2024 Health Fair Reservation Form - Terms & Conditions
The Living Smart Farmer’s Market is a non-profit that provides entrepreneurship and business education and support for local small businesses in our communities. All proceeds from the Living Smart Farmers’ Market are dedicated to further the mission for making financial, business & life skills education available to youth and adults in the community.
The Living Smart Farmers Markets will include Health, Wellness & Fitness Fairs in addition to the regularly scheduled farmers’ markets on a yearly basis to support local businesses dedicated to promoting a healthy lifestyle. These events are outdoors; booth tents, tables, chairs, and table coverings are the responsibility of the organization/vendor. Please check in with the Market Manager upon arrival for set-up. Once you have unloaded, park your vehicle in the vendor parking lot; the main parking lot should be available for patron parking.
Booth tents will occupy a 10 x 10 space. Larger booth rentals can use umbrellas or a second 10 x 10 tent for an extra booth charge. All merchandise must be properly identified and price tags clearly visible for patrons to see. All boxes and inventory must be stored under your table. The affiliated organizations and Living Smart are not responsible for any damages or theft of your booth, car which may arise for any reason whatsoever (patrons, weather, etc.). It is the vendor’s responsibility to ensure that products are maintained in a safe and protected manner.
All products/services must be approved by management after an application has been submitted. If you plan to give out samples, all sampling must be pre-approved by Living Smart, and an Event Permit through the Environmental Health Department may be required. Once we receive your application we will determine if such permits will be necessary and will inform you prior to your final reservation(s). Please be aware that your reservation is not guaranteed or finalized until Living Smart has received your application AND payment of your request, and you have been approved to participate. Upon approval, you will receive a Confirmation Email with set up and time information.
PLEASE NOTE: Reservations/Bookings must be received no later than 72 business hours before the selected event date, i.e., by Wednesday 5 pm PST for an event on the following Saturday or Sunday. Late reservations will incur a $10 non-refundable late processing fee. Late applications may not be guaranteed a space on the selected dates unless we have time to process it and the late fee has been paid. You will recieve an email with a link for the late fee, and then once the fee has been recieved a formal confirmation email will be sent to you to participate. If for some reason you do not get an email with a link or a confirmation, than that means that we were not able to process your request in time. You will be refunded the booth cost minus the non-refundable $10 late processing fee to be used at a future event. Vendors who show up at the event without the formal confirmation may risk being turned away.
Reservations will be processed on a first come, first serve basis; space is limited. Reservations are processed in real time. Once all spaces are filled at a location/date, it will no longer be on the application.
Upon receipt of your application, we will confirm the dates you requested are available and send you a confirmation email. If for som reason due to an event change/cancellation initiated by the organizer, you will receive a full refund for dates you paid for, or a full value credit that can be applied to another date/location at your request.
When requesting your dates on this form, please only request dates that you are prepared to pay for at the time of your application. Future dates may be requested on this same form by re-applying and selecting your new dates and submitting your request. All payments will now only be accepted online and you will be making your payments directly by using the payment link emailed to you upon receipt and approval of this application. We will no longer be accepting venmo payments for reservations. Once your reservation(s) and payment(s) are received and processed, you will receive a written (email) confirmation for your reservation. The written (email) confirmation is to be provided as proof of your reservation and receipt of payment.
(Please Note:All reservations must be previously reviewed and approved by Living Smart in order to confirm your reservations. First come first serve - limited number of spaces. Tents, tables, chairs and electricity (i.e., generator) are your responsibility. This is an outdoor event. *Ineligible items: MLM/Pyramid businesses and MLM Distributorships.
Cost: Please see specified amount per market location - *Must pay in advance for reservations. There are no refunds for calling out or no shows. A credit may be issued if you cancel your reservation up to 96 business hours before the event (Tuesday for Saturday/Sunday events) or more in advance - Calling out on Thursday for Sunday is not calculated in the 96 hours - all cancellations or changes must be done by no later than the Tuesday before the event to receive credit. Date change credits will not be accepted less than 96 business hours of the event and when requesting a date change, you MUST include the date you want to change it to, or it will not be done. Date changes will incur a $10 date change processing fee. A link will be sent to you after your request, once payment is received an updated confirmation reflecting your change will be sent to you. Date changes must be done for the same $ value, no partial payment credits will be accepted and no dates from the future can be moved to earlier dates, only to future dates.
CREDITS DO NOT ROLL OVER TO NEXT CALENDAR YEAR AND MUST BE USED BY END OF DECEMBER IN THE YEAR ISSUED. Our Markets operate rain or shine. Calling out due to rain when the market is still on does not get you a credit. If we cancel due to severe weather or any other factors, we will contact you regarding credit. Refunds or credits for extreme situations will be reviewed and decided upon on a case by case basis.
QUESTIONS? Please email us at admin@livingsmartmarket.com for the fastest response to your questions or inquiries (allow up to 24 hours for a response). Or call us at 916- 484-7000 - and leave a voicemail (calls are usually returned within 24-48 hours. Please DO NOT TEXT to make changes to your bookings or to request a new booking as we will not respond - all bookings must be done through the online application system.
*Please note: Not all reservations will need to be booked all at once for the year, you may fill the application out with just the dates you would like to pay for now and then re-submit the same form again for your future dates and so on. It is suggested to book no less than three shows if you plan to do them consecutively at any of the markets. Special Event dates at the Farmers Markets are dates that will include additional activities for the community and additional advertising will be done to bring attention to the "special" event. The Special Events on this form are the the ones that coincide with the Farmers Markets, other Annual Special Events outside the Farmers Markets will be processed separately. There will be a list of those events at the bottom of this form, if you would like to get an application to book any of these other special events, please check mark next to the events you are interested in and we will add you to the mailing list and send it out when it becomes available.
All applications must be received no later than 72 hours before the event you are booking in order to be processed in time to confirm your reservation. All applications must be received by no later than 5:00 PM PST Wednesdays (before Saturday/Sunday event). Upon receipt of application and payment you receive an email with Confirmaiton of your booking and it will include instructions for set up, address, market manager names and contacts.
Your signature below indicates your understanding and acknowledgment of the terms & conditions to reserve your booth space with Living Smart Farmers Markets and that you agree to adhere to the policies as explained above.