2023/2024 NEW Family Registration

Name of the child you wish to enroll for the September 2023 to June 2024 preschool year.*

Early Intervention Services: We provide an inclusive classroom for children coming with outside agencies. We limit the number of outside assistants in each classroom. Please indicate below if your child is receiving funding and will be attending with an assistant.*

Program Choice: In order to register in our T/T 3 YEAR OLD Preschool program, your child MUST be 3 years old by December 31, 2023. In order to register in our M/W/F 4 YEAR OLD JR Kindergarten program, your child MUST be 4 years old by December 31, 2023. We allow a 4 year old to attend 5 days a week in both the T/T and M/W/F programs.*

PROGRAM TIME SELECTIONS: Please carefully select the class and/or classes that you would be willing to register in and list them in order of your preference. Please DO NOT select a class time if you are not able/willing to attend that class. For example, if you only have two choices, leave the remaining selctions blank.

1st Choice*

2nd (if applicable)

3rd (if applicable)

4th (if applicable)

5th (if applicable)

6th (if applicable)

If you have more than 6 choices, please list them here. You can also use this space for additional comments or requests.

REGISTRATION TERMS & PROGRAM INFORMATION

NEW family registration will be processed on a first come first basis and children will be placed in classes in order of your preferences above. If none of your time preferences are available, your child will be placed on a waiting list.

If your child has been placed in one of your selections: You will be notified by email which class your child is registered in. If it was not your first choice, you will be wait-listed for all more preferred choices. A registration fee of $125 will be debited. Registration fee is NON-REFUNDABLE.

If your child was not placed in one of your selections: You will be notified by email about which position you are on the waitlist. Your registration fee of $125 WILL NOT be debited.

In order to complete this registration request, you are required to fill out a Pre-Authorized Debit form (PAD) agreement that can be found on our website. Your registration form WILL NOT be included in the draw if this PAD agreement has not been submitted.

If you have a PAD on file from previous years, you are not required to complete a new one unless your banking has changed.

ENROLLMENT AGREEMENT

Please be aware of the following:

There will be a $25.00 fee for EACH late payment.
There will be a $50.00 fee for returned NSF funds.
Our budget is based on the number of children enrolled and the tuition paid. Our expenses do not change if a child is absent, therefore there are no tuition reductions for vacations, illnesses, etc., and no make-up days for any reason.
The centre will be closed for all statutory holidays, Spring break, Teacher's Convention, and for Christmas break. There will be 2 Organizational days for the Preschool program and 3 Organizational days for the Jr. Kindergarten program. Tuition will remain the same.
If the school is unable to open due to extreme weather conditions, water main breaks or other unforeseen incidents, there will be no make-up days.
To withdraw a child from the program at any time, parents must give written notice one FULL month before the 1st of the month they wish to leave. For example, to withdraw for September, notice must be received before August 1. Failure to give timely notice will result in the forfeit of the deposit fee, If you withdraw your child after February 29, 2024, you will automatically forfeit the deposit fee

I have read, understand and agree to the Registration & Enrollment terms. (Please sign using your mouse or finger)*

Kaleidoscope Kids Preschool 2023-2024

Child's Name

First NameLast Name

Child's Date of Birth*

MonthDayYear

Gender*

Child's Address*

Full Street Address or Legal Land Description - Can not be a P.O. Box

Street Address Line 2

Town/CityPostal Code

Mother’s/Guardian's Name*

Mother’s/Guardian's address (if different than child's)

Main Phone # *

Alternative #

Father's/Guardian Name*

Father's/Guardian's address (if different than child's)

