Hamilton County Food Rescue Grant

Hamilton County Food Rescue Grant
Background

Hamilton County ReSource (ReSource) is offering a competitive grant to help food rescue organizations, schools, non-profits, and for-profit businesses acquire equipment that increases the amount of surplus food rescued to feed people and reduce organic landfill waste in Hamilton County, Ohio. Projects must be ready to implement and capable of increasing food rescue capacity within two years. Applicants may request up to $200,000 and must demonstrate how funding will divert at least 250 tons of surplus food from the landfill within that timeframe.

Key Dates:
- Notice of Funding Opportunity: Monday, April 6, 2026
- Information Session: Wednesday, May 6, 2026, 12:00 PM; register here
- Deadline for Questions: Friday, May 29, 2026, 5:00 PM
- Application Deadline: Friday, June 26, 2026, 5:00 PM
- Committee Review: July 2026
- Review by Hamilton County Solid Waste Policy Committee: Wednesday, August 19, 2026
- Anticipated Funding Notification: Late August 2026
- Anticipated Contract Start Date: October 2026
Application Sections:
- Contact Information & Project Overview
- Project Narrative – Describe goals, impact, and food rescue outcomes.
- Itemized Budget Sheet – Outline costs and funding requests.
- Document Upload & Authorized Signature

Section 1: Contact Information & Project Overview
CONTACT INFORMATION
Applicant Organization or Business Name
Please use legal name registered with the Secretary of State
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Type of Organization
Primary Project Contact Name

First NameLast Name
Primary Contact Title
Primary Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Primary Contact Email
example@example.com
Secondary Contact Name

First NameLast Name
Secondary Contact Title
Secondary Contact Phone Number
Please enter a valid phone number.Format: (000) 000-0000.
Secondary Contact Email
example@example.com
PROJECT DESCRIPTION
Proposed Project Title
Executive Summary

Provide a short overview of the proposed project, more information can be provided in the project description. Please include the project purpose, scope, and projected diversion of surplus food.0/500
Grant Funds Requested
Matching Funds by Organization/Business
Projected Tons of Surplus Food Diverted / Year
Projected People Reached*/ Year
*in a way that encourages behaviors that reduce landfill waste
Has your organization received a grant from Hamilton County ReSource in the past?
Authorizing Official (this is your authorized person to sign the grant agreement and contract should the project be awarded)

Print NameTitle

Section 2: Project Narrative
Project Description

Overview of the project, including how funding will expand food rescue capacity, key equipment/infrastructure, and overall approach. Identify credentials of key project managers. 0/1500
Project Diversion

Explanation of how the project will divert edible surplus food, including ability to reach an additional 250 tons within two years and methods for measuring and tracking tonnage.0/1000
Project Readiness: Schedule / Timeline

Describe schedule of events, tasks, and major milestones. When describing the schedule, keep in mind it will likely take three to five months from date the grant proposal is submitted to receive funding. Describe procedures and controls to ensure that the awarded grant funds will be expended in a 12 month period.0/1000
Project Sustainability & Longevity

Description of how the project will be maintained beyond the grant period, including long-term funding strategy, operational continuity, and lasting impact of investments.0/1000
Project Goals, Activities, and Intended Outcomes

Define goals, activities, measurable outcomes, and communities served.0/1000
Cooperating Organizations

Description of partners and their roles, including collaboration with food donors and rescue organizations to strengthen food rescue and distrabutioninfrastructure in Hamilton County. Include each partner organization's address, telephone, and contact person. Upload a letter of support signed by the governing body of cooperating organizations.0/1000
Letters of Support from Cooperating Organizations

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Section 3: Itemized Budget Sheet

Please note that there is a 25% grant match requirement. This match can be in-kind.
Project Budget Narrative

Include a “Budget Narrative" that provides detailed information on all items/services listed on the budget, including brand names (if applicable). Attach quotes and photos in the box below. Projects with vague line-item requests or personal costs will not be considered/funded.0/2000

List all grant and match expenses for this project. If you have more than 15 grant requests, please email Tony Staubach,Tony.Staubach@hamiltoncountyohio.gov, for protocol.

Rows	List Each Item and Quantity for Grant Request	Grant Funding ($)	Grant Match ($)
Request 1
Request 2
Request 3
Request 4
Request 5
Request 6
Request 7
Request 8
Request 9
Request 10
Request 11
Request 12
Request 13
Request 14
Request 15

Total Grant Funds Requested
Total Match Funding
Minimum 25% match required
Total Project Cost
Upload quotes for all line item purchases

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Section 4: File Uploads and Project Checklist

Before submitting, review your grant application using this checklist. Hamilton County ReSource will not consider applications lacking any of these items.
File Upload - W9 (all organizations) and IRS Certification (non-profits)

Include a copy of your organizations W-9 and if you are a non-profit organization, also upload a copy of your IRS certificate indicating non-profit status.
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File Upload - Any Additional Supporting Documents

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Which of the following financial documentation will you provide?
I certify that all required financial documents will be submitted via email to resource@hamiltoncountyohio.gov no later than July 10, 2026. I understand that failure to submit the required documentation by this deadline may result in denial of the grant request. If any submitted information is considered confidential, I will clearly mark “Confidential” in the subject line of the email and on any pages of attached documents containing sensitive information.
Authorized Official Signature
Date

MonthDayYear
Date
Confirmation of grant proposal receipt will be provided via email from a Hamilton County ReSource employee.
Should be Empty:

Hamilton County Food Rescue Grant

Section 1: Contact Information & Project Overview

CONTACT INFORMATION

PROJECT DESCRIPTION

Section 2: Project Narrative

Section 3: Itemized Budget Sheet

Section 4: File Uploads and Project Checklist