Venue Rental Request Form

Please Note: Date/time will not be held until completed rental form and payment has been received.

Rental fees:

2-hour block: $250

3-hour block: $300

5-hour block: $450

8-hour block: $700

All day (10+ hours): $1,100 

*Setup and clean-up time are included in your requested block of time. There is a penalty fee for any reservation that goes over their allotted time. $125 for the first hour, $175 for each additional hour. A 15-minute grace period applies to all events.

$150.00 security deposit is required to secure reservation, all or part may be refunded after inspection by a representative of Second Sky. The security deposit requirement is waived for clients that secure event liability insurance and name Second Sky, Creative Machines and DNJ Holdings LLC as "Additional Insured" as it is a shared campus. Must provide proof of insurance to Second Sky representative at least 15 days prior to your event date.

Event room max capacity: 180
Main room max capacity: 400

Available seating and tables that can be reserved for your event:

• 6 large rectangle tables (5ft x 2.5ft) with black fabric table covers
• 6 small high-top round tables (2.5ft diameter) with black fabric covers
• 30 folding chairs

You are welcome to bring more tables and chairs to accommodate a larger group. Please coordinate this with Second Sky Management before your event.

Please read and sign the venue rental rules and regulations to complete your rental request.

Second Sky is available as a venue rental to the community for private social functions. The Applicant for the reservation will be responsible for any damage to the premises occurring during their use of the space, including, but not limited to, damage to any furniture or fixtures.

RESERVING THE SPACE FOR YOUR EVENT

1. This Venue Rental Request Form must be completed and signed at the time of your reservation request.
2. Payment must be made at time of reserving the event, including the refundable security deposit. The date and time will not be held until completed rental form and payment has been received.
3. A no-show for a scheduled time will result in the forfeiture of the rental fee. Security deposit will be returned.

CANCELLATION POLICY: Cancellations not received in writing at least two weeks prior to the scheduled event are subject to a cancellation policy of 50% of the rental fee. Events scheduled within two weeks are also subject to this fee if canceled.

PROCEDURES DURING THE EVENT

1. EVENT TIME - Events shall not begin before the time as specified in the Venue Rental Agreement, except by prior consent of Second Sky Management; and shall terminate at the time specified in the Venue Rental Agreement.
2. APPLICANT ATTENDANCE - The Applicant reserving the space must be in attendance at all times during the event. The Applicant is responsible for the conduct of all guests.
3. WAIVER - All attendees must sign the Waiver. https://secondsky.org/waiver
4. FOOD AND DRINK - Outside food and beverage is permitted. For cakes, cupcakes, or ice-cream that needs refrigeration, a Second Sky representative will be happy to assist. Applicant is responsible for providing all disposable plates, napkins, and silverware.
5. PARTY DECORATIONS - please use blue painters’ tape to attach items to walls and doors. Do not use pins, tape or any other fastener which could damage walls. Please remove and dispose of party decorations by the end time of your event.
6. ALCOHOL - The responsible serving of alcohol is permitted for your event. The Applicant is responsible for preventing the serving of alcohol to minors. The Applicant shall hold Second Sky harmless from any and all liability or damage resulting from the actions of an intoxicated guest.
7. PETS - No pets are permitted at the venue. Service animals are welcomed.
8. SMOKING - No smoking is allowed within the venue, including outdoor exhibits or anywhere on the property.
9. MUSIC - Music may be played during events. If rental is for event rental room only, please limit music to this room and ensure the sound is not interfering with other happenings at Second Sky.
10. USE OF EXHIBITS - All visitors are welcome to use indoor and outdoor Second Sky interactive exhibits after signing the general use waiver. If multiple events are taking place, please make sure guests are being considerate of shared spaces and exhibits.
11. SNACK BAR - The snack bar will be open and operating during the hours of your event (unless otherwise noted). A Second Sky representative will run the cash register and will be available to assist with refrigeration. The room behind the snack bar is not for public use.

 

PROCEDURES FOLLOWING THE EVENT

An authorized Second Sky representative will inspect the premises for violation. Non-compliance with any of the rules and procedures will result in billing the Applicant to have the items satisfactorily completed and/or forfeiting all or part of the security deposit.

LIABILITY AND INDEMNITY

The Applicant agrees to conduct the event in and around the Second Sky facility in a careful and safe manner. The Applicant hereby assumes all risk of damage to and loss or theft of property, an injury or death to person’s related in whole or in part to Applicant’s use or occupancy of any portion of the Second Sky facility or any of its contents from any use whatsoever-whether in whole or in part, and Applicant hereby waives all claims in respect thereof against Second Sky. Applicants shall indemnify, defend and hold harmless Second Sky and all of its employees, agents and representatives from any and all claims, demands, suits, actions, proceedings, losses, costs and damages of very kind and description, including any attorney’s fees and/or litigation expenses, which may be brought or made against or incurred by Second Sky on account of loss or damage to any property and for injury to or death of any person arising out of act or omission by Applicant, its employees, agents, representatives or subcontractors, or otherwise arising out of such use of the Second Sky facility, or arising out of worker’s compensation claims or unemployment disability compensation claims or employees of Applicant or out of claims under similar such laws.  

ACKNOWLEDGEMENT

I hereby request the use of the Second Sky facility and understand I will be liable for all guests and any loss of, or damage to, the property and/or equipment. The number of guests will not exceed 400 total persons at any time in the main room or 180 total persons in the event room. I will supply all additional supplies and equipment for the event. Furthermore, I understand that my signature on this rental request form serves as my commitment to uphold all Second Sky rules and regulations as well as all laws addressed by the Arizona Revised Statues. It is my responsibility to ensure all individuals attending my event abide by the same and that I will be held responsible for any and all costs associated with violating said rules, regulations and/or laws. I also understand that I will be held financially liable for any and all damages associated with my venue rental. I have read and will comply with the Second Sky Rental Rules and Regulations.