NNCG 2025 Trader Registration Form

  • NNCG Trader Registration Form

    2025

  • If you have any questions, encounter any difficulties while completing this form, or need clarification or guidance, please don’t hesitate to contact us. The more complete and thorough your responses, the quicker we’ll be able to process your registration. We’re here to help!

  • Once completed and approved you will be provided with a subscription to our memebrs area which provides access to our expression of interest forms for our upcoming markets.

  • About You

    Required

  • Emergency Contact Details (optional)

    Please ensure the individual named below has given their consent for their name and contact number to be shared.

  • About Your Business

    Required

  • Businesses operating under a Multi-Level Marketing (MLM) structure, such as independent consultants or representatives selling products for a parent company, do not qualify as independent businesses under our criteria for participation

  • About Your Business and the products you would like to sell

    Required

  • It is important to be as precise as possible when completing these details and to list all the items you wish to sell at the market.

    Only the items you include on your application will be considered for approval for sale at market.

    If you would like to sell additional items in the future that are not included in your current application, you can seek permission to do so by contacting us directly. All requests for new items or activities at your stall will be reviewed on a case-by-case basis, and they must be approved before the new items can be offered for sale.

    Being clear and thorough helps us process your application quicker.

  • Categorising your Business

    We understand that every business is unique, and we want to ensure you are placed in the markets that best suits your products and business model. The information you provide here will help us determine whether you are better suited to the artisan markets, speciality markets, the general markets, or if some of your products may qualify for all markets.

    Artisan Trader 

    Artisan traders are makers and are at the heart of the artisan' markets, offering high-quality, handcrafted products that are made by the trader themselves. Every item reflects the skill, passion, and creativity of its maker, ensuring authenticity and originality.

    In Northern Ireland, artisan traders take pride in using locally sourced materials and ingredients wherever possible. Whether it’s handcrafted jewellery, bespoke textiles, unique artwork, or small-batch food and drink, these products are made with care and attention to detail. For food producers, the emphasis is on using Northern Irish produce whenever available, supporting local farmers and suppliers while maintaining the highest standards of quality and freshness.

    Artisan traders bring a truly unique shopping experience, where customers can connect directly with the maker, learn about their craft, and take home something truly special. These independent businesses showcase the best of local talent, celebrating the rich creativity and heritage of Northern Ireland.

    General Trader

    General traders offer a broad and diverse range of products that do not fit within the artisan (makers) market category. This includes assembled craft items, vintage collectables, household goods, affordable gifts, and unique finds. These products are often sourced or assembled rather than entirely handmade by the trader, making them more accessible in terms of price and variety.

    General traders must be independent businesses and sell products not typically found on the high street, offering customers a chance to discover something different. From pre-loved treasures and retro collectables to carefully sourced crafts and practical everyday items, this category brings an eclectic mix that appeals to a wide audience.

     

    Mixed Goods
    Some businesses may sell a mix of products, where certain items qualify for our artisan markets while others may be approved only for our general markets. To help us fully assess your application, please provide as much detail as possible about all the items you wish to sell.

    Providing accurate and detailed information will help us place you in the most appropriate categories for your business.

    If you are unsure about any aspect, please contact us to discuss your offerings before completing your form.

  • If you are not the maker of the products you sell, you are likely to be more suited to our speciality or general markets.

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  • Determining the Provenance of Your Food/Ingredients

    ARTISAN (Makers Market)

    To be considered for the Artisan Market with your food products, you must demonstrate the use of a reasonable proportion of ingredients produced in Northern Ireland or the Republic of Ireland. Evidence of the purchase of NI/ROI produced ingredients may be requested.

    We understand that not all ingredients can be sourced in NI/ROI and only require the use of local ingredients where they are produced and readily available in NI/ROI.

    Please note that simply purchasing ingredients from a local store or wholesaler does not qualify as 'using local produce.' You must demonstrate proof of provenance to demonstrate that the key ingredients were grown or reared in Northern Ireland.

    GENERAL MARKET

    If you wish to be considered solely for the General Market, there is no requirement to demonstrate the use of local produce, however where demand for space is high we will try to prioritise street food trailers that can demonstrate some use of local produce in their menu.

  • Your Stall Requirements

    Required
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  • Supplementary Business Information

    Optional - Tell us more about your business.

  • Why Bring Your Products to the Market?

