GRANGE RESERVE

Licence Holder: South Australian Amateur Soccer League (SAASL)

Premises: Grange Recreation Reserve, Military Road, Grange SA (the ‘Premises’)

Purpose: SAASL agrees to hire the Premises to the Hirer for the use of holding an event at the Premises on the terms of this Agreement.

Item:

Amount (excl.GST)/ Notes

Standard Hire Fee 

$300.00 (between 9:00am and 5:00pm Monday to Friday)
$300.00 (between 5:00pm and 11:00pm Monday to Thursday)
$995.00 (between 5:00pm and 12:00am – Friday to Sunday)
$500.00 (between 9:00am and 5:00pm Saturday & Sunday)
 
SAASL Member Discount

25% off standard hire fee (excluding any additional charges)

Community Not-For-Profit Discount

25% off standard hire fee (not applicable between 5:00pm Friday and 11:00pm Sunday, excluding any additional charges)

Bond (refundable upon completion )

$500.00

Minimum bar spend (private hire)

$2,000.00 (where bar is required, unless otherwise agreed)

Cleaning Fee

$250.00

Additional charges

Security call-out, alarm call-out, after-hours attendance – as per current SAASL fee schedule or as defined

Payment terms:

Payment of $500 is required to secure the booking. The Hirer will need to make all remaining payments assoicated with their booking a minimal of 28 days prior to the event date. Failure of payment will result in SAASL reserving the right to consider cancelling the event. 

Hirer Cancellation

More than 14 days before the event: A full refund will be issued.

Between 14 and 7 days before the event: A cancellation fee of 50% of the total hire cost will apply.

Less than 7 days before the event: A 100% cancellation fee will apply, and no refund will be provided.

‘Hirer’ means the organisation, person or persons whose booking is accepted by SAASL. Where the Hirer consists of two or more parties, they are jointly and severally liable.

‘Premises’ means the internal and external spaces that form part of SAASL facility located at Grange Recreational Reserve, Military Road, Grange SA, including adjoining conveniences.

‘Security’ means SAASL approved security provider.

‘Commercial Hirer’ means an individual or organisation expected to generate income with net profits dispersed to individual members.

‘Community Hirer’ means individuals, groups or not-for-profit organisations whose primary residence or function is within the City of Charles Sturt and who provide a community benefit without profit.

‘SAASL Community Hirer’ means active members or individuals actively involved in SAASL (player, past player, volunteer, committee member, current sponsor) and their immediate family.

‘Private Hirer’ means individuals hiring the venue for a private function (e.g., wedding, birthday).

‘Facility Coordinator’ means SAASL nominee for the Premises.

‘Bond’ means the refundable sum payable to cover additional costs that may be incurred (e.g., damage, cleaning, call-outs).

2.1 This Agreement allows the Hirer to use the Premises for an agreed purpose and does not create a lease or any interest in land.

2.2 This Agreement cannot be entered into by persons under 18 years of age. Persons under 18 must be supervised at all times.

2.3 The Agreement must not be transferred or assigned without SAASL’s prior written consent.

2.4 SAASL representatives may access any part of the Premises at all times.

3.1 Bookings must be confirmed and finalised at least two (2) weeks prior to the booking.

3.2 Bookings requested less than two (2) weeks before the event may be accepted at SAASL’s discretion.

3.3 Early access for set-up/pack-down may be granted up to 24 hours prior to hire time, subject to availability and if requested in the original booking.

3.4 The Premises has no storage outside the booked period. Items left may be discarded. SAASL accepts no responsibility for items left on site.

3.5 The Hirer must refrain from malicious behaviour and improper use of SAASL’s image, equipment, furniture, fittings or the Premises. Breaches may result in cancellation, refusal of future bookings and charges for damages.

3.6 SAASL’s may impose special conditions (including public health requirements) and will notify the Hirer in writing prior to the event.

3.7 The Premises is smoke-free. Smoking and vaping are only permitted in designated outdoor areas. Failure to clean smoking or vaping materials may incur additional charges.

