If mailing receipts, please send to:
16 Sage Estate Suite 202
Albany, NY 12204
Important Travel Logistics for Commission/Board members and Delegates/Alternates:
As an appointed commission/board member or delegate, you will be reimbursed the necessary expenses incurred as a result of your travel to and from each appropriate meeting.
For Clusters, the appropriate room reservation costs will be billed to the NYSAFP directly (you do not have to pay and wait for reimbursement). You will be asked for a credit card at registration to cover incidentals.
The NYSAFP will cover one room night for Commission members and two room nights for Board members (who also serve on a commission). You are responsible for meals for your guests.
NYSAFP policy requires that you purchase the least expensive travel method and save the receipts to receive reimbursement. You will be responsible for any travel upgrades above the basic fare.
Complete the ‘Expense Reimbursement Form’ and submit within 30 days with original receipts.
Hotel Accommodations: Generally, the meeting start/end times are set with sufficient time for travel within two hours of the meeting site. If you reside outside of the two hour travel time, NYSAFP will reimburse you for accommodations at the host or designated hotel (or equivalent). Please make sure to use the Group Code provided to receive the negotiated rate. You will be responsible for all incidentals.
You will be reimbursed for reasonable ground transportation expenses: taxis to/from your home, airport/train stations, and the hotel, as well as parking and tolls. Mileage is reimbursed at the current IRS rate for the use of your personally owned vehicle.
Unless otherwise stated, you are responsible for any expenses incurred by guests traveling with you.
Meals not arranged by NYSAFP will be reimbursed at actual cost up to:
$10 for breakfast ($15 in NYC)
$15 for lunch ($20 in NYC)
$50 for dinner ($75 in NYC)