Function Run Sheet v4.3 2021

An Orlando Function
Please Select An Option For This Run Sheet.

Booking ConfirmedThis is an Enquiry Only
Choose Your Style of Function
Select the option closest to your event
For Cocktail style events please see the following options
Cocktail Events
VENUE HIRE / CHARGE All evening functions are subject to a venue hire charge priced from $300 to $600 depending on the style of event and number of guests attending. We will let you know the expected value once we have received your enquiry
Venue Hire (office Use only)
Enquiry Details:
Please enter all fields that you require us to reply on as pricing can only be based on information supplied to us.
Company Name Or Place Of Work
First Name
first name please
Last Name
surname please
Your Phone No
Address
Email Address
example@example.com
2nd Point of Contact
Other Contact /s
Other contact info
* Note Other Option Details
Function / Event Date
Function / Event Overview
Expected number of Guests*
NB: Please try to be within 10 percent of guest numbers reserved with final numbers including any special dietary requirements 10 days out
NB: Please note: we have a standard $150 set-up/pack-down fee for all bands / Dj's
PRE EVENT SETUP...we allow for a 30 minute "no Charge" period followed by a $50 per 15 minute charge there-after

We don't require more than 30 minutes of pre-setup time thank youWe will require more than 30 minutes set-up thank you ($50 per 15 minutes after 30 minutes)
Expected set-up notes and timings
30 minutes no charge set-up then $50/ 15 minutes
KEY TIMINGS FOR ORLANDO STAFF
Pre-Event Set-Up Access Time Required
Guests Arrival Time
Seated For Dining
Dinner Served
Conclusion Of Event
Guests Departure Time
Enter Your Proposed Itinerary
POST EVENT PACK-OUT..we allow for a 30 minute "no charge" period followed by a $50 per 15 minute charge there-after

We don't require more than 30 minutes of pack-down thank youWe will require more than 30 minutes pack-down thank you ($50 per 15 minutes after 30 minutes)
Expected pack-down notes and timings
To be charged at $50/ 15 minutes after 1/2 hour
Other Details Please
If you selected & other from the conference type
Please let us know if you are bringing a cake and from which registered kitchen it is being made.

Alternatively, please enquire if you would like us to supply a cake for you.
MENU SELECTION AND EXTRAS (please note that menu alterations and re-writing is subject to a surcharge)
*SPECIAL MENU ORDERS & DIETARIES (please have these to us 10 days prior to your event)
*NB: To reduce wastage, any special menu orders placed but not required on the day due to mind change, will be charged in full as an 'additional' menu.
Special Dietary Requirment Notes:
We require names and special dietary requests including guest names plus table numbers if applicable 10 days prior to your event please *NB: To reduce wastage, any special menu orders placed but not required on the day due to mind change, will be charged in full as an 'additional' menu.
Do you require Linen Napkins (@$1.26ea incl. gst)?

Yes PleaseNo Thanks
REFRESHMENTS:

Please see the website for a list of available drinks
Do you require a refreshment tab

Yes pleaseNo thank youOther To Be Confirmed (enter notes in overview below)
Teas / Coffees if not included in your menu choice

Add to tabGuests to purchase own
Availability

Non alcoholic drinksBeerWineSpiritsFilter Tea & Coffee (if not included in your menu choice)Other
Restrictions

First drink on arrivalRestricted valueNo restrictionsOther
TAB LIMIT $
Service providers drinks ie Band / DJ / photographer etc

To purchase their own drinksAdd to our bar tab
Dinner/ lunch wines

Yes wines to table pleaseNo table wines thank youA selection on a wine barrel to the centre of the room
Wine selection for the barrel
Wine Selections For Tables
Table Wine Options

Remove TopsLeave Tops On
Refreshments / Bar Tab Overview
DRIVING RANGE ON THE VERANDA
Golfer or not, the Orlando Driving Range is a must do for all of your guests..

Most evening events at Orlando Country include unlimited golf balls and clubs as part of the venue charge / price of your function, although we do reserve the right to restrict access without question at anytime to ensure the safety of all guests.

