Room & Event Scheduling Request

Room & Event Scheduling Request
This form is designed to help you plan and organize events on the Otero College campus. Whether it's for a corporate conference, student focused activity or a community meetup, we can help you find a space to reserve. Please provide us with the necessary details and we will work to make sure your event space is secured.
Are you an Otero College employee?*

YesNo
What type of reservation request is this? Please select all that apply.

Academic EventsMeetings & ConferencesPrivate EventsPublic EventsStudent Events/Campus Life
What type of reservation request is this? Please select all that apply.

Meetings & ConferencesPrivate EventsPublic Events
Contact Name*

First NameLast Name
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Please enter a valid phone number.
Email*
example@example.com
Is the organization that you are booking this event for a tax exempt organization?

YesNo
If yes, please provide your organizations tax exempt ID number.
Meeting or Event Information
Meeting or Event Title*
Requested Date*

MonthDayYear
Date
Is this a recurring event?

YesNo
Please include recurring dates, days of the week, or additional details about this event occurrence.
Beginning Time*

Hour Minutes

AM/PM Option
Ending Time*

Hour Minutes

AM/PM Option
Meeting or Event Description*
Estimated Number of Attendees*
Do you need time to set up?*

YesNo
How many minutes of set up time?
Intended Audience

All StudentsFaculty & StaffTRiO onlyCommunityExclusive Population (i.e. team meetings, committee meetings, class, etc.)
Location Selection
Select Location & Room, Lobby, or Hallway
McBride Hall

Computer LabMath Lab/Think Tank RoomEnter Specific Room Number
McDivitt Hall

McDivitt LobbyEnter Specific Room Number
SCORE Center

Conference Room
Macdonald Hall

Room 120Room 125
Life Science

Life Science LobbyEnter Specific Room Number
Wheeler Hall

Wheeler Hall LobbyEnter Specific Room Number
Learning Commons

Franzman Collaboration RoomPresentation AreaLearning Commons PatioTutoring Center
Humanities Center

Ed Stafford Theater & LobbyHumanities Center LobbyGreen Room/Dressing RoomEnter Specific Room Number
Student Center

Rizzuto Banquet RoomConference Room 112 (Old Bookstore)Conference Room 120ASG Room 117Student Center HallwayRattler's Den PatioRattler's Den
Outdoor Spaces

Rattler FieldCampus Green (Between TRiO and Student Center)The Loop (Wheeler Hall Entrance Area)Rizzuto Banquet Room PatioRattler's Den PatioLearning Commons PatioCampus WideOther
Location Selection & Set Up
Primary Room Requested
Secondary Room Requested (optional)
Choose your table setup

Classroom StyleU-ShapeBanquet with Round TablesTheater StyleOther
Upload Alternate Table Layout

Cancelof
Number of Registration Tables
Number of Display Tables
Number of Presenter Tables
Visual/Audio Equipment
Rizzuto Banquet Room Equipment/Setup

Lavalier MicProjectorPortable MicrophoneWhite BoardFlip ChartPlatform StageDance FloorPiano
Conference Rooms

ProjectorWhite BoardsSmart ScreenFlip Chart
Catering and/or Refreshments?*

Refreshments OnlyCatering and RefreshmentsNo Catering or Refreshments
Note: Due to health regulations Otero cannot accept outside catering vendors. All refreshments and food items must be ordered through Sodexo Flavours Catering.
Otero College Facility Fee Schedule
Rizzuto Banquet Room

Fee includes set-up and clean up
- Seminars and Meetings:
  - $150
- Banquets & Parties:
  - $150
  - with Dance Floor - $300
- Wedding Reception (or similar event ex: bar mitzvah):
  - with Dance Floor - $500
  - without Dance Floor - $450
Rattler's Den & McBride 137

The Food Court is available only when school is not in session, or by approval of the Auxiliary Services Coordinator. Fee includes set-up and clean up.
- Seminars, Meetings & Banquets:
  - $150
Conference Room 120, 112, ASG Room & All Classrooms

Fees include set-up and clean up
- Seminars and Meetings:
  - $75
Ed Stafford Theatre

Fee includes set-up and clean up
- Concerts, Theatrical Performances, Seminars/Meetings, etc.
  - $150 per day, includes 8 hours of tech time
Any additional requirements for this event?
Do you want this event listed on Otero College's public website calendar?*

YesNo
Should be Empty:

Room & Event Scheduling Request

Meeting or Event Information

Location Selection

Location Selection & Set Up

Visual/Audio Equipment

Otero College Facility Fee Schedule

Rizzuto Banquet Room

Rattler's Den & McBride 137

Conference Room 120, 112, ASG Room & All Classrooms

Ed Stafford Theatre