3.8 SAASL may refuse bookings, halt events if unsafe, and remove persons for inappropriate behaviour without liability.

3.9 Hirers Mon–Thu and Sun evenings: guests must depart by 11:00pm; Hirer by 12:00am. Fri–Sat evenings: guests by 12:00am; Hirer by 1:00am.

3.10 Prior to vacating, the Hirer must switch off appliances, lighting and air conditioning; complete the lock-up checklist; and secure the Premises. Surcharges may apply if equipment is left on.

4.1 One-off bookings: Bond and full payment are due upon confirmation. Additional fees incurred will be charged within 24 hours of the booking.

4.2 Long-term bookings: accepted for a maximum of twelve (12) months within the current calendar year unless otherwise agreed in writing. Bookings are reviewed annually for implementation on 1 January; affected Hirers will be advised by 30 November. Regular long-term Hirers may be invoiced monthly or per term. Bonds may be required.

5.1 Fees are set per the Fees & Charges schedule and administered by SAASL. Discounts: (a) Not-for-profit organisations based in or servicing City of Charles Sturt: 25% discount (not applicable between 5:00pm Friday and 10:00pm Sunday). (b) SAASL members: 25% discount (including weekends).

5.2 If the Hirer fails to vacate by the expiry time, further hiring charges may apply.

5.3 A Bond is payable as stated in Schedule 1 in advance of the event to secure the booking. The Bond may be used to cover damage, excessive cleaning, loss, call-outs, or other additional costs. If costs exceed the Bond, the Hirer must pay the balance.

5.4 All amounts payable by the Hirer must be paid on or before the event. Settlement of additional charges within 48 hours following the event.

5.5 The Bond will be released within fourteen (14) days after the booking, subject to inspection and settlement of all charges.

6.1 Cancellations must be made to the Facility Coordinator. More than 14 days before the event: A full refund will be issued. Between 14 and 7 days before the event: A cancellation fee of 50% of the total hire cost will apply. Less than 7 days before the event: A 100% cancellation fee will apply, and no refund will be provided.

6.2 Transfers to an alternate date are at SAASL’s discretion and may still incur cancellation fees.

6.3 External events beyond SAASL’s control (e.g., public health directives, extreme weather, utility failure) may require alteration, suspension or cancellation of bookings without liability. SAASL will endeavor to provide alternative dates or refunds for unused hire fees (excluding costs already incurred).

7.1 Commercial and long-term Hirers must hold public liability insurance of not less than ten million dollars (AU$10,000,000), with a Certificate of Currency provided prior to first hire. The insured name must match the Hirer.

7.2 Private Hirers are required to own their obtain event insurance.

7.3 The Hirer indemnifies and holds harmless SAASL from and against all actions, claims, demands, losses, damages and costs arising out of or in connection with the Hirer’s use of the Premises, except to the extent caused by SAASL negligence or willful misconduct.

8.1 Activities involving vilification, discrimination, or breach of law are prohibited. SAASL may decline high-risk bookings at its discretion.

8.2 No storage is available outside booked times. The Hirer must allow sufficient time for set-up and pack-down within the booked period.

8.3 Decorations must not be affixed using pins, nails, screws, glue, blu-tack or adhesive tape. All decorations must be removed after the event.

8.4 Prohibited: untethered helium balloons, confetti, rice, glitter, smoke/dry-ice machines, open flames/candles, fireworks, flammable liquids or dangerous substances. Laser/special effects are permitted indoors only. Animals and ball sports are not permitted without written approval.

8.5 Balcony use is not permitted after 10:00pm. Doors to balcony must be closed at 10:00pm.

9.1 No BYO alcohol. All alcohol must be purchased and served via the SAASL-operated bar. Minimum bar spend for private hire is $2,000.00 unless otherwise agreed in writing.

9.2 The bar is operated exclusively by SAASL under applicable liquor licensing laws and license pertaining to the Premises. Hirers and guests must not access the bar area or serve alcohol themselves.

9.3 Alcohol will not be supplied to persons under 18 years or to intoxicated persons. SAASL reserves the right to cease service.

9.4 Bar tab and subsidised drink options are available by arrangement.

10.1 Hirers may use the kitchen facilities (included) or engage a SAASL-contracted caterer.

10.2 External caterers must provide a Food Business Number and public liability insurance. Where food is sold, any required notifications/permits must be lodged in accordance with SA Health and local council requirements.

