Space Use Request Form

BEFORE COMPLETING THIS FORM, please check if your preferred dates are available by referring to The Hub calendar.

For a layout of The Hub, refer to the Space Map

For dimensions of The Hub, see Measurement Map

For more details on what is available for use at The Hub, see the Hub Resource Guide

PLEASE NOTE: Completing this form constitutes an official request to use the space, and in no way guarantees your event is scheduled. After submitting a request, please wait for a volunteer to contact you about your event. Event requests with less than two weeks notice may not be accepted - we are a fully volunteer operated space and need ample time to source a volunteer to open the space for your event.

TO REQUEST A RECURRING EVENT, DO NOT FILL OUT THIS FORM! INSTEAD, PLEASE EMAIL US AT events@raleighmutualaid.info

Event Guidelines

RUMAH prioritizes requests for educational and community-focused events
RUMAH prioritizes free and sliding-scale events open to the public
The Hub is a sober space, and no alcohol or other substances will be permitted on the premises
Events may not support or denounce any political candidate, political party, or specific legislation (see here for more details)
Events can be public or private
Examples of appropriate requests: a lecture or presentation, a workshop, class or skill-share, a musical performance, an open mic, a movie night, a private meeting or event for a group, nonprofit, club, mutual aid collective, etc.
Examples of inappropriate requests: sales rep displays, reseller recruitment events, government or government agency meetings/events, religious service or worship events, for-profit events without a community focus or provided resource, etc.
If you are unsure if your event request is appropriate or not, feel free to reach out to us via email: events@raleighmutualaid.info

Access Information

Address: 415 Hillsborough St, Raleigh, NC 27603
Parking: 1 & 2 hour spots on surrounding streets, paid lots nearby (504 W & 309 Hillsborough), neighboring parking garages (closest at 501 W Jones). Free street parking after 5pm weekdays and all day Saturday & Sunday. One accessible spot on corner of N West & Hillsborough Streets.
See Parking Map for more info
Public Transit: one to two blocks from stops 9479, 1703, 9570
Entrance: suite is on ground-level, double doors, with loading zone immediately out front. Space is wheelchair accessible, no stairs or steps entering or within space.
Restrooms: Two non-gendered bathrooms in the space, one with two toilet stalls and one with one toilet stall and one urinal. Each restroom has one wheelchair accessible stall with support bars.

Space Details - The Hub Guide

Main space (about 1,500 sq. feet, max capacity 100 standing room, varied numbers for seating based on room set-up. Please reach out if you have concerns about hosting a larger event!) available for use.
Conference room (good for meetings with 10 or less) available for use.
Variety of seating available (see The Hub Guide linked above)
Variety of tables available (see The Hub Guide linked above)
Podium with built-in speaker, microphone, available upon request.
Kitchenette area in back with plenty of counter space, refrigerator, sink, microwave, miscellaneous serving ware, and keurig.
If your event requires specific items/equipment/supplies/etc, you are welcome to bring them with you during load-in.

PAYMENT TIERS:

We aim to make The Hub accessible to all by allowing FREE reservation of the space. However, if you or your group have the capacity to make a donation in exchange for use of The Hub, please see the sliding scale donation tiers below for suggested amounts.
(suggested amounts based on rental of the entire space. The Hub's monthly expenses are about $4,500, so our cost for maintaining the space is about $150 per day).
You can make a contribution anytime through our donation portal.

Individuals, artists, performers: $15 - $40
Community clubs, collectives, etc: $25 - $50
Small nonprofit organizations: $50 - $100
Large nonprofit organizations: $100 - $300
For-profit entities (not prioritized unless offering resources to the community): $200 - $500
We are also open to other arrangements such as collecting a portion of ticket or event sales, vendor fees, food sales, exchanging resources or services, etc.

Contact Name*

This should be who RUMAH will talk to for all event communications.

Contact Email*

RUMAH primarily communicates via email, so please ensure this is typed out correctly.

Phone Number

This number would only be used for emergencies.

Organization or Group Name

Optional, if you are representing a group hoping to use the space.

Organization/Group Website

Event Name*

This is exactly how the event will be listed on our calendar. If this is a private event, write "PRIVATE EVENT".

Event Description*

This text will be copied as-is in the event description on our public events calendar. Be sure to include all relevant details, such as who is hosting the event and contact info when needed, if this event is all ages, 18+, 21+, links to more info or sign-up/ticket forms, or other parameters. If this is a private event, write "PRIVATE EVENT".