    We’d love to hear why you want to bring your products to our market and what you hope to achieve. This helps us continue to improve and ensure the market meets the needs of our traders. Tell us about your business journey so far: what stage you're at, what makes your products unique, and whether you have any specific goals for joining the market, such as gaining exposure, testing new products, or building customer relationships.

    Hobbyists Welcome
    We work with many talented hobbyists, and if your reasons for participating aren’t strictly business-related, that’s perfectly fine. Many traders join our markets for the social benefits or to connect with like-minded people. If this resonates with you, please feel free to share your motivations.

    New to Trading?
    If you’re new to trading, or even if you’re experienced but could use some advice or support, let us know. We’re here to help and want to support you on your journey. Additionally, let us know if you have long-term aspirations for your business, such as launching new products, expanding into new markets or building your brand.

     

  • Do you have a web presence?
    If your business has a website or social media presence, please share the details. This will allow us to follow and help promote your online platforms.

    (If you don’t have a web presence, feel free to leave this section blank. We’re only interested in accounts set up for your business, not personal profiles.)

  • Trader Support, Discounts and Volunteering Opportunities

    Optional

  • More than a Market

    At NNCG, we are committed to creating an inclusive and supportive environment where individuals can develop personally, build confidence, and become part of a thriving community. Whether you're new to markets or have years of experience, we offer a range of opportunities tailored to your needs, from support to volunteering initiatives.

  • Make it to Market Programme

    Our Make it to Market Programme is designed to support individuals in their personal and professional development, helping them to grow and achieve their potential. Whether you're exploring self-employment, enhancing your employability, or building confidence and independence, this programme offers support and guidance.

    We recognise the importance of improving mental health, reducing loneliness, and fostering independence. Through this programme, you'll have the opportunity to connect with like-minded individuals, gain valuable skills through market trading, and build a sense of purpose and belonging. By joining, you become part of a supportive and encouraging community dedicated to helping each other succeed.

    Discounts for Eligible Individuals
    Discounts are available for individuals who meet any of the following criteria:

    • Are 30 years old or under.
    • Receive means-tested, employment-related benefits.
    • Receive Pension Credit.


    Please note that applying for discounts and joining the programme is optional. Documentation will be required to confirm eligibility.

    Providing Evidence of Eligibility

    The following benefits qualify as means-tested, employment-related benefits:

    • Universal Credit
    • Income-based Jobseeker’s Allowance (JSA)
    • Income-related Employment and Support Allowance (ESA)
    • Income Support
    • Housing Benefit
    • Working Tax Credit
    • Child Tax Credit
    • Pension Credit


    Guidance on Providing Proof
    To verify receipt of a qualifying benefit, you will be asked to provide any of the following:

    A recent award letter or notification from the relevant department or authority confirming eligibility.
    Confirmation from the Department for Communities or other relevant government bodies.


    Proof of eligibility should include the following:

    • Your name and address.
    • Confirmation of the benefit type.
    • All documentation must be up-to-date, relevant to the current period, and legible

    Providing Proof of Age if 30 or under
    we will ask for a valid form of photographic identification, such as:

    • Passport
    • Driving licence
    • Citizen Card


    If you are interested in the programme please let us know and we will forward an application.

  • Buddy Trader Programme
    Our Buddy Trader Programme connects experienced individuals with new or young  traders(18-30 Years Old), as well as those who may require additional support. As a Buddy Trader, you’ll provide practical guidance, share advice, and be a friendly presence to help support others.

    This role is not a significant time commitment. Buddy Traders may be asked to offer advice before a new trader attends their first market or lend a hand to support them on their first day.

    If you’re an experienced trader or have extensive market knowledge, we encourage you to apply to become a Buddy Trader. This is a rewarding way to contribute to the community while fostering confidence and independence among others.

  • Volunteering Opportunities
    For those who want to contribute further, we offer volunteering opportunities that allow you to assist with the smooth running of our events. Volunteering is a great way to gain valuable experience, connect with others, and give back to the community. Volunteers are also eligible for discounts as a token of appreciation for their time and effort.

    If you're interested in volunteering occasionally, you can indicate your availability on the expression of interest form for each market or event.

  • Legal Compliance

    Required

  • ENVIRONMENTAL HEALTH and/or DAERA REGISTRATION

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  • Allergen Labelling for PPDS (Prepacked for Direct Sale) – Also Known as Natasha’s Law

    Natasha’s Law applies to any food item that is packaged before being offered for sale. This includes items such as sauces, sandwiches, cakes, confections, traybakes, or snacks sealed in jars, bottles, bags, boxes, or other containers. These regulations require a full list of ingredients with allergens clearly highlighted on the packaging, among other requirements.