10.3 Food preparation is only permitted in designated areas.

11.1 Equipment needs should be specified in advance. Subject to availability, SAASL equipment may be provided (fees may apply).

11.2 The Hirer may bring equipment with SAASL permission. All electrical items must be tested and tagged and compliant with AS/NZS standards. Non-compliant items may be rejected.

11.3 The Hirer is responsible for obtaining any licences required for music or performance (e.g., APRA AMCOS).

12.1 In the event of an external caterer being used by the Hirer, cooking oil (if applicable) must not be poured down sinks. Barbecues/spits may be used outdoors only, with protection underneath to prevent staining.

12.2 The hired area and immediate outside area must be clean and tidy before vacating.  If the premises are not left in satisfactory condition, a cleaning surcharge may be applied.

13.1 Noise must be kept to acceptable levels. Sound amplification or live music requires prior SAASL approval.

13.2 The Hirer must not cause annoyance, nuisance, or damage to nearby occupiers, or breach any law. Guests must leave promptly and quietly.

13.3 Any SA Police attendance may result in forfeiture of the Bond.

14.1 Prior to use, the Hirer (or nominee) must complete a 15-minute induction covering security, evacuation, safety systems, and equipment use.

14.2 The Hirer must inform guests of emergency procedures, fire exits, and evacuation points.

14.3 Emergency exit doors are for emergencies only and must not be propped open.

14.4 If the Hirer remains beyond the hire time or triggers an alarm requiring a call-out, associated fees will be charged.

15.1 Exits, passages, and approaches must be kept clear. Floor coverings must be secured.

15.2 While occupied, exit doors must be openable without a key in the direction of egress.

15.3 No fires may be lit in surrounding grounds.

16.1 Out-of-hours Hirers must exercise due care for guest safety and seek SA Ambulance assistance if required. Associated costs are the responsibility of the patient or their legal guardian.

17.1 Any damage or incidents must be reported to SAASL staff as soon as practicable.

17.2 Post-hire inspections will be conducted. Repair/cleaning costs will be charged to the Hirer and may be deducted from the Bond.

17.3 Furniture or equipment must not be taken outside without prior permission.

17.4 SAASL is not liable for loss, theft, breakage, or damage sustained by the Hirer or attendees, except to the extent caused by SAASL negligence.

18.1 Hirers providing services or activities wholly or partly for children under 18 must comply with applicable South Australian child safety legislation, including appropriate child-safe policies and screening.

18.2 Where applicable, the Hirer must provide a copy of its Child Safe Environment Compliance Statement within fourteen (14) days of the event or first day of hire, in accordance with South Australian requirements.

19.1 The correct venue name must be used in publicity and advertisements. All advertisements must include the Hirer’s name and contact details.

19.2 The Hirer must not imply SAASL is conducting or endorsing the event without SAASL prior written approval.

19.3 Marketing materials must not be affixed to surfaces. All displays and promotional materials must be removed at the conclusion of the event.

20.1 For high-risk events (e.g., adult milestone birthdays, provision of liquor, amplified music, events with 100+ attendees), SAASL may require conditions such as licensed security at the Hirer’s expense, increased Bond, and/or notification to police or security patrols.

21.1 The Hirer must comply with all applicable State and Commonwealth laws and obtain all licences, permits, and consents required for the event.

22.1 SAASL may collect and use Hirer contact details and booking information for the purpose of administering the hire, ensuring safety and compliance, and communicating about the booking, in accordance with applicable privacy laws.

23.1 This Agreement constitutes the entire agreement between the parties and supersedes any prior understanding.

23.2 Any variation must be in writing and signed by both parties.

23.3 If any provision is invalid, the remainder continues in effect.

24.1 This Agreement is governed by the laws of South Australia. The parties submit to the exclusive jurisdiction of the courts of South Australia.

Notes: This template is provided for operational use by SAASL. It is not legal advice. Consider obtaining legal review before adoption.Notes: This template is provided for operational use by SAASL. It is not legal advice. Consider obtaining legal review before adoption.