Main Phone # *

Alternate Phone #

Local Emergency Contact Name*

This must be an ADULT OTHER than a Parent

Relationship to Child*

This must be an ADULT OTHER than a Parent

Local Emergency Contact FULL address *

Must provide legal land description if rural

City/Town*

Must be LOCAL - within a 2 hour drive

Main Phone # *

Alternate Phone #

Alternate Phone#

Allergies/Food Restrictions *

Please list all allergies and/or restrictions. Type N/A if none

Child's immunizations*

Medications *

List prescribed medications your child takes. N/A if none

Other Health Info*

Health conditions we need to be aware of. N/A if none

MEDICAL PERMISSION: I hereby give permission for my child to be transported by vehicle to the hospital in case of injury and/or to be transported in an ambulance in the case of an emergency to the nearest hospital. I authorize all medical and surgical treatment, x-ray, laboratory, anesthesia, and other medical and/or hospital procedures as may be performed or prescribed by the attending physician and/or paramedics for my child and waive my right to informed consent of treatment. This waiver applies only in the event that neither parent/guardian can be reached in the case of an emergency. *

Please list any other person (other than parents) authorized to pick up your child.

Authorized Pick-Up Person

EMAIL CORRESPONDENCE: All preschool newsletters, reminders and important correspondence will be sent via email. Your email address will only be used for Preschool use and will not be distributed outside of the Preschool. Please provide ONE family email address where you would like correspondence to be sent.*

example@example.com PLEASE PROVIDE ONLY ONE

CLASS LIST CONSENT: Due to privacy laws, we are unable to provide families with email information of classmates unless we have consent. The class list will only be distributed to registered families in your child's class. *

PHOTO GALLERY CONSENT: The preschool website has incorporated an area with restricted access for families registered at the Preschool to view pictures of their child in Preschool during special events. If you do not consent to publishing your child's pictures to the website you are not eligible to view photos in the gallery. You will receive a password to view photos once school commences. *

TUITION AGREEMENT/FEE SCHEDULE OPTIONS

PLEASE READ CAREFULLY

I/We authorize Kaleidoscope Kids Preschool Inc. to debit:

Registration fee: $125.00 fee will be debited at the time of registration to cover the registration/resource fee. Registration fee is NON-REFUNDABLE and will only be debited if you are registered in a class. It WILL NOT be debited if you are ONLY on a waitlist.

Pre-Paid June Deposit: A deposit fee for the last month's tuition will be debited on August 1, 2023, or at the time of registration (if after August 1, 2023) This will eventually cover your tuition for the last month of June 2024.

Remainder of Tuition: You may choose to schedule payments in 9 monthly payments (Sept 1-May 1), 3 payments (Sept 1, Dec 1, March 1) or one payment (Sept 1). We have broken up the remaining into different equal payment options for convenience and financial planning only. Please note, some months will be shorter and some months will be longer but the monthly amount remains the same.

To Withdraw from Program: If you need to withdraw from the program, one FULL month's written notice prior to the 1st of the month you wish to leave. For example, if you want to withdraw for September 15th, we must be notified before August 1st. Failure to provide proper notice will automatically forfeit your deposit.

September Withdrawal Exception: If children start preschool in September and it is determined by the parents and/or teachers, that the child is not ready for the program, we do not require the traditional full month's notice. If you need to withdraw due to readiness, you will be refunded your June pre-paid deposit.

Late-Year Withdrawal Exception: Please make a special note, if you withdraw from the program after February 29, 2024, you automatically forfeit your deposit as it is difficult for us to fill spots that late in the year.

*Payment Options	9 Monthly	3 Payments	1 Payment
(for remaining tuition)	Sept 1-May 1	Sept, Dec, Mar	Sept 1
Tue/Thu Preschool 2.5Hr	$160	$480	$1440
Tue/Thu Preschool PLUS	$255	$765	$2295
Mon/Wed/Fri JK 2.5Hr	$200	$600	$1800
M-F 5 Day JK 2.5Hr	$415	$1245	$3735
Mon/Wed/Fri JK PLUS	$345	$1035	$3105
M-F 5 Day Plus Program	$575	$1725	$5175

*Tuition fees listed above are after the reduction of the $75 Government Affordability Grant.

Part-Year Registration: If school has already commenced at the time of your registration, the registration fee and June deposit fee will be due at the time of registration. The remaining months will then be debited monthly.

Rotessa Payments: Please note as per your PAD agreement, we require 5 business days' notice to make any changes to your scheduled payments.