    Where Natasha’s Law does not apply:

    • Food packed at the customer’s request: For example, items freshly sliced, weighed, or boxed/packaged to order.
    • Non-pre-packaged foods: Loose items such as fruits, vegetables, fresh meat, or baked goods displayed openly. (Note: Allergen information must still be provided for these products, but this can be done through other means, including written signage or verbally upon request.)

     

    If you are unsure whether your products fall under Natasha’s Law, please consult the Food Standards Agency guidance HERE or contact us for clarification.

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  • Free-From Food Claims

  • Producers Licence

    Not all our markets hold permission for alcohol sales.

    If you are unsure whether a specific market allows the sale of alcohol, you can contact us directly or visit the Department for Communities website to check the list of approved events.

    Approval Process for Alcohol Sales:
    Once your trading pitch has been confirmed by us, you will need to contact the Police Service of Northern Ireland (PSNI) to obtain written approval for alcohol sales.

    This approval must be requested at least two weeks before the market date and is a legal requirement under Article 52D of the Licensing (Northern Ireland) Order 1996.

    The approval allows you (or your servant or agent) to sell intoxicating liquor at the event and ensures compliance with local licensing laws.

    If you have any further questions about alcohol sales at our markets or the process involved, please don’t hesitate to get in touch.

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  • CLP Compliance

    If you sell candles, wax melts, diffusers, or other home fragrance products, it is essential to comply with the Classification, Labelling, and Packaging (CLP) Regulations. These regulations ensure that products containing hazardous substances are correctly labelled to protect consumer safety. Compliance includes providing clear hazard information, warnings, and instructions on your product labels.

    As a trader, you are responsible for ensuring that your products meet these requirements before they are sold. Non-compliance can result in legal consequences and safety risks for customers.

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  • Toys and Products with Play Value Compliance

    Clarification for Traders

    Under the Toys (Safety) Regulations 2011, toys are defined as "any product or material designed or clearly intended (whether or not exclusively) for use in play by children under 14 years of age."
    Products with "play value" include items not explicitly marketed as toys but are likely to be used in play by children.


    Important Requirements

    All toys must comply with the Toys (Safety) Regulations 2011 and carry the appropriate UKCA or CE marking on the product or packaging.
    Labelling must include: The name and address of the manufacturer or responsible business.
    Appropriate warnings and instructions for use where applicable.
    If you are the maker you must retain testing paperwork and other compliance documents in their records, as they may be requested by authorities such as Trading Standards.

    Click here for Guidance for makers

  • Cosmetic Products Compliance (Skincare, haircare, perfumes, bathbombs soaps etc)

    In Northern Ireland, the sale of cosmetic products (e.g., skincare, haircare, perfumes, soaps) is governed by EU Regulation (EC) No 1223/2009 and the Cosmetic Products Enforcement Regulations 2013. These regulations ensure that all cosmetic products sold on the UK and EU markets meet strict safety, labelling, and manufacturing standards.

    If you make cosmetic products, you are responsible for ensuring compliance with these regulations, including safety assessments, appropriate labelling, and registration on the UK or EU Cosmetic Products Notification Portal. For resellers, it is essential to confirm that the products you sell have been produced and labelled in accordance with these regulations by the original manufacturer.

  • Copyright and Trademark Compliance

    All traders are required to ensure that the products they sell comply with copyright and intellectual property (IP) laws. This includes ensuring that the designs, logos, and branding used on products are not infringing on the rights of others. Copyright infringement and trademark violations can harm small businesses, damage reputations, and result in legal consequences.

    Definition of Copyright Infringement
    Copyright infringement occurs when someone uses another person’s original work without permission or proper licensing. This applies to artwork, logos, music, writing, and other creative works.

    Definition of Trademark Infringement
    Trademark infringement involves the unauthorised use of a registered trademark (e.g., brand logos, slogans, or symbols) that is likely to cause confusion about the source of the goods.

    Examples of Non-Compliance

    • Recreating and selling items featuring trademarked characters or logos without permission (e.g., cartoon characters, sports teams).
    • Printing unauthorised designs or characters on clothing, accessories, or printed goods.
    • Selling counterfeit or pirated goods, including branded merchandise.


