LAKE CASTLEBERRY OA
CLUBHOUSE RENTAL AGREEMENT
Only Owners may rent the facility. This Agreement cannot be signed by a non-owner.
This Agreement is made between Lake Castleberry Homeowners Association and the undersigned Owners of Lake Castleberry for the rental of the Association’s Clubhouse.
The date(s) and time(s) must be reserved at least 96 hours (4 business days) in advance. Consult the rental types below for a list of fees and conditions.
Terms and Provisions of this Agreement are as follows:
“Host” shall mean all Owner(s) signing this Agreement. To reserve the Clubhouse, the non-refundable rental fee must be paid. Host must be present for the duration of the event and is jointly and severally liable for all obligations under this Agreement.
1. The following rental types offer flexibility and ensure that future upkeep of the Clubhouse will not become too costly. Each may have differing costs or conditions. Rentals that extand beyond operating hours are subject to additional fees at $30 per hour past closing time. Events should be planned to allot ample time for set-up and clean-up.
A) NORMAL RENTAL: Any rental for 8 or fewer hours - $200.00 non-refundable rental fee
B) FULL DAY RENTAL: Any rental over 8 hours - $400.00 non-refundable rental fee
C) Large Group Deposit: Any event with 40 guests or more requires a $500.00 refundable deposit given during the pre-event walkthrough. The conditions of the checklist must be met in order for the deposit to be returned to the Host. Any dispute regarding the deposit not being returned must be handled by the Lake Castleberry Homeowners Board of Directors after a notice in writing describing how the checklist items were met. If damages exceed $500.00, it will be charged by Grandchester Meadows with your HOA Account.
2. After each rental of the clubhouse, the Host is required to leave the space in the same condition as before the Event. This includes, but is not limited to, the disposing of the garbage off-site, vacuuming, and cleaning the kitchen. If the Clubhouse or adjacent common areas require additional cleaning and/or the facility or any contents are damaged, the Host, at the sole discretion of the Association is liable and shall reimburse the Association for its reasonable costs and expenses incurred. Once the event has finished, the thermostat will remotely revert to the set temperatures.
3. The Association shall add any cleaning costs, costs for penalties against the Rental Agreement, any costs or expenses necessitated by any damage to the Clubhouse, contents or adjacent common areas to satisfy or partially offset such costs or expenses. These costs/fees will be added to the Homeowner’s Association account and are subject to Delinquent and/or Collection Fees, as with unpaid Assessments.
4. Reservations will not be accepted more than six months in advance.
5. The Clubhouse is available for events from 7am to 10 pm on weekdays and Sundays and from 7am to midnight, Friday and Saturday nights. For a holiday that falls on a weeknight, the Clubhouse will be available until midnight.
6. If noise complaints are made, Lake Castleberry Owners Association reserves the right to ask all guests to end the event immediately and/or to keep the security deposit.
7. The clubhouse is not available for pool parties. The doors leading onto the pool deck shall be kept locked at all times. If you wish for your party to use the 2nd floor deck, please let the Clubhouse Committee know in advance. No additional furnishings shall be added to the deck. Deck availability is not quaranteed. If available with your rental, we will have a Private Party sign designating the area separat from the 1st floor pool deck. Absolutely no pool tables or chairs are to be set aside on reserve for a clubhouse event.
8. The Host is responsible for the alcohol consumption and compliance with alcohol beverage laws andregulations. Please make sure your guests drink responsibly. The Host expressly assumes any and all social host liability which may arise out of or relate to the use or occupancy of the Clubhouse for the Event.
9. There is NO smoking in the clubhouse at any time.
10. NO TAPE ON THE WALLS OR CEILINGS MAY BE USED AS IT RIPS OFF THE PAINT. REPAIRS WILL BE CHARGED BACK TO THE OWNER IF THIS OCCURS. No confetti or glitter.
11. Pets, bicycles, skates, motorized equpiment, and skateboards are not permitted in the clubhouse or on the surrounding decks/porches.
12. The Host shall ensure that the all exterior doors are locked prior to leaving the facility.
13. The Host expressly agrees and covenants to release, indemnify and hold harmless Lake Castleberry Owners Association, Inc., and Grandchester Meadows Inc., and their respective officers, directors, agents, employees,independent contractors and volunteers (the "Released Parties"), from any and all harm, damages, claims, fines,suits, demands, actions or other liability, including without limitation personal injury, death, or property loss of anyperson, and including costs and expenses of any kind or nature whatsoever including without limitation attorney’sfees, which arises out of, relates to or results from the use or occupancy of the Clubhouse and related commonareas for the Event.
14. The Host is responsible for conduct of all guests. The Host expressly assumes liability for any all and all damage tothe Clubhouse, its fixtures, furniture and other items of personal property, or to the related common areas, whicharises out of or relates to the use or occupancy of the Clubhouse for the Event.
15. Violations of any of these terms constitute grounds for the Association to terminate the Event and charge additional fees. The Board of Directors holds the right to charge additional fees, refuse any rental and suspend rental of the Clubhouse for any owner for up to one (1) year if misconduct occurs.
16. The rental of the clubhouse includes use of the WIFI internet:
Network: Lake Castleberry clubhouse
Password: @lcb2018