PRIVATE Event Details

Use this section ONLY if your request is for a PRIVATE EVENT - briefly tell us about your event. Responses to this question will not be made public.

Requested Event Date & Start Time*

PLEASE NOTE: We are fully volunteer ran! We need time to process a request, confirm volunteers to staff the event, and ensure the space is open/capable of hosting the event before we are able to respond to confirm. Events requested with LESS THAN TWO WEEKS NOTICE may not be accepted. For all events, access to the space is available 30 minutes prior to the event start time for set-up. If more time is needed, PLEASE let us know in the "Flexible Time/Date Description" question below!

AM/PM Option

Requested Event Duration (IN MINUTES)*

How long will your event be? Please type a number as MINUTES. HERE IS A HELPFUL REFERENCE GUIDE: 1 hour = 60 /// 1.5 hours = 90 /// 2 hours = 120 /// 2.5 hours = 150 /// 3 hours = 180 /// 3.5 hours = 210 /// 4 hours = 240 /// 4.5 hours = 270 /// 5 hours= 300 /// 5.5 hours = 330 /// 6 hours = 360

Additional Load-in / Load-out Time Request

For all events, we give you 30 minutes before event start time for load-in and 30 minutes after event end time for load-out. Please use this space to request more time if needed - list your preferred load-in and load-out times. Please also be aware that we are fully volunteer operated, so a RUMAH volunteer will be on-site from load-in to load-out. WE DO NOT HAVE ANY PAID STAFF, and we ask for you to respect our volunteers giving their time to staff the space for your event when making a request <3 Thank you!

What area(s) of The Hub are you requesting to use during your event? Check all that apply*

Main AreaPartial Space (for example, if you just need a few tables)Conference RoomKitchenette

RUMAH requests each event to specify a photo policy to be in place during their event at The Hub. This photo policy will be listed in the event description on our events calendar. RUMAH also has signage available to post the policy in the space during the event. Please review the policy options linked below, and select which policy you'd like implemented for your event in the following question.

No Photos Allowed Policy

Photos Allowed with Consent Policy (RUMAH's Standard Policy)

Photos Allowed

What is the Photo Policy for this event?*

No Photos Allowed PolicyPhotos Allowed with Consent PolicyPhotos Allowed - this event may be photographed

Estimated Number of Attendees*

Just your best guess so we know what to expect. Remember: The Hub's maximum capacity is about 100.

Requested Resources*

Event Category - This question helps us get a better sense of your event, and helps our volunteers know what to expect the day of your event. If your event does not fit into any category, please use the "Other Comments" section to give a better description. Feel free to select more than one category if more than one applies to your event.*

Activity Event (craft circles, yoga class, clothing swap, group activity, etc.)Catered Event (any event where food (more than snacks) will be served)Meeting Event (clubs, organizations, meet-ups, etc)Music or Performance Event (anything with a performer and an audience)Screening Event (film festivals, movie nights, video watch parties, etc.)Speaker Event (presentations, lectures, panels, workshops, etc)Other

Rental Donation Amount

Are you able to make a donation in exchange for using The Hub for this event? Will you make a donation, collect donations on our behalf, donate a portion of ticket or other sales, or have another arrangement in mind? Tell us what you're thinking and keep in mind RUMAH aims to make The Hub accessible to all by allowing FREE reservation of the space (see more in the description at the top of this form).

Other Comments

Is there anything else we need to know about your event? Can you tell us how you found out about RUMAH or why The Hub is the right choice for your event? Or, just use this space for any other thoughts or comments you'd like us to know!

By checking this box, I acknowledge that RUMAH is a fully volunteer ran and operated space, and that RUMAH volunteers are there to open and close the space and assist with set-up and clean-up. I acknowledge that RUMAH volunteers cannot be asked to organize or run this event on my behalf.*

I Agree

By checking this box, I agree to respect RUMAH volunteers' time and commitment by starting and ending my event at the agreed upon times, and notifying RUMAH of any changes or cancellations to my event with as much advance notice as possible, to the best of my ability.*

I Agree

By checking this box, I acknowledge that I have fully read this form before submitting this request, and that all organizers and hosts of this event agree to indemnify and hold harmless Raleigh United Mutual Aid Hub and its volunteers from and against all liability for damages or injuries, including cost and attorney fees, which may result from this event.*

I Agree