Architectural Submittal Form - Landscape/Hardscape

Architectural Submittal Form - Landscape/Hardscape
- Please note that the time frame for approval begins when the Architectural Change Committee receives the application, not once you hit submit below.
- Failure to provide the complete details requested will result in a hold on your submission.
- Any approval of this submittal is contingent upon compliance with the specifications set forth in your application, as it must comply with the Community’s governing documents (CC&Rs and the Architectural Guidelines please be sure you are logged in to kmg.cincwebaxis.com to download these documents) as well as applicable City or County Ordinances. If your improvement requires a county, city or state permit, it is the responsibility of the Homeowner to obtain such documents before commencing construction.
- Please note that any changes made to the approved plan must be reviewed by the ACC before the change is implemented. Failure to advise ACC of changes may lead to a SPOA violation including fines or remediation of change, at homeowner's cost, back to the approved plan.
Landscape/Hardscape addition/change requirements are:

(Architectural and Landscape Guidelines Sections 6-12, page 32)

Landscaping is an important aspect of the high-quality environment of the Springfield Community. Plans shall adhere to pre-established guidelines described in sections 6 through 12 of the Springfield Architectural and Landscape Guidelines.

Landscape/Hardscape includes plans for plantings, decorative stones, walkways/steps, patios, outdoor kitchens/fire pits, grade changes, and associated retaining walls.

Patios and outdoor kitchens/fire pits shall be located behind the home within the building envelope and associated setbacks. Components shall be constructed primarily of approved masonry materials.

Plans should preserve existing trees where possible.

Screening should always be provided/preserved for HVAC units, Utility Meters, Utility Transformer, etc.

Regarding lots contiguous to the Golf Course, rear hedges will not be allowed outside of the building envelope to preserve views of the course.

Abrupt grading changes of 12 inches or greater require a retaining wall. Retaining walls visible from public areas or the Golf Course will require plant screening to soften the view.

Submittal requirements for Landscape/Hardscape are as follows:
- SC stamped lot survey indicating location(s) of areas involved in the project showing dimensions to appropriate lot boundaries.
- Samples (description & pictures) of materials used for all components.
- Patio, Outdoor Kitchen and Fire Pit detailed plan overlaid on SC stamped lot survey indicating dimensions to the side and rear lot boundaries.
- Detail plan indicating location of trees/plants to be removed/added on SC stamped lot survey.
- Photos of the area showing existing conditions and views from neighboring lots, public areas and Golf Course as appropriate.
Please note a walkthrough by the Architectural Change Committee may be necessary for this project. A representative from the management company will reach out to you if this is required.
Name*

First NameMiddle NameLast Name
Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
My property address is the same as my mailing address*

YesNo
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*

Area CodePhone Number
Email*
example@example.com
Confirm Email*
example@example.com
Is the project to be completed by a contractor?*

YesNo
Contractor Company
Contractor Name

First NameLast Name
Email Address of Contractor
example@example.com
Phone Number of Contractor

Area CodePhone Number
Please describe your request/project*
General location of project from the perspective of standing on the street looking at the front door*
Estimated Date for Beginning*

MonthDayYear
Date
Estimated Date for Completion*

MonthDayYear
Date
SC stamped lot survey with plan overlaid including dimensions to lot boundaries (if not on boundary) of planned changes. *Please mark any landscape lighting on the survey*

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Material Samples Description*
Picture of samples (masonry/stone, plants/trees)*

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Detailed lot plan for patio, outdoor kitchen or fire pit, if not provided on plan above

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Detailed lot plan for all plants/trees additions and or removal. (Include corresponding key of plant type and sizes), if not provided on plan above

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Existing conditions photo from street if applicable

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Existing conditions photo from house to rear of lot if applicable

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Existing conditions photo from rear of property to house if applicable

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Existing conditions photo to neighbor 1

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Existing conditions photo to neighbor 2 if applicable

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Existing conditions photo from Golf Course if applicable

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Additional Information 1

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Additional Information 2

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Additional Information 3

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Additional Information 4

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Additional Information 5

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Additional Information 6

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I understand that if I am moving any turf/soil on my property I am required to have a silt fence installed prior to work beginning. *

I accept
I grant permission to the ACC or it’s representatives to make on site inspections to determine progress and adherence to approved plan.*

I accept
I agree and understand that use of any common area to access my lot is not allowed.*

I accept
I understand and agree that no work on this request shall commence until written approval of the Architectural Change Committee (ACC) has been received by me.*

I accept
I represent and warrant that the requested changes will conform with current Springfield Architectural Design Guidelines or as otherwise approved by the ACC.*

I accept
I understand that I am responsible for complying with all city and county regulations applicable to the submitted plan.*

I accept
I acknowledge that as a courtesy, I have made my adjoining neighbors aware of my project which may include but is not limited to, noise, possible encroaching, contractor traffic, etc.*

I accept
Springfield POA, Kuester Properties (POA Management Company), the Association Board of Directors or the Architectural Change Committee nor their respective members, Secretary, successors, assigns, agents, representatives or employees shall not be liable for damages or otherwise to anyone requesting approval of an architectural alteration by reason of mistake in judgment, negligence or nonfeasance arising out of any action with respect to any submission. The Architectural Review is directed toward review and approve of site planning, appearance and aesthetics. None of the foregoing assumes any responsibility regarding design or construction, including, without limitation, the structural integrity, mechanical or electric design, methods or construction, or technical suitability or materials. I hereby release and covenant not to sue all of the foregoing from/for any claims or damages regarding this request of the approval or denial thereof.
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