Architectural Submittal Form - Pool/Spa/Hot Tub

Please note that the time frame for approval begins when the Architectural Change Committee receives the application, not once you hit submit below.
Failure to provide the complete details requested will result in a hold on your submission.
Any approval of this submittal is contingent upon compliance with the specifications set forth in your application, as it must comply with the Community’s governing documents (CC&Rs and the Architectural Guidelines please be sure you are logged in to kmg.cincwebaxis.com to download these documents) as well as applicable City or County Ordinances. If your improvement requires a county, city or state permit, it is the responsibility of the Homeowner to obtain such documents before commencing construction.
Please note that any changes made to the approved plan must be reviewed by the ACC before the change is implemented. Failure to advise ACC of changes may lead to a SPOA violation including fines or remediation of change, at homeowner's cost, back to the approved plan.

Pools/Spa/Hot Tub addition/change requirements are:

(Springfield Landscape and Architectural Guidelines Section 4.15, page 23)

The size, shape and setting of pools (including standard swimming pools, therapy pools and spas) must be carefully designed to be compatible with the surrounding natural and man-made environment. In locating swimming pools, therapy pools and spas, the following shall be considered:

1) Indoor/Outdoor relationship;

2) Setbacks imposed by the applicable Building Envelope;

3) Views both to and from the pool area;

4) Terrain (grading and excavation); and

5) Fencing and privacy screening.

Pools, decks and related equipment will not be allowed outside of the Building Envelope area unless otherwise approved by the ACC. Provided, however, pool decks may encroach into the setback area imposed by the Building Envelope on Lots that are not contiguous with the golf course if such deck is either at or within two (2) feet of natural grade and no closer than twenty (20) feet to any Lot boundary line. Pool and pool equipment enclosures must be architecturally consistent and harmonious with the residence and other structures on the Lot in terms of their placement mass and detail. Pools, decks and related equipment and pool and pool equipment enclosures shall be screened or treated so as to avoid distracting noise and views.

Pool/Spa/Hot tub additions are not allowed in the Golf Villa/Townhome tract.

Submittal requirements for a Pool/Spa/Hot Tub change are as follows:

SC stamped lot survey with plan overlaid including dimensions to lot boundaries and INCLUDING:
- Pool and decking placement
- Fence with gates and the gate swing direction
- Pool equipment location
- Landscape screening for the pool and pool equipment
- Silt fence location
- Any elevation changes to existing conditions
Samples (description & pictures) of materials used for all components.
Vendor detailed plans and/or renderings of the project.
Photos of the area showing existing conditions.
Landscape plan on a survey showing locations of new plants with a key/list indicating type and size of planting. Show any removal of trees or other plants with a key/list indicating size and type.
Fence plan on a survey showing gate locations. Include samples of fence sections, materials, and color.
Letter from pool company (This should state the number of feet clearance for their access point to the property. It should also state that they will not go on neighbor's property, and if they cross over and cause damage the pool company is responsible. *The ACC reserve the right to decree the vendor's point of entry)

All pool projects require a site walkthrough prior to beginning work (pre-dig walkthrough). In preparation of the walkthrough, Contractor should mark out the area involved in the Pool/Spa/Hot Tub including deck area.

Name*

First NameMiddle NameLast Name

Property Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

My property address is the same as my mailing address*

YesNo

Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Phone Number*

Area CodePhone Number

Email*

example@example.com

Confirm Email*

example@example.com

Is the project to be completed by a contractor?*

YesNo

Contractor Company

Contractor Name

First NameLast Name

Email Address of Contractor

example@example.com

Phone Number of Contractor

Area CodePhone Number

Please describe your request/project*

General location of project from the perspective of standing on the street looking at the front door*

Fence's gate(s) swing direction(s)*

Estimated Date for Beginning*

Date

Does your Survey include on it:*

Pool and decking placement, dimensions, and dimensions to lot boundaryFence location dimensions, and dimensions to lot boundaryFence gates and the gate swing directionPool equipment location,dimensions, and dimensions to lot boundaryLandscape screening for the pool and pool equipmentSilt fence locationAny elevation changes to existing condition

Estimated Date for Completion*

Date

SC stamped lot survey with plan overlaid including dimensions to lot boundaries (on the survey please mark pool placement, fence, gate swing, pool equipment location, landscape screening for the pool, mark silt fence location)*

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Letter from pool company (This should state the number of feet clearance for their access point to the property. It should also state that they will not go on neighbor's property, and if they cross over and cause damage the pool company is responsible. *The ACC reserve the right to decree the vendor's point of entry)*

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Letter from neighbor regarding possible damage and repair (This should make your neighbor aware that your vendor should not go on to their property, and if they cross over and cause damage the pool company is responsible for repairs)*

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Vendor detailed plan and or renderings*

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Material samples photos (including pool decking/coping, fence, landscaping)*

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Material Samples Description

Existing conditions photo from street

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Existing conditions photo from house to rear of lot (please mark with a X any landscaping to be removed)

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Existing conditions photo from rear of property to house (please mark with a X any landscaping to be removed)

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Existing conditions photo to neighbor 1 (please mark with a X any landscaping to be removed)

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Existing conditions photo to neighbor 2 if applicable (please mark with a X any landscaping to be removed)

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Existing conditions photo from Golf Course if applicable (please mark with a X any landscaping to be removed)

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Lot survey with fence plan indicating gates if not included in pool plan above

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Lot plan with landscape plan if not included in pool plan above (please include any landscape lighting)

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I require more upload fields

Additional Information 1

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Additional Information 2

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Additional Information 3

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Additional Information 4

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Additional Information 5

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Additional Information 6

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I understand that if I am moving any turf/soil on my property I am required to have a silt fence installed prior to work beginning. *

I accept

I understand that I am responsible for sending photos of finished project so that ACC can determine work was completed as approved.*

I accept

I grant permission to the ACC or it’s representatives to make on site inspections to determine progress and adherence to approved plan.*

I accept

I agree and understand that use of any common area to access my lot is not allowed.*

I accept

I understand and agree that no work on this request shall commence until written approval of the Architectural Change Committee (ACC) has been received by me.*

I accept

I represent and warrant that the requested changes will conform with current Springfield Architectural Design Guidelines or as otherwise approved by the ACC.*

I accept

I understand that I am responsible for complying with all city and county regulations applicable to the submitted plan.*

I accept

I acknowledge that as a courtesy, I have made my adjoining neighbors aware of my project which may include but is not limited to, noise, possible encroaching, contractor traffic, etc.*

I accept

Springfield POA, Kuester Properties (POA Management Company), the Association Board of Directors or the Architectural Change Committee nor their respective members, Secretary, successors, assigns, agents, representatives or employees shall not be liable for damages or otherwise to anyone requesting approval of an architectural alteration by reason of mistake in judgment, negligence or nonfeasance arising out of any action with respect to any submission. The Architectural Review is directed toward review and approve of site planning, appearance and aesthetics. None of the foregoing assumes any responsibility regarding design or construction, including, without limitation, the structural integrity, mechanical or electric design, methods or construction, or technical suitability or materials. I hereby release and covenant not to sue all of the foregoing from/for any claims or damages regarding this request of the approval or denial thereof.