Equipment
1. Vendors are responsible for providing all equipment necessary for their booth or activation. All equipment must be safe, fully operational, and comply with all applicable health, safety, and fire regulations.
2. Staffing
Vendors must adequately staff their booth with friendly, professional representatives throughout the event. Branded attire is encouraged. Staff should actively engage attendees and may offer demonstrations or product samples where permitted.
3. Supplies
Vendors are responsible for maintaining an adequate inventory of products, promotional materials, and operational supplies for the duration of the festival.
Event Guidelines
1. Setup & Cleanup
Booth setup must be completed at least one (1) hour before the festival opens. Vendors are responsible for maintaining a clean, organized, and safe booth throughout the event and must remove all equipment and materials promptly following the event.
2. Event Compliance
Vendors must follow all event schedules, load-in/load-out procedures, waste disposal requirements, and electrical or generator guidelines established by Sabor y Motor Fest management.
Organizer Responsibilities
1. Event Coordination
Original ME, represented by Randy Catala, serves as the event organizer and will oversee festival operations, vendor coordination, marketing, and promotion for Sabor y Motor Fest 2026.
2. Business Operations
Original ME will not make business, pricing, or operational decisions on behalf of any vendor without the vendor's prior approval.
Vendor Responsibilities
1. Event Signage
Vendors agree to accommodate official Sabor y Motor Fest 2026 signage when requested by event management.
2. Load-In
Vendor load-in and setup will take place between 9:00 AM and 11:00 AM on the day of the event unless otherwise communicated.
3. Booth Equipment
Branded tents, tables, chairs, displays, and small generators are permitted, subject to festival safety requirements and prior approval.
Cancellation & Force Majeure
If Sabor y Motor Fest 2026 is canceled, postponed, or interrupted due to circumstances beyond the reasonable control of the event organizers, including but not limited to acts of God, severe weather, fire, flooding, labor disputes, civil unrest, or public safety concerns, vendors will be entitled to a refund of applicable vendor fees, or a prorated refund if the festival is partially completed.