Architectural Submittal Form

Please note that the time frame for approval begins when the Architectural Change Committee receives the application, not once you hit submit below.
Failure to provide the complete details requested will result in a hold on your submission.
Any approval of this submittal is contingent upon compliance with the specifications set forth in your application, as it must comply with the Community’s governing documents (CC&Rs and the Architectural Guidelines please be sure you are logged in to kmg.cincwebaxis.com to download these documents) as well as applicable City or County Ordinances. If your improvement requires a county, city or state permit, it is the responsibility of the Homeowner to obtain such documents before commencing construction.
Please note that any changes made to the approved plan must be reviewed by the ACC before the change is implemented. Failure to advise ACC of changes may lead to a SPOA violation including fines or remediation of change, at homeowner's cost, back to the approved plan.

Fence/Wall addition/change requirements are:

(Architectural and Landscape Guidelines Section 4.18, Page 25)

Walls and fences shall be considered an extension of the architecture of the residence and a transition of the architectural mass to the natural forms of the Lot. All wall and fence designs shall be compatible with the total surrounding environment. Special consideration must be given to design, placement, impact and view of the wall or fence from neighboring Lots. Fences and walls shall be considered as design elements to enclose and define courtyards, pools, and other private spaces, provide security and relate building forms to the landscape. Fences and walls must be run or curved where practical between existing trees to avoid unnecessary cutting of existing trees. The location, materials, size and design of all fences and walls must be approved in advance in writing by the ACC prior to installation.

Privacy fences or walls which inhibit visibility (i.e., whether a solid masonry wall or wood fence) are permitted in certain areas of the Springfield community. For all Lots, privacy fences and walls which provide total seclusion generally will be allowed to enclose the unused rear Building Envelope area inside the required setbacks. For Lots that are contiguous to the golf course, the unused rear Building Envelope area is the only area which can be enclosed by a privacy fence or wall. For side walls that are not used as retaining walls, there must be a minimum of 2' buffer between wall and lot line for landscape purposes.

Walls and fences shall be solid masonry, aluminum, or wrought iron. Prefab wood, prefab brick, chain link (except for approved tennis court fencing), or welded wire fencing will not be permitted. Wood privacy fences must have masonry columns finished in brick, stucco or stone. Once an approved fence or wall has been erected on a side Lot boundary line which is a common boundary line with another Lot, that approved fence or wall design and material(s) will be the only approved fence or wall design and material(s) that may be erected on that common Lot line. No double fencing will be allowed on side or rear Lot lines.

No fence or wall (including for this purpose densely planted hedges, rows or similar landscape barriers) shall be erected, placed or maintained on any Lot nearer to any Roadway fronting such Lot than the front building corner of the main dwelling constructed on such Lot (unless otherwise approved in advance in writing by the ACC).No fence or wall shall be erected, placed or maintained on a Lot in a location that will substantially obstruct views of the golf course or any pond with the Common Areas of the Springfield community. Enclosure fences or any fence system designed for pet enclosures that are smaller than the total rear yard area shall not be permitted. Fences and walls shall not exceed six (6) feet in height, except fences enclosing approved tennis courts may be up to ten (10) feet in height if located at least twenty-five (25) feet from all Lot boundary lines.

Alterations of lot elevations and grades which create the need for retaining walls shall be the responsibility of the altering party. Specifically, any owner creating an earthen “cliff” over 12 inches in height on common lot lines due to their desired grading practices shall be responsible for designing and building a retaining wall. However, there may be some instances in which a wall is not warranted, e.g. the adjacent owners may alter their grade to match when they begin construction or; it is agreed upon by the parties involved that a transition slope can be created between the two properties in lieu of a wall, depending on side yard setbacks, driveway locations, and “cliff” height.

It shall be the responsibility of the altering owner (the owner creating the situation due to their grading practices) to identify and contact all parties involved and affected to facilitate negotiations and arrive at an agreed upon solution.

