2025 - Island Exhibit Design Approval

Island Booth Design Approval Form

All exhibitors with an island booth (400 sq. ft. and larger) are required to submit a scaled floor plan and elevation diagram to AAOS for approval by January 14, 2025. These floor plans must be drawn to scale, include all exhibit components and their dimensions and all hanging signs and rigging components. The scale utilized for each floor plan should accompany that floor plan.

Booth #:*

Company Name:*

Contact Name:*

E-mail:*

Phone Number

Area CodePhone Number

EAC Company Name

EAC Contact Name

Maximum Height of Exhibit:*

Maximum height for Island Booths is 25 feet

Dimensions of Exhibit:*

Does Your Exhibit Have Multi-Levels or Is Covered?*

YesNo

The San Diego Convention Center has established requirements regarding acceptable booth configurations from a safety standpoint.

a. All exhibit construction and decoration materials must be flame retardant. For acceptable materials for booth construction, visit the Fire Marshal Requirements for Booths and Displays.

b. Storage of any kind behind back drapes, display walls or inside the display areas is strictly prohibited.

c. Fire extinguishers and fire hose cabinets which may be located on a column must remain visible and accessible at all times.

d. Booths that have multiple levels or rooms with enclosures are required to be equipped with a UL-approved, battery-operated smoke detector attached to the ceiling or under structure. A 2A10BC fire extinguisher is required on each level and must be easily available.

e. For multi-level booth or rooms with enclosures that exceed 500 square feet, an overnight fire watch is required. This is the responsibility of the exhibitor and supplied and approved by the San Diego Convention Center Fire Marshal.

f. Staircases for multi-level booths can be circular, but not spiral or winding and must have tread all the way around. The staircase for a multi-level booth must be at least 3 feet in width and have a handrail on at least one side. If any second level is designated to hold over 10 people, a second staircase is required for emergency evacuations.

g. Exhibitors may not connect into the San Diego Convention Center sprinkler system.

h. San Diego Convention Center Fire and Safety staff inspects all booths to ensure compliance.

i. The San Diego Convention Center Fire Marshal requires that booths that exceed 16 feet in height or are covered and/or multi-story exhibit booths must submit floor plans for review and approval by January 14, 2025. Plans for all multi-level booths must be stamped by a licensed structural engineer. Complete details will be included in the Exhibitor Service Manual, and following is the San Diego Convention Center Fire Marshal contact information:

Name: Joe May

Title: Fire Marshal

111 W. Harbor Drive

San Diego, CA 92101

Telephone: 619-525-5419

Email: jmay@sandiego.gov

Does Your Exhibit Include a Hanging Sign?*

YesNo

Hanging signs/banners may not exceed the perimeter of assigned booth space. The suspended height limit when measured from the floor up to the top of the sign is 25 feet.

Does Your Hanging Sign Require Electricity? *

YesNo

Does Your Exhibit Have an Elevated Floor? *

YesNo

How High is this Elevated Floor?*

Raised floors must be ADA compliant, include ramps to access the booth space, and not extend into the aisle. Raised areas that are not ramped must be clearly marked or lit around the perimeter.

A standard wheelchair ramp should have a grade no steeper than 1:12. This means that for every inch of rise (change in height), there should be 12 inches of run (change in length). Ramps should have a minimum width of 36 inches. Further information regarding ADA compliance is available at https://www.ada.gov/2010_regs.htm.

Does your Exhibit Have a Ramp so that Attendees Can Access the Booth? *

YesNo

Does your Exhibit Have Counters?*

YesNo

Are All Your Counters Placed a Minimum of One Foot from All Aisles?*

YesNo

Does Your Exhibit Have a Presentation Area? *

YesNo

Is this Presentation Area a Minimum of 5 ft. from All Aisles? *

YesNo

Will Your Booth Structure Have a Door that Faces an Aisle? *

YesNo

Will Your Door Be Set Back Far Enough to Allow Clearance to Open Without Entering the Aisle?*

YesNo

Will Your Booth Have Hanging Lights? *

YesNo

Lights hung from an overhead truss system or facility overhead catwalks and/or beams must be placed within the perimeter of the exhibitor’s booth space. Will all your lights be placed with the perimeter of your booth?*

YesNo

Island booth exhibitors that wish to have facility lights turned off that are within the confines of their booth space must submit requests to the San Diego Convention Center by January 14, 2025. No requests will be granted to turn off lights that project over aisle space or other exhibitors’ booths. Island exhibits that include lights hung from an overhead truss system or facility overhead catwalks and/ or beams must be placed within the perimeter of the exhibitor’s booth space.

The exhibitor of an island booth is responsible for any costs related to lighting installation and dismantle, including any lights which may be denied approval on site due to infringing on AAOS aisles, or other areas outside the exhibitor’s booth space.

The following schedule lists when the San Diego Convention will go to “show level lighting and power” in Halls A - H:

Sunday, March 9 1:30 – 3:30 PM

Monday,March 10 1:30 – 3:30 PM

Please attach your island booth design file(s) here:*

Select File

Please combine files into a single PDF for upload to avoid multiple submissions

If you have any questions, please contact us at exhibits@aaos.org.