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  • Booth Activity Requests
    Due by January 14, 2025
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  • Giveaway Items
    Exhibiting companies are permitted to distribute items from their exhibit booth during the meeting as long as these items meet the following conditions:
    • Items are educational in nature
    • Can be used during the meeting or in the professional activities of the attendee
    • Have a cost of $100 or less per item
    Items that do not require an approval:
    • Product literature and samples, writing pens or pencils, pads of paper, rulers, tape measures, or luggage tags
    • Food and beverage items ordered from the San Diego Convention Center's exclusive food and beverage provider, Sodexo Live!
    Items that are not permitted for distribution:
    • Golf balls, pocketknives, t-shirts, hats, lanyards, adhesive backed decals or stickers, unofficial badges, pins or buttons, large shopping bags or tote bags
    Bags
    Small paper or plastic bags for distributing company literature or products are acceptable if no larger than 14” x 11” including the handle. A sample or drawing with the dimensions must be submitted for review and approval. Large shopping bags or tote bags are strictly forbidden.

  • Raffles/Drawings

    Drawings and raffles may be conducted by an exhibitor provided the following conditions are met:

    • The item(s) to be awarded cannot exceed $100 in value and must be educational in nature.
    • Must comply with all local, state and federal laws governing such drawings or raffles. Determining compliance with legal obligation is solely the responsibility of the exhibitor.
    • Rules must be posted at the booth and must include: eligibility, date and time of the drawing, the words “no purchase necessary to enter,” and how winners are notified.
    • The drawing must take place after the conclusion of the AAOS Annual Meeting.
    • It is the responsibility of the exhibitor to notify the winner and to make arrangements for the transfer of the prize to the winner.
    • The exhibitor must agree to indemnify the American Academy of Orthopaedic Surgeons/American Association of Orthopaedic Surgeons, its official contractors, and the Moscone Center, and their respective directors, officers, employees, representatives, agents, successors and assigns in the event of any claims arising from the raffle or drawing.
    • AAOS reserves the right to restrict drawings or raffles that it
      deems inappropriate or unprofessional.

     

  • Photography
     
    AAOS has designated an official photographer to handle all photography/videography within the exhibit halls. An order form will be included in the Exhibitor Service Manual. Except for services ordered through the official photographer, exhibitors must have prior written approval for any photographing, videotaping or audio taping activity in the exhibit halls.
     
    Provided shots are taken by a full-time company employee, exhibitors may photograph and/or videotape their booth from the confines of their booth space during non-exhibit hours when attendees are not present in the exhibit halls. Photographing, videotaping or audio taping during exhibit hours is strictly prohibited.
     
    Exhibitor should not photograph or videotape any other exhibitor’s booth or products.
     

  • Celebrity/Spokespersons

    Exhibitors may utilize the services of a celebrity only if this individual is routinely employed as a spokesperson for the product, service, or technology on display at AAOS 2025. Exhibitors wishing to have such a celebrity in their booth must submit the proposed schedule and activity for the celebrity via the Booth Activities form by January 14, 2025. Exhibitors with less than 400 square feet of exhibit space will not be considered for this type of activity due to crowd control concerns.

     

    Only such activities that, in the sole discretion of the AAOS, are in keeping with the professional nature of the Annual Meeting will be permitted.

  • Sports-Related Booth Activities

    Exhibitors may include sports related activities in their booth provided they receive AAOS approval and meet the following conditions:

    • pertain to range of motion
    • applicable for an exhibitor’s product(s)
    • adequate space within the booth to ensure activity will not obstruct the aisles or prevent access to any nearby exhibitor booth
    • does not create a sound or noise disturbance

    Only such activities that, in the sole discretion of the AAOS, are in keeping with the professional nature of the Annual Meeting will be permitted.

  • Vehicle in Booth

    Vehicles on display must adhere to the following rules:

    • No more than one-quarter tank of gas or five gallons, whichever is less
    • A locking gas cap or tape over the gas cap
    • Batteries shall be disconnected in an approved manner
    • A drip pan under the vehicle’s drive train (motor to differential)
    • Vehicles shall not be moved during show hours
    • Refueling is prohibited in the facility, on the docks and outside premises
    • Disconnect the battery for staging electric vehicles
    • Electric vehicles must have their battery disconnected once placed in position. If unable to disconnect the battery due to battery location, then the ignition fuse must be removed.
    • Electric vehicles are at no time allowed to be turned on during event hours.

  • Other Booth Activities

    The use of balloons, live animals, magicians, puppet shows, fortune tellers, dancers, costumed characters, celebrity look-a-likes, mimes, robots or other like entertainment is prohibited. Live performance of music is prohibited.

    Only such activities that, in the sole discretion of the AAOS, are in keeping with the professional nature of the Annual Meeting will be permitted.

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  • If you have any questions, contact exhibits@aaos.org 
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