A retaining wall that is attached to the residence on a Lot shall utilize the same materials as the residence wall that it adjoins, unless otherwise approved by the ACC. Cross-tie timber walls may be used for retaining walls if set apart from the residence.

Submittal Requirements for a Fence/Wall are as follows:

SC stamped lot survey indicating location(s) of areas involved in the project showing dimensions to lot boundaries (if not on the boundary) and any elevation changes to existing conditions (retaining walls). Gate(s) locations should be noted on the survey/plan.
Samples (description & pictures) of materials used for all components.
Vendor detailed plans and/or renderings of the project.
Photos of the area showing existing conditions and views from public areas, neighboring lots and/or Golf Course as appropriate.
Gate(s) swing direction(s)

Please note a walkthrough by the Architectural Change Committee may be necessary for this project. A representative from the management company will reach out to you if this is required.

Name*

First NameMiddle NameLast Name

Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Email*

example@example.com

Confirm Email*

example@example.com

My property address is the same as my mailing address*

YesNo

Phone Number*

Area CodePhone Number

Is the project to be completed by a contractor?*

YesNo

Contractor Company *

Contractor Name*

First NameLast Name

Email Address of Contractor *

example@example.com

Phone Number of Contractor*

Area CodePhone Number

Please describe your request/project*

General location of project from the perspective of standing on the street looking at the front door*

Gate(s) swing direction(s) *

Estimated Date for Beginning*

Date

Estimated Date for Completion*

Date

SC stamped lot survey with dimensions to lot boundary (if not on boundary) of wall and/or fencing changes. Please also mark the location of your gate(s) on this survey.*

Browse Files

Catalog photographs, manufacturer specification sheets and color samples of all wall/fencing material*

Browse Files

Vendor detailed plan and or renderings*

Browse Files

Description, materials samples and colors*

Existing conditions photo from street*

Browse Files

Existing conditions photo from house to rear of lot*

Browse Files

Existing conditions photo from rear of property to house*

Browse Files

Existing conditions photo to neighbor 1*

Browse Files

Existing conditions photo to neighbor 2 if applicable

Browse Files

Existing conditions photo from Golf Course if applicable

Browse Files

I require more upload fields

Additional Information 1

Browse Files

Additional Information 2

Browse Files

Additional Information 3

Browse Files

Additional Information 4

Browse Files

Additional Information 5

Browse Files

Additional Information 6

Browse Files

I understand that if I am moving any turf/soil on my property I am required to have a silt fence installed prior to work beginning. *

I accept

I understand that I am responsible for sending photos of finished project so that ACC can determine work was completed as approved.*

I accept

I grant permission to the ACC or it’s representatives to make on site inspections to determine progress and adherence to approved plan.*

I accept

I agree and understand that use of any common area to access my lot is not allowed.*

I accept

I understand and agree that no work on this request shall commence until written approval of the Architectural Change Committee (ACC) has been received by me.*

I accept

I represent and warrant that the requested changes will conform with current Springfield Architectural Design Guidelines or as otherwise approved by the ACC.*

I accept

I understand that I am responsible for complying with all city and county regulations applicable to the submitted plan.*

I accept

I acknowledge that as a courtesy, I have made my adjoining neighbors aware of my project which may include but is not limited to, noise, possible encroaching, contractor traffic, etc.*

I accept

Springfield POA, Kuester Properties (POA Management Company), the Association Board of Directors or the Architectural Change Committee nor their respective members, Secretary, successors, assigns, agents, representatives or employees shall not be liable for damages or otherwise to anyone requesting approval of an architectural alteration by reason of mistake in judgment, negligence or nonfeasance arising out of any action with respect to any submission. The Architectural Review is directed toward review and approve of site planning, appearance and aesthetics. None of the foregoing assumes any responsibility regarding design or construction, including, without limitation, the structural integrity, mechanical or electric design, methods or construction, or technical suitability or materials. I hereby release and covenant not to sue all of the foregoing from/for any claims or damages regarding this request of the approval or denial thereof.

Architectural Submittal Form - Fence/Wall