RATES
Rates are determined at the time of booking. Light Sonic Division’s day rates are based on a 12 or 24-hour lockout. A 12-hour minimum is required for all rooms and the entire facility. Overtime will be charged after the times being booked at a different hourly rate, depending on the room(s) being booked. Overtime will be charged beyond the initial time booked unless notification of no overtime is received prior to the booking date. Light Sonic Division has the right to deny overtime due to studio availability.
PAYMENT
A booking is considered “on hold” and not confirmed until either a purchase order is received from a record or film company or full payment is made for the agreed upon hours and dates set for the booking. Without payment of dues, the client may lose their hold on the time slot requested. Record label projects may provide a PO# and pay the full balance of the session within 30-90 days. Light Sonic Division has the right to deny any holds. Once payment is received a confirmation email will be sent to confirm and lock in your booking.
START/END TIMES
The booking clock begins at the scheduled time the client and Light Sonic Division agreed to, regardless of the client or the client’s equipment being present. If you arrive early and the studio can accommodate an early start, then the clock will begin at that time. If you are late for any reason, you will be charged from the scheduled start time with no exceptions. Please call and inform us if you are running late. Set up time will be billed at regular studio rates unless otherwise arranged with the Light Sonic Division’s operations manager. This includes load in/out time, instrument setup, microphone placement, staging, level setting, media transfer, etc.
DOWNTIME
Unforeseen technical issues can happen. If downtime occurs due to faulty studio equipment, the downtime will not be billed. Light Sonic Division’s liability is limited strictly to the studio time of the booking and clients agree to hold Light Sonic Division harmless from any damages such as downtime.
CHARGES FOR FOOD OR MISCELLANEOUS ITEMS
Runners are available for every booking and can travel a distance up to 10 miles free of charge. Anything over 10 miles will be charged at $0.56 cents per mile or the most current mileage rate as provided by the City of Los Angeles.
Food budgets must be approved prior to the session, otherwise you must provide your own payment at the time of requesting a run. Clients may also have food delivered to our location.
Light Sonic Division reserves the right to deny excessively long runs.
PAYMENT
You are responsible for all payments due to the studio and may make payment to Light Sonic Division with cash, credit card or purchase order (label only). All cash and credit card sessions must be paid 100% in full prior to the booking start.
No media will be released until full payment is made for the booking.
Clients will also be responsible for all legal, attorney, and collection fees, if required, for payment. If your account is not paid in full, immediate collection and legal action will be taken. The client will also accrue a 1.5% interest charge per month until all past due balances are paid in full.
Receipt of recording media from Light Sonic Division to the client is acknowledgement between both parties that the quality of all services rendered is satisfactory to the client and releases Light Sonic Division from all liability regarding said media and services rendered.
SESSION MEDIA
Session media will only be released when full payment is received. Any remaining payments are due immediately after the session unless otherwise agreed upon between the client and Light Sonic Division prior to the session start. Once the session media has been turned over to the client, Light Sonic Division is no longer expected to maintain a backup copy of the session unless other arrangements have been made in writing.
Session files remain on our network drives for 72 hours. If the client needs to restore files after the 72 hour window, the client will be charged $250 for the restore. We recommend that each client make a back-up copy of the sessions immediately following payment. Session materials left beyond 30 days due to nonpayment become property of Light Sonic Division.
STUDIO GEAR & AVAILABILITY
All outboard gear, mics, instruments, and amps are provided for each room. Each room has their own gear. If you are requesting gear that is not provided in the room, an additional rental fee will be charged. There may be an additional rental fee for guitars, basses, synths and various other instruments based on availability.
Any specialty microphones, equipment and/or gear needed for the session must be requested at the time of the booking and may incur an additional rental fee to be determined by rental company’s current rates.
PLUG-INS AND SOFTWARE
If the client needs to use plug-ins that are not available on house computers, the client has the following options: (1) Bring an iLok and install the software on the house computer. (2) Rent the plug-in. (3) Buy the plug-in and temporarily install it on the house computer. (4) Bring a system to use for the session. Light Sonic Division will provide an assistant engineer to install plug-ins. LSD does not allow demo installations or cracked versions of plug-ins on the house computers.
DAMAGES
In the event that a piece of gear owned by Light Sonic Division, or any part of its facility becomes damaged by you or anyone in your party due to negligence, accident, or willful act, you agree to provide monetary compensation in the amount of the full replacement value of the damaged item. Damage to Light Sonic Division property of any kind that is the result of anyone in the client’s party will be assessed to the client’s account.
SMOKING, FOOD & DRINKS
Smoking cigarettes is permitted outside of the building only. Excessive smoking of approved substances may require a cleaning fee. Food and drink is encouraged to be consumed in the kitchen, lounge, or patio areas. Food and drink may be brought into the studio but must be kept away from the equipment racks and consoles.
PARKING & EXCESSIVE NOISE
Please respect our space and neighbors and park on the property behind the gates. If the number of cars present requires street parking, please park directly in front of the property first. When utilizing street parking, please adhere to all parking rules and regulations; i.e., not blocking driveways, trash receptacles and/or mailboxes. If any vehicle is too close to any of these spaces, please park elsewhere or ask your guests to Uber.
Parking in front of the properties 22924 and 22926 is strictly prohibited and will result in immediate removal of the vehicle and denial of future bookings. Excessive noise, loitering, etc. outside of the Light Sonic Division property or in the street is prohibited and may result in cancellation of the current session or denial of future booking requests.
CANCELLATION POLICY, LAST MINUTE/OVERNIGHT BOOKINGS
If there is a need to cancel your session please note the following: (1) if canceled 72 or more hours prior to the start time, Light Sonic Division may refund any paid amount or credit it towards a future session. (2) If canceled less than 48 hours prior to the booking, any amount already paid is non-refundable. (3) If canceled within 24 hours, the full booking fees are non-refundable.
CLIENT RESPONSIBILITY
The person responsible for paying for the booking will be held responsible for the actions of all clients, talent, artists and guests brought to any session or filming. These rules apply to all persons. There are no exceptions whatsoever. Any equipment in the studios or owned by our staff that is damaged during the recording process must be paid for. Light Sonic Division and our employees are not responsible for copyright violations, talent, or creative royalties, mechanical reproduction licenses, or any other liabilities for such material. The client also agrees to indemnify Light Sonic Division and its employees for all claims, costs, losses, detriments, and expenses of any kind. Including and without limitation to, attorney’s fees and costs incurred by Light Sonic Division due to any breach or alleged breach of any representation, warranty, or agreement made by the client.
DISCLAIMER
Prior to any booking beginning, the client agrees to all of the above policies, to make payments on the stated schedule, and adhere to all other policy requirements as stated herein as a formal agreement.
Your signature acknowledges that you have read and agree to all the above terms.
ACCEPTED AND AGREED: