Process
All SPACE ONLY* exhibitors or contractors) must submit plans and health and safety documentation for inspection to obtain a Permission to Build for the Event.
Plans and documentation may only be submitted in English using the CONTRACTOR HAZARD ANALYSIS Form on the Health and Safety Portal for the Event.
Permissions to Build are exclusively issued through the Portal
Submissions to the Portal
· The final version of the stand design must be submitted.
· Once Permission to Build has been issued no alterations can be made to the plans submitted without a further submission.
· Photographs or drawings will not be accepted.
· Plans and associated documentation must be in English and must be submitted in .pdf format.
PERMISSION TO BUILD
· PERMISSIONS TO BUILD are issued when the stand approval process has been completed, to confirm that the plan submitted meets the regulations stipulated by the Organiser and the venue.
· PERMISSION TO BUILD includes information relative to a specific Event.
· PERMISSIONS TO BUILD are issued on condition that the health and safety advice stated and provided by the Safety Team and/or the Event Organiser and/or the structural engineer are followed.
· Safety measures are to be applied as documented in the risk assessment and method statement submitted by the person completing and submitting the CONTRACTOR HAZARD ANALYSIS form.
· Clarification of conditions stated with PERMISSIONS TO BUILD must be raised within 7 days of the PERMISSION TO BUILD being issued.
· Clarification of conditions stated with PERMISSIONS TO BUILD issued within 14 days of the build up to the Event must be raised within 24hrs of the PERMISSION TO BUILD being issued.
· PERMISSIONS TO BUILD are issued to the person completing and submitting the CONTRACTOR HAZARD ANALYSIS form.
· PERMISSIONS TO BUILD are non-transferable.
· If structural changes are made to stand plans once a PERSMISSION TO BUILD has been issued, the PERMISSION TO BUILD will be invalid and revised plans will need to be submitted.
Definitions
STAND APPROVAL PROCESS means the inspection and review process of plans and health and safety documentation for SPACE ONLY stands at the Event.
SPACE ONLY stands means *
· All space only stands (including repeat designs from previous years or Events).
· Eternal exhibits (excluding those with no construction).
· Internal construction in venue conference and meeting rooms (excluding construction by the official contractor).
· Internal construction within shell scheme (excluding construction by the official contractor).
PERMISSION TO BUILD means confirmation that the build may proceed.
DEADLINE means the date by which CONTRACTOR HAZARD ANALYSIS forms must be submitted for the Event.
COMPLEX STRUCTURE means
Any form of construction, either ground-based or suspended, that, through risk assessment has been found to present a significant risk. It is the responsibility of the stand designer to determine whether a structure is complex or not.
Examples of complex structures:
· Any structure, regardless of its height, which requires structural calculations.
· Multi-storey stands
· Any part of a stand or exhibit which exceeds four metres in height.
· Custom-built/bespoke suspended structures
· Sound/lighting towers
· Temporary tiered seating
· Platforms and stages over of 0.6m in height and over and all platforms and stages for public use (excluding stand floor flats/platforms)
DATA PROTECTION and PRIVACY
The Safety Team is committed to ensuring that all data it holds is used, processed, and distributed in accordance with the Data Protection Act.
Our servers are in Europe.
We will never sell your data.
Data is used only in support of participation in the Event and may be made available to the Event Organisers, the venue, professional advisers, including structural engineers, lawyers, accountants, or auditors and to legal and regulatory authorities.
GOVERNING LAW AND AUTHORITY
These terms and conditions shall be construed in accordance with English law and the parties hereby submit to the exclusive authority of the English courts in relation to any dispute (contractual or non-contractual).