    For more detailed information about copyright and intellectual property infringement, please refer to our blog post HERE:

  • Certification Requirements

    Required

  • Public (and product) Liability Insurance

    All traders are required to hold valid Public Liability Insurance to participate in our markets.

    For traders who make their own food, art, or crafts, it is also mandatory to ALSO have PRODUCT Liability Insurance to cover any potential claims related to the products you create and sell.

    If you employ staff or use volunteers, you are also required to hold Employers Liability Insurance. Please note, we do not require a copy of your Employers Liability Insurance as part of your application.

     

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  • Electricity
    Single-Phase Electricity:
    Only single-phase electricity is available when provided.

    Prioritisation:
    Electricity is prioritised for traders requiring power for cooking or chilling purposes. Art and craft traders are typically not located in areas with access to electricity. Due to high demand from food traders, it is rare that electricity can be provided to stalls selling other types of products.

    Load Limitations:
    We recommend traders limit their power requirements to between 6KW and 9kW, as higher loads may be difficult to accommodate, particularly at smaller markets.

    Generator Limitations:
    When electricity is supplied via a generator, it cannot be used for sensitive electrical equipment, such as laptops, chargers, or other devices requiring a stable power supply.


    Additional Requirements
    PAT Testing:All electrical equipment must be PAT-tested, and certification should be available for inspection.

    Extension Leads:Traders must provide their own extension leads with correct adaptors to connect to the generator, ensuring they are suitable for outdoor use.
    Extension leads should be at least 10m in length for general food stalls.
    Trailers or traders using their own gazebos should ensure their cabling is at least 20m in length.
    Power Fluctuations: Power supplied by generators may experience fluctuations. Ensure your equipment is compatible with generator power to prevent damage.

    Surge Protection:Traders are encouraged to use surge protectors to minimise risks to electrical devices.

    High-Powered Equipment: If your equipment requires high wattage, please inform us in advance to assess feasibility.

    Residual Current Devices (RCDs):
    All electrical setups should include RCDs to protect against electric shock and prevent damage to equipment. Ensure your RCD is suitable for outdoor use and tested regularly.

    Weatherproofing:
    Ensure that all plugs, sockets, and electrical connections are in good condition, weatherproof and compliant with outdoor safety standards.

    Safety:
    Cables must be secured safely to avoid trip hazards.

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  • If you do not currently have a Fire Risk Assessment, you can find a template to complete using this link: [DOWNLOAD].

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  • General Risk Assessment

    All traders are required to have a risk assessment for their stall and the activities carried out during market events. A risk assessment helps identify potential hazards and implement measures to minimise risks to customers, staff, and the public. This is essential for maintaining safety and compliance with health and safety regulations.

    We are unable to register you if you have not completed a risk assessment.  If you need help, and a template, or guide please visit the guidance page on our website HERE

  • Items not Permitted

    To maintain a unique and positive market experience while supporting small, independent retailers, we do not permit the sale of branded items from large corporations, products from MLM independent consultants/partners, or low-quality goods. This policy helps differentiate our market from high street offerings and ensures a diverse, original selection for our visitors. Additionally, we are committed to upholding a credible market environment by ensuring all items meet regulatory standards. Please note that this list is not exhaustive, and in the event of a dispute, the organisers' decision will be final.

  • Illegal and Dangerous Items

    • Illegal Products: Goods prohibited by law, such as drugs, controlled substances, or stolen items.
    • Firearms and Weapons: Guns, knives (excluding kitchen/crafts knives), explosives, or fireworks.
    • Dangerous Goods: Flammable materials, toxic substances, or other hazardous items.

    Ethical and Social Considerations

    • Hate Items: Materials promoting hatred, discrimination, or violence against any group based on race, gender, religion, or other protected categories. This includes items promoting paramilitary organisations or containing sectarian, racist, homophobic, or otherwise hateful slurs or language.
    • Violent Items: Products that promote, support, or glorify violence.
    • Endangered Species and Products: Items made from endangered animals or plants or that contribute to their endangerment.
    • Fur and Animal Products: Fur, ivory, or other controversial animal-derived products.
    • Branded Items from Large Corporations: Prohibited to avoid conflicts with high street retailers.
    • Multi-Level Marketing (MLM) Businesses: Products from MLM schemes or businesses operating under such schemes are not permitted.
    • Products with Unsubstantiated Medical Claims: Items making medical claims without clinical evidence.
    • Unqualified Consultancy: Individuals presenting themselves as consultants or experts must have appropriate certification or credentials.
    • Neutral & Inclusive Trading Environment – Our markets are welcoming to all and operate in a way that respects diverse views. While traders are welcome to sell religious or political items (e.g., books, symbols, historical documents). To ensure an inclusive space for traders and visitors, markets cannot be used for proselytising, evangelising, or political campaigning.

