Camp HLC Volunteer Application

Thank you for your interest in volunteering with Hope Loves Company at our premier program, Camp HLC!

As a volunteer or chaperone, you will have a very important role throughout the Camp HLC weekend. We are looking for volunteers who are nurturing, responsible, creative, and who can work effectively as part of our Camp HLC team. Camp HLC depends on volunteers to create a fun, safe, and successful weekend. As an attendee, our campers will look to you for encouragement, support, assistance, and guidance.

Please know that our campers and their families are our first priority. We want them to have the best experience possible. You will be camping, working, and making a difference in the lives of some very special people. It's likely that you will get more out of this experience than you will give! Whether you are volunteering your time and skills, or attending camp with a child, you are in for a special weekend.

Please email Linda Sermons or call us at 609-570-4547 if you have any questions or would like to learn more about the Camp HLC volunteer experience!

Check your top 3 choices and know that we will do our best to accommodate; however, final assignments are based on camp needs, volunteer capabilities, and experience. We ask all volunteers to remain flexible to ensure a postive and supportive weekend for our families. 

All Camp HLC volunteers must complete a background check and training before camp. Here's what to expect:

Background Check Process:

• After we review your application, we'll schedule a 30-45 minute call to discuss Camp HLC, review expectations, and answer questions
• If aligned, you'll receive an email from Hope Loves Company with a link to complete your background check via BackgroundUSA (you may also receive a text)
• The background check takes 5-7 minutes to complete

Volunteer Training:

• Approximately 15 days before your camp date, you'll receive a link to complete online volunteer training
• Training takes 30-45 minutes and includes videos and questions about ALS, young caregivers, and camp procedures
• This training is required for insurance coverage

Timeline Note: If you're signing up months in advance, there will be a gap before you hear from us. We'll send training and final camp details closer to your camp date.

To ensure every camper and family enjoys a safe and supportive environment, I understand and agree that:

Privacy & Confidentiality:
-I will respect the privacy of all campers, families, and staff. Personal or sensitive information shared during camp is confidential and not to be shared outside the program.
Child Safety:
-Hope Loves Company maintains a zero-tolerance policy for abuse, neglect, or inappropriate behavior. Campers are always supervised, and concerns will be reported immediately to camp leadership.
Social Media & Representation:
-I will not post or share any photos, videos, or details about other campers or families online without permission. I understand that social media content connected to Hope Loves Company should reflect kindness, respect, and the values of our community.

Camp HLC is a family-centered weekend designed to create connection, compassion, and community. To ensure a safe, welcoming, and fun experience for everyone, I understand and agree that:

Respect & Kindness:
  -I will treat all campers, families, volunteers, and staff with respect and kindness. My words and actions will support a positive, inclusive atmosphere for everyone.
Safety & Conduct:
  -I will follow all camp rules, including those of the host campsite. I understand that smoking, alcohol, drugs, and weapons are not permitted. I agree to help keep camp a safe space, both emotionally and physically.
Behavior & Participation:
  -I will behave in ways that reflect the values of Hope Loves Company. If my behavior or my child’s behavior disrupts the safety or spirit of camp, we may be asked to leave.
Dress & Representation:
  -I will wear clothing that is comfortable, modest, and appropriate for a family camp setting. I understand that I represent the HLC community through my attitude and participation.

Camp HLC is a place for connection, hope, and fun. To keep everyone safe and to share our story responsibly, I understand and agree that:

Participation & Liability
  -I am physically and emotionally able to take part in camp activities.
  -I release and hold harmless Hope Loves Company®, Inc., its staff, volunteers, and partners from any injury, loss, or damage that may occur while participating in Camp HLC activities or while traveling to and from camp.
  -I accept full responsibility for my own safety and that of my child during participation.

Medical Care
  -In case of illness or injury, I authorize Hope Loves Company staff or emergency personnel to provide or arrange medical care as needed.
   -I agree to cover any costs related to such care, including transport or emergency services.

Photo & Video Use
  -I give Hope Loves Company permission to photograph or record me (and/or my child) during camp and to use those images, videos, or recordings for the purpose of promoting the mission of Hope Loves Company.
  -I understand that I will not receive payment for participation in any photos or videos, and I waive the right to review or approve materials before they are used.
  -Hope Loves Company respects all families and uses photos and videos only to share positive, respectful stories about our community.

Confidentiality Policy Staff - Paid & Volunteer

Respecting the privacy of our clients, former clients, staff, donors, members, volunteers and of Hope Loves Company, Inc. itself is a basic value of Hope Loves Company, Inc. Personal and financial information is confidential and should not be disclosed or discussed with anyone without permission or authorization from Hope Loves Company, Inc. Care shall also be taken to ensure that unauthorized individuals do not overhear any discussion of confidential information and that documents containing confidential information are not left in the open or inadvertently shared.

Employees and volunteers of Hope Loves Company, Inc. may be exposed to information which is confidential and/or privileged and proprietary in nature. It is the policy of Hope Loves Company, Inc. that such information must be kept confidential both during and after employment or volunteer service. Staff and volunteers are expected to return materials containing privileged or confidential information at the time of separation from employment or expiration of service.

All information concerning our clients, former clients, staff, donors, members, volunteers, financial data, and business records of Hope Loves Company, Inc. is confidential. “Confidential” means that you are free to talk about Hope Loves Company, Inc. and about the programs and your position, but you are not permitted to disclose client names or talk about them in ways that will make their identity known. No information may be released without appropriate authorization. This is a basic component of client care and business ethics. The Board of Directors of Hope Loves Company, Inc., staff and our clients rely on paid and volunteer staff to conform to this rule of confidentiality.

Do you have a professional background in mindfulness, mental health or grief support with children, or art and activity-based programming with youth? If so, you may be a fit for one of our Activity Specialist roles. Click here to learn more and apply: https://form.jotform.com/HopeLovesCompanyInc/camp-hlc--specialistapplication