EVENT DECOR RENTAL AGREEMENT

 

This Event Decor Rental Agreement ("Agreement") is entered into between Shevelle & Co. ("Company") and the undersigned client ("Renter") for the rental of event decor and/or equipment. 

1. RENTAL DETAILS & CONFIRMATION

After your rental request is submitted, Shevelle & Co, will contact you to confirm the availability and finalize all rental details, including:

• Event/rental date
• Rental start/end time
• Delivery/Event location
• Setup/Breakdown/Pickup time
• Rental items and quantities

Submission of the rental request does not guarantee availability or reserve the requested date. The rental is considered confirmed only after Shevelle & Co. approves the reservation and all required payments and agreements have been completed.

2. PAYMENT & RESERVATION

A non-refundable reservation retainer of 50% of the total rental amount is required to secure the rental date unless otherwise stated in writing.

The remaining balance must be paid no later than 7 days before the scheduled event. Rentals booked within seven (7) days of the event require payment in full at the time of booking.

Rental items will not be delivered, released, or installed until the balance has been paid in full.

3. RENTAL PERIOD

All rental items remain the property of Shevelle & Co.

The Renter agrees to use the rental items only during the approved rental period. Additional fees may apply if items are retained beyond the agreed pickup or breakdown time.

4. DELIVERY, SETUP & BREAKDOWN

Delivery, setup, breakdown, and pickup arrangements will be confirmed before the event.

The Renter is responsible for providing accurate venue information and ensuring Shevelle & Co. has timely access to the location.

A travel fee will be applied to delivery locations outside of the following areas:

• Baton Rouge
• Baker/Zachary
• Central/Greenwell Springs

5. CARE OF RENTAL ITEMS

The Renter agrees to exercise reasonable care while rental items are in use and shall not move, alter, dismantle, climb on, attach items to, or otherwise modify Shevelle & Co. property without prior authorization.

Children and guests should not climb, pull, sit, stand, or play on rental structures, backdrops, arches, pedestals, decor or equipment.

6. DAMAGE, LOSS, OR THEFT

The Renter assumes responsibility for rental items from the time they are delivered/setup until they are retrieved by Shevelle & Co.

The Renter may be financially responsible for excessive damage, loss, theft, misuse, missing pieces, stains, burns, breakage, or destruction occuring during the rental period.

Normal wear and tear is excluded.

If an item is damaged beyond repair, lost, or stolen, the Renter may be charged the reasonable replacement cost of the item.

7. OUTDOOR RENTALS & WEATHER

Outdoor installations are subject to weather and site conditions. For the safety of guests, staff, and rental inventory, Shevelle & Co. reserves the right to modify, relocate, delay, or decline installation when conditions such as rain, high winds, severe weather, unstable surfaces, or other hazards make installation unsafe.

8. CANCELLATIONS & RESCHEDULING

Reservation retainers are non-refundable because inventory is removed from availability for the reserved date. 

Requests to reschedule are subject to availability and must be approved by Shevelle & Co. Payments are eligible for transfer to a new date pending the date is available.

9. RENTAL ITEMS & ENHANCEMENTS

The rental price covers only the items and services specifically listed on the client's invoice or proposal.

Candles, florals, custom signage, rose petals, specialty decor, delivery, setup, breakdown, travel, and other enhancements are not included unless specifically stated and may incur additional charges.

10. VENUE REQUIREMENTS

The Renter is responsible for confirming that the venue permits the requested rental items and installation methods.

Shevelle & Co. is not responsible for restrictions imposed by a venue after the rental has been confirmed. Any additional labor, equipment, or modifications required to comply with venue policies may result in additional charges.

11. LIABILITY

Shevelle & Co. will use reasonable care in delivering and installing rental items. The Renter agrees to use all rental items for their intended purpose and assume responsibility for injuries, damages, or losses resulting from misuse, unauthorized movement, alteration, or negligent use of the rental items.

12. AGREEMENT

By signing below, the Renter acknowledges that they have reviewed and agree to the terms of this Event Decor Rental Agreement.