Call for Volunteers

Call for Volunteers

Deadline to submit December 1, 2024
Name*

First NameLast Name
Cell phone*
Please enter a valid phone number.
Email*
example@example.com
OAVT Member #*
Preferred t-shirt/vest size*
What volunteer role are you interested in?*

Session ModeratorAmbassadorZone LeadStudent Volunteer (skip to Student section)Booth Volunteer
Indicate your availability (check all that apply):*

Friday, February 28 - MorningFriday, February 28 - AfternoonSaturday, March 1 - MorningSaturday, March 1 - Afternoon
How many hours per day would you like to volunteer?*

Click here for a description of volunteer roles available
ZONE LEAD(S)

The Zone Lead (arriving by noon on Thursday) works in conjunction with the Event Specialist. The Zone Lead is responsible for managing, assigning and overseeing all volunteer moderators.

Zone Lead(s) will take Unity scanner training to gain an understanding of the badge scanning system and assist BBW staff if needed.

They will also:
- Participate in set-up on Thursday afternoon / evening.
- Be present at the venue for both Friday and Saturday during all session times (approximately 7am to 5pm).
- Meet all Moderators for breakfast on Friday morning.
- Ensure volunteers sign the check-in and check-out board each day.
- Ensure all rooms have a “Rooms FULL” sign and "5 min/10 min" warning signs to alert speakers.
- Be present for all volunteer training sessions.
- Manage distribution and collection of session scanning devices.
- Other duties as required.
SESSION MODERATOR(S):

A moderator is someone who is comfortable:
- interacting with other RVTs
- speaking clearly in front of a full room
- introducing the speaker
- asking delegates to fill all the chairs
- asking delegates who remain in the room to have their badge scanned for the next session
- answering questions
- Moderators are expected to have general knowledge of the conference and must be familiar with the speakers bio.
AMBASSADOR(S):

Ambassadors are comfortable:
- greeting attendees
- providing directions
- answering questions
- possibly standing for long periods of time.
Ambassadors are expected to have general knowledge of the conference and the layout of the convention centre.

A minimum Volunteer committment of 3 hours is required to receive volunteer CE.

For students only
Student volunteers must hold a current OAVT student or pending membership and be in good standing. The membership must be valid through April 2025. Student Volunteers will be assisting with moving and set-up of lab supplies and equipment. Student Volunteers will receive a complimentary conference pass for the day that they volunteer.

For example, if a student is volunteering on Friday morning, they will receive a complimentary Friday Conference pass allowing them to attend the conference for the full day.

Students are required to volunteer for a minimum half day of the conference so they may attend sessions during the other 1/2 of the day.
Please review and agree to the following statements:

I confirm that I currently hold an OAVT Student or pending membership and am in good standing.I understand that Student Volunteers will receive a complimentary pass for only the day they are volunteering. If I wish to purchase a pass for an additional day, that will be at my own expense.I acknowledge that I am NOT eligigle to collect Continuing Education credits towards my RVT status for the 2025 OAVT Conference as I am not currently an RVT.
Please indicate your availability:

Friday, February 28thSaturday, March 1stBoth