For Lunch Functions inclusion of the driving range is subject to minimum requirements and timings.
Driving Range notes / requests
Venue set-up and equipment hire overview
Select Room Layout

TheatreBanquetCaberet
Equipment, AV Sound etc for hire (all pricing excl. gst):

Projector 5000lumin and 150inch Screen $145Presentation pointer $20Laptop / Presentation Speakers $35Staging $15050 inch TV (on portable Stand with laptop connection) $90WIFI (limited speed as is a satellite connection) - No ChargeMicrophone $45Lectern - No ChargeCoat Rack at entrance (approx. 10 coats) - No ChargeEntrance Greeting Table (Wooden no cloth and chair’s)Flip Chart Easel $32Flip Chart pad pages $1.50eachWhite Board and Pens $35Note Pads & Pens $5.50eachOther
Add Equipment Notes
Function Payments are available via 1 x transaction only, we do accept multiple payments for dinner etc - cash bar is availble for non-tabbed drinks.
Payment Options

To be confirmedPlease invoice us upon confirmation of our booking.We are existing clients, please invoice us afterwards by email.We are new business clients, may we please set up an account to be invoiced afterwards by email - Note: physical address required.May we please pay by credit card (+1.9 percent)
New client invoicing details (include a physical address)
Please enter a physical address for invoicing
Add Invoicing / payment notes here please
Transport
Pre-arranged transport is required for all guests departing Orlando Country

Please manage your guest’s departure to ensure we comply with our license requirements.
Guests Transport Confirmation

We agree to ensure we have a plan in place to ensure all our guests are safely vacated from the propertyOther
*PLEASE NOTE THE FOLLOWING:
Guests must depart (with pre organised Taxis/ Bus sober driver car etc) @ the agreed finish time.
**Please note that a late guest charge of $10.00pp per 30-minute unit is automatically added to your account for all guests on site / inside the property gates beyond our itinerary.
This above fee allows us to then re- allocate staff resources appropriately.
Instant Cleaning Fee Charge

What is the instant cleaning fee?
A charge made to your account should any of your guests be sick / vomit etc and the Orlando staff are required to clean-up after them.

Why is this an additional charge?
This is a job for professional cleaners, not our staff, however, for the comfort and safety of your guests, our staff will kindly attend to any mess with as little fuss as possible.

How much is the fee?
$90.00 per incident or at cost should we need professional cleaners to follow-up due to an extreme event.
The Orlando Country Cancellation Policy

Event Terms & Conditions

Deposit Terms
A non-refundable deposit is required to hold / secure an available event date along with venue hire pricing at Orlando Country.

Should your event go ahead as planned or generally agreed to at the time of your booking ie guest numbers, event style, expected menu selections etc, then the above deposit will be credited back to your final account, less any associated costs that may have been incurred.

In the event of a ‘cancellation or postponement’ of your event, the above deposit will be used to off-set any cancellation or administration fee’s either in part or full.

If no deposit has been paid a $350 excl. gst transfer fee will be payable to a date mutual to both parties.

If a suitable date cannot be found then our cancellation fees will apply

Postponements
Please note that any deposit paid to secure and hold a specific ‘date and venue hire’ is “non transferable to an alternative date”, although, if we are notified well in advance, we may be able to facilitate another client to take over your date and therefore purchase your deposit or part deposit from you. This would then allow you to secure a new date with us with either part or no penalty, although updated pricing would apply s your reserved date .

Note: Any set pricing quoted is only applicable up until your booking date, with subsequent dates requiring updated pricing.

Orlando Country General Cancellation Policy Terms
The following applies to all function or event cancellations:
30 days or less of your event: a cancellation fee set at 80% of the total value of your function.
31-60 days of your event: a cancellation fee set at 30% of the total value of your function.
Also please note that if you have a deposit paid to secure and hold a specific date, this will be able to either “in part or full” offset against any cancellation fees that may be due.

ORLANDO COVID RELATED CANCELLATION POLICY
Cancellation fees will not be charged should our venue be closed and unable to operate due to government imposed COVID regulations.
NB: Restrictions including ‘unvaccinated’ guests being unable to attend due to government imposed COVID regulations, at any COVID level, are not exempt from cancellation fees and are as per our “General Cancellation Policy Terms” above.
Any Government requirement that limits or restricts the legal number of guests or group size allowed at Orlando Country will not be counted as a reduction in agreed numbers.
Terms and Conditions

I have read and agree with all terms and conditionsI have some questions in relation to the Terms
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