Pre-Authorized Debit Agreement (PAD)*

PAD Debit Schedule (payment selection)*

1 payment on September 1st3 payments on Sept 1st, Dec 1st, Mar 1st9 monthly payments Sept 1st - May 1st

Account holders name (adult to be debited)*

Child's name associated with account*

Please confirm you understand that the registration fee will be debited once registered in a class*

Yes, I understand the registration fee will be debited once registered.

Please confirm you understand that the deposit (equal to one months payment as per chart above) will be debited on August 1, 2023 (or immediately if after August 1, 2023). This will eventually cover June 2024.*

Yes, I understand the deposit fee will be debited as indicated above.

Please confirm you understand and are aware of the payment selection you choose above. You could choose to have remaining tuition debited once in September, three times (Sept/Dec/Mar) , or 9 monthly installments.*

Yes, I have checked and confirm that my payment selection is accurate.

Please confirm you understand that in order to withdraw and have your deposit returned, you must give 30 days notice prior to the 1st of the month you wish to leave without exception.*

Yes, I understand the withdrawal policy.

Please confirm you understand that withdrawals after February 29, 2024 automatically forfeit the deposit fee.*

Yes, I understand the deposit fee will be non-refundable after February 29, 2024.

Please confirm you understand that we require 5 business days notice to make adjustments to your payment with Rotessa and that you will be charged a $50 NSF fee if funds are not available on your scheduled date.*

Yes, I understand 5 days notice is required and that there is a $50 NSF service fee.

I acknowledge that I have read, understand and agree to the above tuition agreement and fee schedule with this signature. (Please use mouse or finger to sign)*

DISCIPLINE POLICY

The guidlines for discipline within the Preschool are as follows:

Set up clear, easy to understand expectations. Repeat them as many times as necessary throughout the year. Avoid saying "no" or "don't".
Reinforce positively when a child is following an expectation by describing what you see. Example: "I see you remembered to throw the trash in the can. Good for you!"
When a negative behaviour occurs: First: State the positive expectation ("blocks are for building"); Second: If you see the child is not interested in what he or she is doing or doesn't feel like doing it, help the child find something else to do.
If the child's behaviour is harmful to others try above step first. If that does't work, stay with the child (children) and model good play techniques. Play with the child or children.
Speak privately with a child who needs some guidance and attention and explain expectations.
Help the children problem solve with each other. Facilitate and stay close by as children get back into a play situation. Observe. Time aside with a child may be necessary for a few minutes if behaviour continues.
If behaviours continue, the child will be accompanied to a quiet area and explained that they are welcome to return to activities when they feel they are ready to play in an appropriate manner.
If negative behaviours continue and the above steps are not working, call for a parent conference to discuss the child and negative situations that occur frequently. Work with the parents for the benefit of the child. If negative behaviours still continue, the Director will call another conference with the parents to discuss the problems and seek further solutions.
If the child is harming other children continuously, we may ask that parent attend school with his or her child until we feel the problem has subsided.
If the general atmosphere of the classroom is continually disrupted by a particular child after all steps are taken; or the Director feels the Preschool is not meeting the needs of a particular child, the Director reserves the right to no longer have the child attend Preschool.

I have read, understand and agree to the above Discipline Policy*

PICK UP POLICY

Children must be picked up ON TIME. This means if your class ends at 11:00 – parents are expected to be in the coat room at 11:00. Please be respectful of this. What may only be a ‘couple’ minutes late to you – is a ‘couple’ minutes that teachers lose to have their snack/lunch, go to the bathroom, prep for classes etc.

We COMPLETELY understand that there are times that situations/roads/emergencies happen and families may be late on the odd occasion – we do appreciate a phone call at the teacher line if something happens. Please understand however that habitual late pickup will be dealt with in the following manner;

1. Your first late pick up, you will be given a verbal reminder from the teachers that you need to be on time.

2. Your second late pick up, you will receive a written warning from the director that children must be picked up on time.

