We are delighted that you will be joining us on a PolarExplorers expedition! Please take a few moments to complete this application. The application is divided by tabs.

You can complete it all at once or you can complete it during several sessions.At the end of each section you have the option to "Submit & Exit" or "Continue To Next Section". If you click "Submit & Exit" you will exit the form and you will receive and email with a link to return to the form. You may print the entire form anytime by clicking "Print Form" at the bottom of the last section.

A progress bar will let you know when you are complete. 

Responsibilities of PolarExplorers (that's us):

PolarExplorers exists to help people achieve their dreams of travel within the polar regions. We will work closely with each team member to achieve individual and team goals. PolarExplorers is the polar division of The Northwest Passage, Inc. The Northwest Passage, Inc.,(dba PolarExplorers) and its employees, agents, outfitters, and owners act only as the agent for certain providers such as hotels, transportation companies, land operators and suppliers of travel services and their owners, contractors and suppliers. PolarExplorers assumes no responsibility or liability for damage, death, expense or inconvenience caused by negligent conduct or financial irresponsibility of suppliers or outfitters, whether caused by defects in aircraft or vehicles, breakdown in equipment, late air arrivals or departures or changes in schedules. Additionally, PolarExplorers assumes no responsibility or liability for damage death, expense or inconvenience for force majeure, acts of God, detention, annoyance, pandemics, disease outbreaks, quarantines, strikes, political/civil unrest and disputes, terrorism, theft, government regulations, border closings, etc., over which they, and their suppliers and outfitters, have no control.

PolarExplorers reserves the right to alter or omit without notice any part of the itinerary, including lodging and expedition/trip leadership. Should there be insufficient participation in any trip or should circumstances beyond our control arise, PolarExplorers reserves the right to withdraw the trip, and will make every attempt to accommodate you on another trip. PolarExplorers reserves the right to alter prices and dates listed in our material. Air packages may also be altered at any time to accommodate international influences. PolarExplorers is not responsible for any expenses incurred by trip members such as equipment purchase, medical costs, trip cancellation and evacuation insurance, air ticket cancellation penalties, costs associated with trip interruption or modification due to weather, travel conditions, medical emergencies or other causes beyond our control, etc. Rescheduling an expedition does not constitute cancellation. 

Responsibilities of Participants (that’s you!)

All adventure has many elements of risk. The risks on a polar expedition include, but in no way are limited to: flying in charter aircraft in very remote regions, cold weather injuries and illnesses including hypothermia and frostbite, falling, sunburn, snow blindness, falling in open water, moving ice, collision, overturning dogsleds, snowmobile accidents, altitude sickness, etc. Be sure you are willing and prepared to assume all risks (both physical and financial) associated with the trip and the activity before joining us. All participants are required to read, be certain that they understand and, if they agree to fully assume all the risks involved, sign a waiver at the time of applying releasing PolarExplorers from any liability resulting from participation in any given trip.

Participants must make any medical problems (physical and mental) and any dietary restrictions known to us when they register. Participants with known medical difficulties must provide their doctor’s written permission to participate. Participants should take care of any pending medical or dental problems prior to departure and must supply their own medical needs including medication for 21 days longer than the duration of the trip. The trip leader has the right to disqualify anyone at any time during the trip ifhe or she feels the trip member is physically incapable and/or if the trip member’s continued participation will jeopardize that individual or the group. Neither refunds nor credits are given under such circumstances. Trip participants must choose a trip that is appropriate to their interests and abilities, must bring appropriate clothing and equipment as advised by PolarExplorers, and are responsible for following normal social behavior patterns with fellow trip members as well as maintaining normal standards of personal hygiene. Should it become necessary, PolarExplorers will arrange or supply medical treatment, evacuation or any other emergency service on your behalf and at your expense, as PolarExplorers deems essential for your safety and well being.

This is our current COVID-19 Policy (we reserve the right to change or adapt this policy as additional information becomes available):  

A valid COVID-19 vaccination is required for participation on any PolarExplorers expedition or training. You certify and represent that, if you are feeling any of the symptoms related to COVID-19 (e.g. fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, sore throat, congestion or runny nose, nausea or vomiting, diarrhea, loss of taste or smell, etc.) within 14 days prior to the beginning of an experience, you will not participate in any experience. Furthermore, if you are positively tested for COVID-19 within 14 days before or after participation in a PolarExplorers experience, you will inform PolarExplorers immediately so that we may take appropriate measures, including notifying other experience participants of your positive test result. No refunds will be made subsequently. 

Neither PolarExplorers nor any Released Parties can prevent you from possibly becoming exposed to, becoming a vector for, or contracting COVID-19 while participating in experiences and it is not possible to guarantee against the presence of the disease. By choosing to participate in an experience, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19.

Liability Coverage & Insurance

The Northwest Passage, Inc.,(dba PolarExplorers) and its employees, agents, outfitters, and owners, assumes no liability for loss of, or damage to, personal property, injury, or loss of life. We do not carry medical insurance on trip participants. We require that all participants obtain short-term baggage, life and trip cancellation insurance to cover any loss of property or life and to reimburse non-refundable portions of a cancelled reservation. We furthermore require that all participants on polar dogsled or ski expeditions obtain medical evacuation insurance. Please be sure that you are adequately covered. It is important to understand that PolarExplorers may contract out portions of a trip, or all of a trip, to outside vendors, and that PolarExplorers assumes no liability for losses sustained while engaged in any manner with these vendors, whether it is due to the ownership, maintenance, use, operation, or control of any aircraft, helicopter, snow mobile, dogsled, automobile, boat, or hotel, or the negligence of any leadership. Please contact us if you need additional information.

Thank You! By signing below you acknowledge your responsibilities listed in this application and attest that all the information you have provided is accurate. 

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