    Content and Intellectual Property

    • Adult Content: Pornographic or sexually explicit materials.
      Pirated or Counterfeit Goods: Illegal copies of software, movies, music, or branded merchandise.
    • Intellectual Property Infringements: Items violating copyrights, trademarks, or patents.

    Compliance with Safety and Health Standards

    • Non-Compliant Toys: Toys without CE (Conformité Européenne) marking.
      Uncertified Cosmetics: Cosmetics or personal care products lacking proper safety testing or labelling, and those not compliant with the current Cosmetic Products (Safety) Regulations.
    • Non-Compliant Candles: Candles that do not meet Classification, Labelling, and Packaging (CLP) regulations.
    • Non-Compliant Food Products: Food items not meeting safety and health regulations, including proper labelling, hygiene, allergen information.
    • Non-Compliant Textiles: Clothing or textiles lacking fire safety certification or containing prohibited chemicals.

    Other Prohibited Items

    • Sale of Live Animals: Not permitted in the market.
    • Lottery Tickets and Gambling: Games of chance or gambling activities, unless specifically regulated and allowed.
    • Items Promoting Illegal Activities: Products encouraging illegal behaviour, such as lock-picking tools or drug paraphernalia.
    • Poor Quality Items: No bric-a-brac, poor-quality goods, or substandard items.
      Unsuitable Items: Commercial tools and commercial hardware items.

    Businesses/Products That Do Not Adhere to Consumer Protection and Relevant Legislation
    It is your responsibility to ensure that you and your employees comply with all current legislation in respect of your business/products and provide any relevant documentary evidence upon request. Below is a non-exhaustive list of legislation to consider (additional laws may apply depending on your product type):

    • Consumer Protection Legislation
    • Fair Trading, Trade Descriptions, and Trading Standards
    • Consumer Rights Act 2015
    • Food Safety Regulations

  • Additional

  • Making Markets Inclusive for all with JAM Card Awarenss (Just a Minute)

    NNCG is a JAM Card Friendly market, and all traders are required to complete JAM Card Awareness training after their first market.

    If you have not yet completed your JAM Card Awareness training, we can provide a short 15-minute online awareness course for £5 through the NOW Group.

    You can find out more about this initiative HERE

    You do not need this for your first few markets, but if you wish to trade regularly you will be required to complete this training with us.

  • Dog-Friendly Markets
    While our markets are generally dog-friendly for visitors, this can vary depending on the venue.

    Important Information for Traders:

    Traders are usually NOT advised to bring dogs with them if they are trading from an NNCG-provided gazebo, marquee, or indoor venue.


    If you are trading from your own gazebo at an outdoor market, you may bring a dog on a lead, provided:

    • The venue permits dogs.
    • You are not selling food.
    • Your dog is well-behaved.
    • Your dog is properly cared for, including access to water, shade, remains on a lead, and is under supervision at all times.


    Exception:
    Service dogs are always permitted, regardless of the venue or trading setup. If you plan to bring a service dog, please notify us in advance so that we can make any necessary adjustments.

    Additional Requests:
    Requests to bring non-service dogs for traders trading from NNCG Gazebos/stalls/indoor venues can sometimes be accommodated if we are notified in advance and the venue permits non-service dogs.

    This policy ensures a safe and comfortable environment for all attendees and your dogs.

  • Environmental Impact

    We are committed to reducing the environmental impact of our markets, which includes considering the sustainability practices of our traders.

    The use of single-use plastics, such as cutlery, plates, and straws etc are not permitted.

    Priority will be given to traders who can demonstrate efforts to minimise their environmental impact and adopt eco-friendly practices.

  • Data Protection and privacy
    The information you provide in this form will be used for dealing with you as a registered trader with NNCG and to allow us to provide you with our services and stay in touch with you.

    Your data may be shared with legal compliance organisations, including local councils, trading standards, and other enforcement bodies, where required by law or in the exercise of their statutory duties or our own legal obligations.

    Our privacy policy can be found at https://www.naturallynorthcoastandglens.co.uk/privacy-policy

    Your data will be stored and used in accordance with this Policy in providing our services to you.

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