Catering Request Form The Royal Bites

TWR The ROYAL BITES Catering Request Form

Thank you for considering TWR The ROYAL BITES for your event! Please fill out the form below, and we’ll get back to you shortly.

Name*

Phone number*

Email address*

Type of event*

Date*

Date

Time of event (Start Time)*

Event location (Address or Venue)*

Number of guests (How many people are you catering for?)*

Catering Menu Preferences

What type of food or drinks are you interested in? (Select all that apply):*

Sea Moss-Infused DrinksTrinbago-Style DishesDiabetic-Friendly Selections

How much setup would you like our staff to take care of?*

Setup, breakdown, and cleanupBasic setup and cleanupOther

What kind of kitchen facilities (if any) are available to us at the venue?*

Special dietary restrictions:*

Anything else we should know?

TWR The ROYAL BITES Catering Request Form Policy

At TWR The ROYAL BITES, we are committed to providing exceptional service and unique, health-conscious catering experiences. To ensure the highest quality for all our clients, please review our policy before submitting your request:
1. Booking Timeline
We recommend submitting catering requests at least 4 weeks in advance to secure availability. Last-minute requests (those submitted within 2 weeks of the event date) will be accommodated as our schedule permits but may be subject to menu, service adjustments, and a late booking fee.

Late Booking Fee:
- Percentage-Based Fee: 15-20% of the total catering cost.
- Flat Rate Fee: $150-$350, depending on event size and requirements.

2. Deposit & Confirmation
A non-refundable deposit of 35-50% is required to confirm your booking, and no booking is confirmed until the deposit has been received. Deposit details and payment instructions will be provided upon approval of your request.
3. Final Payment
The remaining balance is due 1 week before the event date. We accept credit cards, Zelle or cash, credit cards payment does have processing fees, which will be specified in the final invoice. Failure to submit the final payment on time may result in the cancellation of the booking.
4. Menu Adjustments
While we strive to meet all menu preferences, certain options may require flexibility based on the seasonality of ingredients and time constraints. We will communicate any necessary changes promptly and work with you to find suitable alternatives.
5. Health & Dietary Accommodations
We specialize in diabetic-friendly Trinbago-style menu options. Please indicate any specific dietary restrictions or allergies on your request form so we can best meet your needs.
6. Cancellations & Rescheduling

Cancellations: Cancellations made within 2 weeks of the event date may result in forfeiture of the deposit.
Rescheduling: If you need to reschedule, we will work with you to find an alternative date, subject to availability. Additional fees may apply for rescheduled events.

7. Event Timing & Delays
We work on a strict timeline to ensure the freshness and quality of our offerings. Delays beyond 30 minutes may incur additional charges to cover extended service and food quality preservation.
8. Guest Count Confirmation
Please confirm the final guest count no later than 5 days before the event. Significant changes to the guest count after this time may result in additional charges or adjustments to the menu.
9. Service Staff & Setup
If your event requires service staff, please indicate this on your request. Additional fees may apply depending on the level of service required.
10. Equipment & Rentals
If the event requires specific equipment or rentals (such as chafing dishes, serving utensils, or display items), please let us know in advance. We can coordinate rentals if needed, and associated fees will be incorporated into your final invoice.
11. Food Safety & Leftovers
For health and safety, we recommend consuming any leftover food within 12 hours of service. If you’d like us to package leftovers, please inform us in advance; additional packaging fees may apply. TWR The ROYAL BITES is not responsible for food safety after the event concludes.
12. Liability & Damages
TWR The ROYAL BITES is not liable for any damages or accidents occurring once food and drinks have been delivered or served at the event. We take utmost care in preparation and delivery but are not responsible for conditions once the catering is handed over.
13. Special Event Pricing
Please note that holidays, peak seasons, and special events may incur additional charges. We will inform you of any holiday fees at the time of booking.
14. Event Day Communication
For any last-minute needs or updates on the event day, please contact us directly at (661)450-8054 or inform your designated point of contact.
15. By submitting this form, you agree to our Catering Request Form Policy.
Thank you for choosing TWR The ROYAL BITES – we look forward to making your event unforgettable!

First Name* Last Name* Signature* Date*