Application

The Gingerbread Marketplace ~ Friday, November 14th & Saturday, the 15th, 2025.

Thank you for your interest in the 11th annual Gingerbread Marketplace. This event will take place on Friday evening, November 14th (4-8PM) & Saturday, November 15, 2025 (9AM-3PM)*** at The Alabama A&M Agribition Center - 4925 Moores Mill Road - Huntsville, AL 35811. We are excited to bring Huntsville many local & unique crafters/vendors to kick off the holiday shopping season! You will find an overview of the craft show, including the guidelines and expectations, for participating and the vendor application/agreement below. No refunds will be given to accepted/paid vendors after September 1st - *No exceptions*. *Past participation does not guarantee you a space in this year’s event*. Booth locations will be determined by our planning committee. You will be notified no later than June 1st as to whether or not you have been accepted/denied. ***We will not be accepting any NEW Direct Sales Booths at this time ***(Please NOTE: As much as we would love to accept everyone, we just don't have enough space for the amount of applicants that we get - if you do not make it into the show, please don't take it personal - we take a committee vote and fill each category carefully - it's such a hard process) We are looking forward to another fun event with exciting new additions. Stay tuned. Have questions? Please email us: gingerbreadmarketplace@gmail.com. PLEASE CAREFULLY FILL IN AND READ ALL INFO BELOW:
Business Name*
Your Full Name*

First NameLast Name
Business E-mail*
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Phone Number*

Area CodePhone Number
Brief description of your Products:*
Social Media Pages
Facebook Page:
Instagram Page:
Website:
Have you participated in a juried craft show before?

YesNo
What other craft shows have you participated in?
Please post a picture of your booth set up from a show you have participated in and a few items that you sell (Required)

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Additional Comments and/or Questions:
If you have additional questions or comments, let us know here.
OPTIONAL OPPORTUNITY:

I would like to provide 100 items for the shoppers "Swag Bags". These are given to the 1st 100 people through the doors at our event. You can add a coupon, flyer, sample, treat, promotional item, etc. People line up for these early. **This is 100% optional**
By signing this agreement below, I understand that The Gingerbread Marketplace, A Cup of Kindness, LLC, volunteers or The A&M Agribition Center are not liable for any damages, losses, personal injury or death that may occur at this craft show. I sign that I will NOT hold them accountable for anything that could happen at this event. I have also read the “Vendor Guidelines” provided to me above and agree to abide by ALL rules/guidelines set by coordinators of The Gingerbread Marketplace. The Booth Fees below cover BOTH days of this event.
Booth Size Needed:*

Single Booth (10x10) $130Double Booth (10x20) $260Table Space. (Enough room for (1) 6-8 foot table only & these are very limited) $60Food Truck $130 (Must be in place & parked NO LATER than 2:00PM on Friday 11/14 and MUST stay parked through Saturday, 11/15 until 3:00PM (Must be able to serve food on Friday Night & all day Saturday)Power Needed. ($20) Outlets are very limited. ** If you do get a space with electricity, we will collect cash at check-in** All spaces are decided on by our planning committee. They aren't a guarantee.
By submitting & signing this form, you agree and adhere to the following:

* Vendors MUST set up on Friday, November 14th, between 8:30AM-3:30PM - DOORS WILL OPEN TO SHOPPERS ON FRIDAY AT 4:00PM we will close at 8:00PM. Saturdays shopping hours will be 9:00AM-3:00PM. **Please DO NOT apply unless you can be set up on Friday and participate BOTH FRIDAY NIGHT & SATURDAY hours.**

* The main arena has a packed dirt floor. Please plan accordingly. (There are approximately 25 booths on the surrounding concrete areas & concrete spaces outside at the entrance & 80 spaces in the main arena)

* We encourage you to bring outdoor carpeting or big rugs (not mandatory, but may be nice if you have access to them and/or if you have items that you do not want touching the ground/dirt). Totally optional though

*Vendors will furnish their own tables, chairs & tents (Tents not required - some use them for display purposes).

* Vendors are required to have plenty of items for sale to last throughout both days. Please keep a full stock of inventory & plan accordingly.

* Booths will be kept presentable, well-organized, clean of debris, food & junk.

* Booths with electricity are very limited. These will be determined by our planning committee. We do try our best to accommodate those who need power for special booth set ups. (Power is $20 for both days)

*Booths on the concrete are also very limited – we are unable to fulfill everyone’s request to be on the concrete. MOST of the booths are on the main arena dirt floor.

* Vendors are required to hang a sign/banner with their business name and/or logo somewhere visible in their booth. Shoppers MUST know who you are.

*Unprofessional conduct will not be allowed, including but not limited to profanity, drug or alcohol use or inappropriate dress. Smoking is not allowed.

* Vendors are asked to SHARE our Facebook & Instagram pages & the event link on their business pages, as this will help spread the word and maximize the number of shoppers at this event. This not only helps your business, but all other vendors as well.

* No early breakdown of booths. Booth breakdown will begin at 3:00P.M. on Saturday. If you breakdown early, you will not be considered for future events. Everyone MUST be out of the building by 5:30P.M. on Saturday night. No exceptions.

* Vendors are responsible for collecting their own sales tax.

* No sharing of booths unless approved first.

* Vendor agrees to pay the booth fee for specified size needed.

* Booths will be provided with 2 event lanyards. Anyone without a lanyard will be required to pay the $3 admission at the door.

* WiFi is not 100% reliable, we would encourage use of your own hotspot.

*Vendors will be required to park behind the Agribition Center, behind the animal stalls on the day of the event. *Please save all parking close to the building for shoppers * No exceptions! This has been an issue in the past, so please park as far behind the building as possilble.

* If you are a no-show after signing up, you will not receive a refund and will not be allowed to participate in future events.

* You agree to donate a door prize valued at at-least $10. (These will be collected at check-in)

* Once accepted, you will receive a confirmation email with a Square payment link included. Payments will be due within 5 business days of acceptance or your space will go to the next person in line. It will also include a link for a private FB group for vendors-only. (Please check your spam/junk folder for emails from us)

There are TONS of spammers out there. You will ONLY be contacted by event organizer, Stephanie Conner, or the email: gingerbreadmarketplace@gmail.com. **Please don't fall for scams**
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The Gingerbread Marketplace ~ Friday, November 14th & Saturday, the 15th, 2025.

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