3. Your third late pick up, the school will charge your account $5.00 for every minute late.

4. If late pick ups continue, your child will be withdrawn from the school. You will not be refunded for the current month fee or the deposit.

If a child has not been picked up within 30 minutes, the Directors may call Alberta Children’s Services to come and retrieve your child.

I have read, understand and agree to the above Pick Up Policy*

READINESS/PROBATION POLICY

We want preschool to be a positive experience for children. Our teachers are fully trained and qualified and have a variety of strategies to help children transition into an unparented preschool program such as ours and we will do everything we can to help this process. We want to work closely with parents and on occasion may require their assistance in the classroom if a child is struggling with separation issues or behavioural issues.

Due to ratios required by Alberta Children's Services, we are not able to accommodate a child who requires consistent one-on-one attention. If a child does require one on one attention, parents will be contacted and offered some suggestions and resources to help the child attend. If after exploring different strategies and the child is still unable to attend, the administration reserves the right to cancel the child's registration. The deposit fee will be refunded in this case.

I have read, understand and agree to the above Readiness policy*

TOILETING GUIDELINES

Toileting is one of the first self-help skills children learn. It is also a time in which sanitary procedures and personal hygiene are very important to reduce the opportunity for germs to spread that may cause illness for staff and children. Kaleidoscope Kids Preschool strives to support children and families to develop independence for toileting.

We understand toileting is a new and ongoing process for preschoolers. If your child is not completely potty trained when school commences, we will allow children to come to school in pull-ups. We do not allow diapers.

Children are encouraged:
-to be independent and self-manage undressing/dressing and toileting when possible,
-to wipe themselves and to flush the toilet after use,
-to wash hands properly after toileting.

Families are asked:
-to teach their children how to: pull down/up their own pants; how to wipe their own bottom; how to flush the toilet, etc
-to ensure their child wears clothes that the child is able to manipulate independently, i.e.easy buttons, zips, etc
-to provide spare clothing each day in their child’s bag in the event that clothing needs to be changed.
-to have their child use the washroom before class.

Toileting Accidents: We do not check children for toileting accidents. If we notice for obvious reasons a child has had an accident, the child will be changed by a teacher. We will encourage the child to do as much as they can when getting changed and putting on clean clothes. Children will be changed privately in the washroom, however, the washroom door will remain open so other staff members can be close by, within sight or hearing, to observe and confirm child protection issues have been addressed. Staff and child will wash their hands after changing.

If the situation leads to high stress for the child, parents will be contacted. If a child has regular soiling issues during the term, parents will be contacted to discuss various strategies/ideas. If soiling continues on a regular ongoing basis, it may be determined that the child is not ready for the program.

I have read, understand and agree to the above Toileting guidelines*

SICKNESS POLICY

It is an Alberta regulation that children with diarrhea, fever, vomiting, unexplained cough/rash and any other symptoms associated with a communicable disease must be kept away from preschool until they are 24 hours free of symptoms. In order to keep the children and staff healthy, children with obvious signs of illness should not be brought to school.

If a child becomes ill with diarrhea, fever, vomiting, unexplained cough/rash or other signs and symptoms associated with a communicable disease, the teacher must isolate the child from other children within the facility. A sick child can also be defined as a child requiring greater attention than can be provided without compromising the care of other children in the Preschool; or displays any other illness or symptom that a teacher knows or believes may indicate the child poses a health risk to persons on the program’s premises.

In addition, if a child within the Preschool shows signs of illness, then the teacher must make a record of the illness and advise the parent/guardian immediately that the child is ill and the parent/guardian must make arrangements to pick up the child from the facility within two hours of notification.

A child may return to a program if the teacher is satisfied that the child does not pose a health risk to other children or caregivers. A parent may provide a physician's note or a parent can report to the Preschool that the child has been symptom-free for a period of not less than 24 hours.

I have read, understand and agree to the above Sickness policy*

I acknowledge that I have read, understand and agree to the above policies with this signature. (Please use mouse or finger to sign)*

Enter the word as shown*