'N/A' if not applicable.

2023 Invoice & Receipts

Evidence for Transaction Reconciliations
Provide the link to your storage/copies of invoices and receipts from 2023 transactions, and a copy of your Money Matters from 2023 or EOFY 2022: *
i.e. the Google Drive, Dropbox, OneDrive or other link to files from 2023 transactions. If a password is required DO NOT ENTER IT HERE. If an invitation is required please send the invitation to NPCRFinance@girlguides-nswactnt.org.au Text 0423 232 163 with the following information "Hi my name is [name] from [Region, District], please contact me for the password to our 2023 receipts." If you do not have electronic copies (i.e. a shoe box of receipts) these can be mailed in to Robyn McNamara, please email her for address details.

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Contacts for queries:*
Provide any additional name/s and mobile number/s of those in the District able to answer queries about your transition form and/or units. Type 'As Above' if same as the person completing this form.
Thank You!

We really appreciate your time and effort in assisting us with your District Transition. We know this information can take time to gather and all of these changes can cause concern amongst volunteer groups, or be confusing, so do not hesitate to reach out if you have queries. We're here to help. NPCRFinance@girlguides-nswactnt.org.au

One final step just to prove you're a super human volunteer!...
Please Sign*

Clear
Please verify that you are a super human volunteer!*
Should be Empty:

Transition Information Form

District/Facility & Unit Information

District Youth Unit & Support Group Fees

Bank Account Information

Regular Hall & Facilities Hirers

Other Facilities in this District NOT FOR HIRE

2023 Invoice & Receipts

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